Housing Repairs Tender London
Housing Responsive Repairs and Maintenance Contracts – East and West.
UK-London: Building construction work
2013/S 084-141723
Contract notice
Works
Directive 2004/18/EC
Section I: Contracting authority
I.1)Name, addresses and contact point(s)
Ealing Council
Perceval House, 14-16 Uxbridge Road, Ealing
Contact point(s): Housing Repairs and Maintenance
For the attention of: Phillip Brown
W5 2HL London
UNITED KINGDOM
Telephone: +44 2088256218
E-mail: brownph@ealing.gov.uk
Internet address(es):
General address of the contracting authority: http://www.ealing.gov.uk
Address of the buyer profile: http://www.ealing.gov.uk/info/200095/tenders_and_contracts
Further information can be obtained from: Ealing Council
Perceval House, 14-16 Uxbridge Road
Contact point(s): Housing Repairs and Maintenance
For the attention of: Phillip Brown
W5 2HL Ealing, London,
UNITED KINGDOM
Telephone: +44 2088256218
E-mail: brownph@ealing.gov.uk
Internet address: http://www.ealing.gov.uk
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: Ealing Council
Perceval House, 14-16 Uxbridge Road
Contact point(s): Housing Repairs and Maintenance
For the attention of: Phillip Brown
W5 2HL Ealing, London,
UNITED KINGDOM
Telephone: +44 2088256218
E-mail: brownph@ealing.gov.uk
Internet address: http://www.ealing.gov.uk
Tenders or requests to participate must be sent to: Ealing Council
Perceval House, 14-16 Uxbridge Road
For the attention of: Strategic Procurement
W5 2HL Ealing, London,
UNITED KINGDOM
Telephone: +44 2088255000
Internet address: http://www.ealing.gov.uk
I.2)Type of the contracting authority
Regional or local authority
I.3)Main activity
General public services
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no
Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
Housing Responsive Repairs and Maintenance Contracts – East and West
II.1.2)Type of contract and location of works, place of delivery or of performance
Works
Execution
Main site or location of works, place of delivery or of performance: Within the London Borough of Ealing (East & West).
NUTS code UKI23
Execution
Main site or location of works, place of delivery or of performance: Within the London Borough of Ealing (East & West).
NUTS code UKI23
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
Responsive Maintenance of & repairs to existing occupied and some void (empty) houses, blocks of dwellings, communal blocks and estate areas, sheltered housing, hostels, community centres, and a small number of commercial properties owned and managed by the London Borough of Ealing.
There will be some planned maintenance works and out of hours emergency work. Note: Out of hours emergency work means repairs that are necessary to remove immediate danger to people to avoid flooding, major damage to property, or to make the property secure.
The borough will be divided into 2 areas (East and West) and a different contractor will be appointed for each area.
Work in East will commence approximately on 1 September 2013 and work in West will commence no later than 1 March 2014, but may start earlier.
It is intended that contracts for both East and West will end at around August / September 2015 but we are also inviting variant bids for a longer duration (please see additional information section).
There will be some planned maintenance works and out of hours emergency work. Note: Out of hours emergency work means repairs that are necessary to remove immediate danger to people to avoid flooding, major damage to property, or to make the property secure.
The borough will be divided into 2 areas (East and West) and a different contractor will be appointed for each area.
Work in East will commence approximately on 1 September 2013 and work in West will commence no later than 1 March 2014, but may start earlier.
It is intended that contracts for both East and West will end at around August / September 2015 but we are also inviting variant bids for a longer duration (please see additional information section).
II.1.6)Common procurement vocabulary (CPV)
45210000, 45211000, 45261900, 45262100, 45262500, 45262700, 45311000, 45330000, 45332300, 45410000, 45420000, 45430000, 45440000, 45450000, 45453100, 50700000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
Approximately 18,000 dwellings in whole borough with 8,000 – 10,000 dwellings in each of the areas. The annual value is approximately 1 500 000 GBP per annum in each side of the Borough.
Note, some of the stock is within areas identified for regeneration and development. This is likely to lead to some loss of assets during the course of the contract.
The borough will be divided into 2 areas (East and West) and a different contractor will be appointed for each area. However, in certain circumstances, as specified in the contract documents (including an early termination of the contract for the other area), the contractor for one area may be required to assume responsibility on a temporary or permanent basis (so potentially for the remainder of the originally intended term of the contract for that other area) for carrying out some / all of the work under that other area.
Estimated value excluding VAT: 6 000 000 GBP
Note, some of the stock is within areas identified for regeneration and development. This is likely to lead to some loss of assets during the course of the contract.
The borough will be divided into 2 areas (East and West) and a different contractor will be appointed for each area. However, in certain circumstances, as specified in the contract documents (including an early termination of the contract for the other area), the contractor for one area may be required to assume responsibility on a temporary or permanent basis (so potentially for the remainder of the originally intended term of the contract for that other area) for carrying out some / all of the work under that other area.
Estimated value excluding VAT: 6 000 000 GBP
II.2.2)Information about options
Options: no
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
A parent company guarantee may be required for this contract. A bond may be required if the winning contractor does not have a parent company, or if the Council’s Chief Finance Officer (CFO) or the Director of Corporate Finance does not approve the parent company.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
As set out in the contract document
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Joint and several liability
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The form of contract for the works will be the JCT Measured Term Contract incorporating the Council’s project specific amendments.
