Housing Support Service Tender Renfrewshire

Housing Support Service Tender Renfrewshire

Renfrewshire Council is seeking to negotiate with current providers who deliver a care at home and/or housing support service within a supported living model in Renfrewshire.

United Kingdom-Paisley: Health and social work services

2019/S 055-127880

Social and other specific services – public contracts

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Renfrewshire Council
Renfrewshire House, Cotton Street
United Kingdom
Contact person: Natasha McNaught
Telephone: +44 1416186400
E-mail: natasha.mcnaught@renfrewshire.gov.uk
Fax: +44 1416187050
NUTS code: UKM83
I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publictendersscotland.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Care at Home and/or Housing Support Service within a Supported Living Model

Reference number: RC-CPU-18-460

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Renfrewshire Council is seeking to negotiate with current providers who deliver a care at home and/or housing support service within a supported living model in Renfrewshire.

The scope of services to be provided under the advertised arrangement falls within the definition of social and other specific services in Schedule 3 to the Public Contracts (Scotland) Regulations 2015 (“the Regulations”) and therefore the procurement process shall be subject to the requirements of section 7 of the Regulations. Any application of or reference to other Regulations unless clearly identified is not to be implied and should not be construed as applying any of them to the exercise or bringing any of them into force. Tenderers are asked to note that Regulation 75(2) of the Regulations applies to this exercise. Accordingly, this service will be awarded to parties already identified using a form of the negotiated procedure developed in accordance with Regulation 76(8) of the Regulations.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM83
Main site or place of performance:


II.2.4)Description of the procurement:

Renfrewshire Council is seeking to negotiate with providers who currently deliver a care at home and/or housing support service within a supported living model in Renfrewshire. The service will be delivered to the service user groups as detailed within the invitation to tender documentation.

II.2.6)Estimated value

II.2.7)Duration of the contract or the framework agreement

Duration in months: 60

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Providers who do not currently deliver a care at home and/or housing support service within a supported living model in Renfrewshire may contact the Council to express their interest in delivering this Service. However, the Council cannot guarantee any business or capital investment in the service therefore those who express an interest would be expected to provide a complete service.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

Tenders must hold or commit to obtain prior to the commencement of and for the duration of the contract of any subsequently awarded contract, the types and levels of insurance detailed:

— employers liability — statutory minimum 5 000 000 GBP, each and every claim,

— public liability — minimum 10 000 000 GBP, each and every claim,

— for medical malpractice insurance cover will not be less than 10 000 000 GBP in respect of any one incident or evidence of a care and treatment extension within the public liability policy.

There will be a requirement for statutory third party motor vehicle insurance to be evidenced if vehicles are used to deliver the service either by way of a valid MV certificate in the company name or, where there is no company fleet and employees use their own vehicles instead, a letter signed by a person of appropriate authority confirming that the provider has ongoing arrangements in place to ensure that employees’ vehicles are appropriately insured and maintained for business purposes.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract

III.2.1)Information about a particular profession

Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision:

Providers must be registered with the care inspectorate as a support service — care at home and housing support service and maintain registration throughout the duration of the contract.

Throughout the duration of the contract, providers shall work to maintain and exceed Care Inspectorate Grade of 3 or above for all key questions in the Care Inspectorate quality indicator framework.

Tenderers should be aware that the service may be provided to households where children or young people reside.

III.2.2)Contract performance conditions:

The contracts will be subject to the Council’s Contract Management procedures.

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure


IV.1.1)Form of procedure

Procedure involving negotiations
IV.1.3)Information about framework agreement
IV.1.10)Identification of the national rules applicable to the procedure:

IV.1.11)Main features of the award procedure:

After the expiry of the time limit for the receipt of tenders set out at IV.2.2), tenderers may not supply any unsolicited information. Following evaluation, the Council reserves the right to clarify any information supplied or to enter into negotiations, including negotiations on price. The Council reserves the right to enter into contract on the basis of the initial tender submitted without entering into further negotiation where it is satisfied that the tender meets its requirements.

IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate / Time limit for receipt of expressions of interest

Date: 15/04/2019
Local time: 12:00

IV.2.4)Languages in which tenders or requests to participate may be submitted:


Section VI: Complementary information

VI.2)Information about electronic workflows

VI.3)Additional information:

Full details of the minimum requirements and assessment criteria are detailed within the invitation to tender. Tenderers are required to: complete the ESPD; comply with the specification; general terms and conditions of contract (health and social care); special conditions; confirm that managerial staff and those delivering the service are registered with the SSSC; PVG checked.

Have in place the minimum insurance levels as detailed within the Contract Notice.

Be appropriately registered with the Care Inspectorate to deliver the Service and maintain registration throughout the duration of the contract.

The Council will use Dun and Bradstreet (D&B) to assist in its determination of the organisation’s financial status and risk. The Council would expect tenderers to have a minimum Dun and Bradstreet failure score of 20 %, however failure to meet this failure score would not necessarily merit a “fail” as the Dun and Bradstreet failure score is only one factor used by the Council in assessing the acceptability or otherwise of a tenderer’s financial status. The Council will take into account the tenderer’s response to the ESPD Part 1V Question 4B.1.1.

It is recommended that tenderers review their own D&B failure score in advance of submitting their tender submission. If, following this review, tenderers consider that the D&B Failure Score does not reflect their current financial status, the tenderer should attach a document to this section giving a detailed explanation together with any relevant supporting independent evidence. The Council will review any such information as part of the evaluation of tenderer’s financial status.

Where the tenderer is under no obligation to publish accounts and therefore does not have a D&B failure score or equivalent rating, they must provide their audited financial accounts for the previous 2 years as part of their tender submission in order that the Council may assess these to determine the suitability of the tenderer to undertake a contract of this size. Where a consortium bid is received, the D&B Failure Score of each consortium member shall be assessed. Any accounts or documents submitted must be in English and, if appropriate, certified as accurate translations.

Where the tenderer is a subsidiary of a group but is applying as a separate legal entity and fails to meet the minimum D&B failure score (or equivalent) as a company, a parent company or bank guarantee may be required to allow progression in the tender process. The Council will be the sole judge as to whether these are required and it shall notify tenderers accordingly. The parent company or bank guarantee must meet the minimum financial requirements as assessed by the Council and must be in the form requested by the Council.

Where the tenderer intends to sub-contract more than 25 % of any Contract value to a single sub-contractor then the foregoing actions will apply similarly to the relevant sub-contractor(s). The Council also reserves the right to reject the use of sub-contractors following evaluation of the sub-contractor’s financial status.

A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363

Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361

A summary of the expected community benefits has been provided as follows:

Information regarding community benefits is contained within the invitation to tender documentation.

(SC Ref: 577384)

VI.4)Procedures for review

VI.4.1)Review body

See section VI.4.3)
See section VI.4.3)
United KingdomInternet address: http://www.renfrewshire.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 (as amended) may bring proceedings in the Sheriff Court or the Court of Session.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: