Housing Repairs Framework Royal Borough of Greenwich

Housing Repairs Framework Royal Borough of Greenwich

Delivery of a programme of reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where Royal Borough of Greenwich housing assets.

United Kingdom-London: Repair and maintenance services of building installations

2014/S 073-125035

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Royal Borough of Greenwich
35 Wellington Street, Woolwich
For the attention of: Shaun Fortune, William Jabang
SE18 6HQ London
UNITED KINGDOM
Telephone: +44 2089212134 / 2089215606
E-mail: procurement@royalgreenwich.gov.uk

Internet address(es):

General address of the contracting authority: http://www.royalgreenwich.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Royal Borough of Greenwich Housing Repairs Framework.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Design and execution
NUTS code UKI21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 5
Duration of the framework agreement

Duration in months: 48
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 24 000 000 and 32 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Royal Borough of Greenwich (the “Client”) is seeking expressions of interest from suitably qualified and experienced service providers (“Suppliers”) to enter into a framework arrangement (the “Framework”) for the delivery of a programme of reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where Royal Borough of Greenwich housing assets are located (the “Programme”) comprising approximately 24,000 properties. The number of properties may increase or decrease over the term of the Programme.
a.) There will be a total of 5 lots awarded under the Framework. All lots will have equal financial value (within a range), and the same scope. Further information about the lots will be provided in the tender documents.
b.) Suppliers will be awarded a maximum of 2 No. Lots.
c.) Suppliers will need to be able to provide the full range of activities set out in this Contract Notice to be able to bid for a place on the Framework.
d.) Performance monitoring through Key Performance Indicators will apply.
e.) The Client intends to enter into framework agreements with each of the successful Suppliers for a period of 48 months, although call offs may extend beyond that period.
f.) Each call-off will be for a maximum duration of 1 year, with call-offs further to year 1 dependent on performance and other agreed pre-conditions. Call-offs will be made throughout the life of the Framework, including the final year. Works ordered in the last year of the Framework may extend beyond the Framework end date.
g.) Each call-off made under the Framework will be let under a bespoke form of the TPC2005 Term Partnering Contract.
h.) Each successful Supplier will enter into a strategic alliancing agreement with the Client and the other Suppliers.
i.) The call-offs will be categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value: GBP 20M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value GBP 4M – GBP 12M over the life of the Framework.
II.1.6)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 24 000 000 and 32 000 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1

1)Short description

There will be a total of 5 lots awarded under the framework agreement. All lots will have equal financial value (within range as detailed below), and the same scope, which includes carrying out housing reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where the Client’s housing assets are located. Further information about the lots will be provided in the tender documents.
2)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 800 000 and 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots will consist of annual call-offs categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value of GBP 4M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value of between GBP 800,000 – GBP 2,400,000 over the life of the Framework.
Lot No: 2

1)Short description

There will be a total of 5 lots awarded under the framework agreement. All lots will have equal financial value (within range as detailed below), and the same scope, which includes carrying out housing reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where the Client’s housing assets are located. Further information about the lots will be provided in the tender documents.
2)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 800 000 and 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots will consist of annual call-offs categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value of GBP 4M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value of between GBP 800,000 – GBP 2,400,000 over the life of the Framework.
Lot No: 3

1)Short description

There will be a total of 5 lots awarded under the framework agreement. All lots will have equal financial value (within range as detailed below), and the same scope, which includes carrying out housing reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where the Client’s housing assets are located. Further information about the lots will be provided in the tender documents.
2)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 800 000 and 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots will consist of annual call-offs categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value of GBP 4M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value of between GBP 800,000 – GBP 2,400,000 over the life of the Framework.
Lot No: 4

1)Short description

There will be a total of 5 lots awarded under the framework agreement. All lots will have equal financial value (within range as detailed below), and the same scope, which includes carrying out housing reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where the Client’s housing assets are located. Further information about the lots will be provided in the tender documents.
2)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 800 000 and 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots will consist of annual call-offs categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value of GBP 4M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value of between GBP 800,000 – GBP 2,400,000 over the life of the Framework.
Lot No: 5