Description of particular conditions: The form of contract for the works will be the JCT Measured Term Contract incorporating the Council’s project specific amendments.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to provide evidence of relevant professional risk indemnity insurance.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
(2) All candidates will be required to provide a statement, covering the 3 previous financial years including the overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the subject matter of this notice.
(3) All candidates will be required to provide statements of accounts or extracts from those accounts relating to their business.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In order to assess whether a candidate meets the minimum standards of technical and/or professional ability we consider necessary to ensure that all elements of the contract are fully delivered, candidates will be asked to nominate a number of referees who are local authorities, public bodies or companies and with whom the bidder been engaged in a similar contract. References will be taken up as part of the selection process. We reserve the right to consult further with candidates’ stated referees as part of the process of awarding the contract.
Applicants will be required to be members of professional trade bodies, and to demonstrate that staff, tradesmen and subcontractors are qualified and competent, and receive regular and appropriate training and development.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
(1) Details of the educational and professional qualifications of their managerial staff; and those of the person(s) who would be responsible for providing the services or carrying out the work or works under the contract;
(2) An indication of the proportion of the contract which the services provider intends possibly to subcontract.
(3) A list of works carried out over the past 5 years, detailing the value of the consideration received; when and where the work or works were carried out; and whether they were carried out according to the rules of the trade or profession and properly completed.
In order to assess whether a candidate meets the minimum standards of technical and/or professional ability we consider necessary to ensure that all elements of the contract are fully delivered, candidates will be asked to nominate a number of referees who are local authorities, public bodies or companies and with whom the bidder been engaged in a similar contract. References will be taken up as part of the selection process. We reserve the right to consult further with candidates’ stated referees as part of the process of awarding the contract.
Applicants will be required to be members of professional trade bodies, and to demonstrate that staff, tradesmen and subcontractors are qualified and competent, and receive regular and appropriate training and development.
Further detail on the relevant requirements are set out in the Pre-Qualification Questionnaire (PQQ) which candidates will be required to complete and submit and which can be obtained from the contact point described at section I.1 above.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Accelerated restricted
Justification for the choice of accelerated procedure: Unexpected early termination of existing contracts, resulting in a necessity to replace the existing incumbent contractor for the East area by the end of August 2013.
Justification for the choice of accelerated procedure: Unexpected early termination of existing contracts, resulting in a necessity to replace the existing incumbent contractor for the East area by the end of August 2013.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 5: and maximum number 10
Objective criteria for choosing the limited number of candidates: Candidates must pass the ‘Pass/Fail’ aspects of the PQQ and we envisage that between 5 and 10 of the highest scoring candidates will then be invited to participate at the tender stage of this procurement process based on their % score ranking from the ‘Scored Questions’ of the PQQ.
Objective criteria for choosing the limited number of candidates: Candidates must pass the ‘Pass/Fail’ aspects of the PQQ and we envisage that between 5 and 10 of the highest scoring candidates will then be invited to participate at the tender stage of this procurement process based on their % score ranking from the ‘Scored Questions’ of the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
972
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Time limit for receipt of requests for documents or for accessing documents: 13.5.2013
IV.3.4)Time limit for receipt of tenders or requests to participate
13.5.2013 – 16:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
24.5.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information
Request to participate must be made and the completed PQQ questionnaire must be returned by 13.5.2013 within fifteen days of the date of issue of this notice.
Please note: Specialist contracts are being procured separately in respect of CPVs 45261900, 4562100, 45332300 & 45410000, however, from time to time the suppliers for this contract may be instructed to carry out works under these headings.
The Council is seeking a variant bid for this contract based on a longer contract duration of four years (measured from September 2013) with an option for the council to extend for another year. Variant bids for this longer duration will be considered by the Council in accordance with any rules described in the Invitation To Tender. Contractors will be required to price both the standard bid and the variant one.
In addition, an Open Forum to set out the Council’s repairs strategy has been arranged by Ealing Council for all those candidates who have expressed an interest in submitting a PQQ, starting at 10:00 am (arrival from 9:30 to 10 am and duration about 21/2 hours) on Friday 3 May 2013 at The Georgian Eating Room, Pitzhanger Manor and Gallery, Walpole Park, Mattock Lane, Ealing, London, W5 5EQ.
(MT Ref:104262)
Please note: Specialist contracts are being procured separately in respect of CPVs 45261900, 4562100, 45332300 & 45410000, however, from time to time the suppliers for this contract may be instructed to carry out works under these headings.
The Council is seeking a variant bid for this contract based on a longer contract duration of four years (measured from September 2013) with an option for the council to extend for another year. Variant bids for this longer duration will be considered by the Council in accordance with any rules described in the Invitation To Tender. Contractors will be required to price both the standard bid and the variant one.
In addition, an Open Forum to set out the Council’s repairs strategy has been arranged by Ealing Council for all those candidates who have expressed an interest in submitting a PQQ, starting at 10:00 am (arrival from 9:30 to 10 am and duration about 21/2 hours) on Friday 3 May 2013 at The Georgian Eating Room, Pitzhanger Manor and Gallery, Walpole Park, Mattock Lane, Ealing, London, W5 5EQ.
(MT Ref:104262)
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
25.4.2013