Housing Services Somerset

Housing Services Somerset

Management of Sheltered Leasehold Properties and Gypsy and Traveller Sites.

UK-Weston-super-Mare: housing services

2012/S 164-272764

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North Somerset Council
Strategic Procurement, North Somerset Council, Town Hall
For the attention of: Mrs Nicola Scribens
BS23 1UJ Weston-super-Mare
Telephone: +44 1275885208
E-mail: Nicola.scribens@agilisys.co.uk

Internet address(es):

General address of the contracting authority: www.supplyingthesouthwest.org.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Housing and community amenities
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

Management of Sheltered Leasehold Properties and Gypsy and Traveller Sites.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Within the boundaries of North Somerset.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

A. The provision of estate management services and landlord’s repairs including maintenance of the grounds, cleaning, equipment servicing, repairs to the main fabric of the buildings, external redecoration and dealing with other general landlord responsibilities such as setting charges and liaising with residents.
B. Dealing with the surrender of leases including agreeing the condition of properties subject to lease surrender, liaising with NSC’s sales and marketing agents and providing new leaseholders with information to assist them to settle in their new homes.
C. The provision of housing related support to leaseholders to include connection to a community alarm centre, support assessments and the direct provision of support services to varying degrees to reflect the needs of residents. These support services must be priced and delivered to meet the requirements of North Somerset’s Supporting People (SP) team, albeit not all leaseholders are eligible for SP funding assistance.
D. The provision of gypsy and traveller site management services and owner’s repairs including maintenance, repair and redecoration of the utility blocks, grounds maintenance, equipment servicing and dealing with other general owner’s responsibilities such as pitch licences. The maintenance and repair of the mobile home on the private rented site is included within this contract.
II.1.6)Common procurement vocabulary (CPV)

70333000, 70331100

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

161 dwellings across nine housing schemes. Estate management, landlord maintenance and housing support are on going services. Lease surrenders occur haphazardly, averaging 14 per annum.
Estimated value excluding VAT: 320 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Contractor to collect charge from leaseholders and Gypsies and Travellers, retain direct costs and fees and pass surplus balances to employer.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several.
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: See PQQ for detail.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: See PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
See PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: See PQQ for the criteria.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

27.9.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Date: 21.12.2012 – 12:00
Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Audit Team will open the Tenders.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

All tender must be in sterling.
The resulting contract will be subject to English Law.
All discussions will be in English.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice: