Housing Rewires Leicester City Council

Leicester: electrical installation work

Rewire & electrical upgrade of domestic electrical systems in housing stock, city wide 2012 – 2017.

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leicester City Council
Ian Marlow Centre, Blackbird Road
For the attention of: Mr Mahesh Parmar
LE4 0AR Leicester
UNITED KINGDOM
Telephone: +44 1162528919
E-mail: mandeservices@leicester.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Rewire & electrical upgrade of domestic electrical systems in housing stock, city wide 2012 – 2017.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
NUTS code UKF21

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Electrical installation work. Electrical wiring and fitting work. Electrical wiring work. Electrical fitting work. Electrical supplies and accessories. Electrical services. Fire-alarm system installation work. Plastering work. Leicester City Council wishes to appoint up to 3 specialist electrical contractors to carry-out the rewiring and/or upgrading of domestic electrical systems together with associated electrical works and making good within the City Council’s housing stock, city wide. In addition the contractors will be required to design, install, test and commission the systems as well as carrying out Electrical Installation Condition Reports (EICR) as necessary. The successful contractor will provide all necessary materials to complete these works.

II.1.6)Common procurement vocabulary (CPV)

45310000, 45311000, 45311100, 45311200, 31680000, 71314100, 45312100, 45410000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The anticipated commencement date is the second half of 2012 and will operate for a period of 3 years with an option to extend for a further +1 +1 years, dependent upon the suppliers’ performance at the end of year 3 and this shall be at Leicester City Council’s sole discretion.
The contract shall be fully inclusive of all labour and materials required whatsoever, to achieve a fully compliant installation in accordance with BS7671 (latest edition), or equivalent standard, and to the satisfaction of Leicester City Council.
The appointed contractors must be a member of a “Competent Body” as defined in Part P of the United Kingdom Building Regulations, e.g. National Inspection Council for Electrical Installation Contracting (NICEIC), or Electrical Contractors Association, (ECA), or equivalent.
The contractors carrying out the principle works, namely electrical installation and electrical testing work shall not be sub-contracted to the appointed contractor. Secondary works such as building works, plastering and cleaning may be provided by a sub-contractor subject to approval by Leicester City Council.
The rewiring and/or upgrading of domestic electrical systems shall be determined by an annual programme with the addition of one off and void properties.
The current rewire & electrical upgrade programme to Leicester City Council’s housing stock, includes dwellings of various types consisting of, bungalows, houses, bedsits, flats, maisonettes, tower blocks and sheltered housing schemes.
1) Leicester City Council housing stock is approx. 22 300 properties.
2) The programme at present is approximately 1350 properties per annum, this is subject to funding.
3) Each property may have either an electrical upgrade or rewire. The suitability of electrical upgrades shall be based on the results of an EICR.
4) The contractor may be required to install a domestic fire detection and alarm system to BS5389 (latest edition) as part of the rewiring and/or upgrading of domestic electrical systems.
This programme supplements the Housing Departments Direct Services Organisation (DSO).
Social, economic and environmental regeneration is important to the Council. Council schemes propose to promote a stronger economy better able to meet the needs of the community and to develop measures to promote social inclusion. Therefore, successful applicants will be expected to assist the Council to fulfil these objectives through increasing the opportunities for employment and training.
Interested organisations shall complete a pre-qualification questionnaire (PQQ) and this document shall be used in the initial selection process, thus producing a list of selected tenderers. Those tenderers selected may be asked to give a presentation and/or carry out a trial rewire and/or upgrade, which will form part of the overall tender evaluation process. Prior to distribution of the tender documents, interested parties will be invited to attend a “familiarisation” presentation for the tender evaluation process.
Any company wishing to “express an interest” must email mandeservices@leicester.gov.uk (as per Section I.1), requesting a copy of the pre-qualification questionnaire. In your request email to us, please insert “Rewire & Electrical Upgrade of Domestic Electrical Systems City Wide 2012 – 2017” in the subject box.

Estimated value excluding VAT: 12 000 000 GBP

II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The provision of appropriate guarantees, bonds and warranties is reserved.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (a) Is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) Is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) Has been convicted by a judgement which has he force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) Has been guilty of grave professional misconduct proven by ay means which the contracting authorities can demonstrate;
(e) Has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) Has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) Is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) Has been the subject of a conviction for participation in a criminal organisation as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) Has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) Has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) Has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) Appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) The presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) A statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) A list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) A list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) An indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) A description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) Where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) The educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) For public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) A statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last 3 years;
(i) A statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) An indication of the proportion of the contract which the services provider intends possibly to subcontract;
(k) With regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests;
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 20

IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

16.1.2012 – 15:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

21.3.2012

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
This contract is for 3 years with an option to extend for a further +1 +1 years. The value of the contract 12 000 000 GBP is for the whole contract, including the option to extend, if taken up.
GO reference: GO-2011121-PRO-2780367.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:1.12.2011