1)Short description

There will be a total of 5 lots awarded under the framework agreement. All lots will have equal financial value (within range as detailed below), and the same scope, which includes carrying out housing reactive and planned maintenance repairs work to occupied properties (including sheltered accommodation), void properties and communal areas, working in all geographical areas where the Client’s housing assets are located. Further information about the lots will be provided in the tender documents.
2)Common procurement vocabulary (CPV)

50700000, 45453000, 44163111, 45261900, 45262300, 45262670, 45320000, 45331210, 45343100, 45421100, 45422000, 45432100, 45233222, 45261420, 45262521, 45310000, 45330000, 45340000, 45410000, 45421151, 45431000, 45440000, 90911200, 45451000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 4 800 000 and 6 400 000 GBP
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lots will consist of annual call-offs categorised as follows:
Follow on tasks: Reactive works to occupied properties, communal areas and void properties. Approximate maximum value of GBP 4M over the life of the Framework.
Planned tasks: Primarily kitchen and bathroom refurbishments to occupied properties. A Scope of Works and Outline Specification (SWOS) will be issued for these works. Approximate maximum value of between GBP 800,000 – GBP 2,400,000 over the life of the Framework.

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Requirements to be provided in the Invitation to Tender and contract documents. A parent company guarantee and/or performance bond may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The contract will provide 30 day payment terms (reference: Housing Grant. Construction and Regeneration Act 1996, amended 2011 under the Local Democracy, Economic Development and Construction Act).
Detailed requirements to be provided in the Invitation to Tender and contract documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Tenderers will be required to satisfy the requirements of Article 45 and 46 of Directive 2004/18/EC as contained in regulation 23 of the Public Contracts Regulations 2006. Full details are set out in the Pre-Qualification Questionnaire.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Tenderers to demonstrate their economic and financial capability to undertake the works and services in accordance with Article 47 of Directive 2004/18/EC under Regulation 24 of the Public Contracts Regulations 2006.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Tenderers will be required to demonstrate technical capability to undertake the works and services in accordance with Article 45 to 50 of Directive 2004/18/EC which are contained in Regulation 25 of the Public Contracts Regulations 2006.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 8: and maximum number 12
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

SPS0910
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2014/S 17-025314 of 24.1.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 12.5.2014 – 17:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

16.5.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

20.6.2014
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The Client reserves the right not to award a contract or to award a contract for part or parts of the Programme advertised pursuant to this Notice. The Client makes no guarantee as to the amount or value of work awarded under the Framework.
The Client anticipates that the Business Transfers Directive 2001/23/EC as implemented by the Transfers of Undertakings (Protection of Employment) Regulations 2006 will apply to the transfer of personnel from the incumbent contractor under this procurement. The Authority’s detailed requirements will be set out in the Invitation to Tender and contract documents. Applicants are requested to ensure they are fully aware of the requirements of this procurement and are able to commit the necessary time and resources before returning a Pre-Qualification Questionnaire.
Please note: The closing date for request of Pre-Qualification Questionnaire or to paticipate is 12.5.2014 at 17:00hrs and the closing date for questions and answers is – 12.5.2014 at 17:00 hrs. The closing date of return of completed Pre-Qualification Questionnaire is 12:00 noon, Friday 16th May, 2014.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

Body responsible for mediation procedures

Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Precise information on deadline(s) for lodging appeals: Royal Borough of Greenwich has incorporated a minimum 10 calendar day Standstill Period after notification to unsuccessful applicants of the award decision. The Public Contracts (Amendments) Regulations 2009 provide for remedies through the High courts (England, Wales and Northern Ireland) to be sought by economic operators who suffer (or risk suffering) loss or damage as a consequence of a failure by the Royal Borough to comply with certain provisions of those regulations and/or certain EU Community obligations relating to procurement. In summary, proceedings must be brought promptly and in any event within 30 days of the date on which grounds for bringing proceedings first arise.
VI.4.3)Service from which information about the lodging of appeals may be obtained

Cabinet Office
70 Whitehall
SW1A 2AS London

VI.5)Date of dispatch of this notice:9.4.2014