Housing Void Property Repairs and Reservicing Works

Housing Void Property Repairs and Reservicing Works

Islington Council invites suitable expressions of interest from experienced multi trade general building contractors to undertake repairs and reservicing works to its housing void properties, in support of the Councils in house teams.

United Kingdom-London: Construction work

2013/S 229-397183

Contract notice

Works

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Islington Council
Strategic Procurement Team, 3rd Floor, Civic Offices, Newington Barrow Way
For the attention of: Steve Gilby
N7 7EP London
UNITED KINGDOM
Telephone: +44 2075272395
E-mail: steve.gilby@islington.gov.uk

Internet address(es):

General address of the contracting authority: www.islington.gov.uk

Address of the buyer profile: www.islington.gov.uk

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

1314-146 Housing Void Property Repairs and Reservicing Works.
II.1.2)Type of contract and location of works, place of delivery or of performance

Works
Execution
Main site or location of works, place of delivery or of performance: London Borough of Islington, London.
NUTS code UKI

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Islington Council is committed to making Islington a fairer place to live and work and an efficient Housing void property repairs and reservicing service to its residents is a Housing priority.
Islington Council invites suitable expressions of interest from experienced multi trade general building contractors to undertake repairs and reservicing works to its housing void properties, in support of the Councils in house teams
The service aims to demonstrate a positive impact on our residents’ health and well-being by maintaining properties which are safe and fit for purpose.
Background
Islington Council has decided to end its housing repairs and maintenance managed service arrangement to set up an in-house repairs team to carry out repairs and maintenance to our housing stock. Staff in the in-house repairs team will all be employed directly by Islington Council. By bringing the repairs service back into the Council, the Council will have more control over the repairs and maintenance service it delivers to its residents.
Islington has a Housing stock of approximately 28,800 properties of which approximately 7,500 are leaseholder/ Tenant Managed Organisations/Co-ops.
The in-house teams will require support from external multi trade general building contractors with skilled building trade’s persons in delivering a first class housing void property repairs and reservicing contract service to its residents.
Current status
The housing void property repairs and reservicing services will include various multi trade disciplines to undertake repairs and reservicing works to its housing void properties.
Schedule of Rate details of the works carried out are essential to ensure an accurate and timely verification of works carried out.
Islington has a diverse community and our housing stock reflects this diversity.
There are three area housing offices.
1) Area Housing office: Highbury House
Location of area in the borough: Central
Wards: Canonbury. Finsbury Park, Highbury East. Highbury West. Mildmay, Barnsbury, Caledonian, Holloway, St. Mary’s
2) Area Housing office: Holland WalkWalk
Location of area in the borough: North
Wards: Hillrise, Junction, St. George’s, Tollington
3) Area Housing office: Old Street
Location of area in the borough: South
Wards: Bunhill, Clerkenwell St. Peter’s
Area of works relating to the Housing Void Properties Repairs and Reservicing Package
For the purpose of the Housing Void Properties Repairs and Reservicing package the borough will be divided into four (4) geographical areas:
Four (4) successful bidders (Contractors) will be allocated to 1 of the four (4) packages.
Four (4) successful bidders (Contractors) will be allocated to one (1) package each (a primary area), each contractor will also become the standby contractor (secondary and tertiary) for each of the other areas.
The basis for allocation will be the cheapest contractor being allocated to the area in terms of the largest housing stock.
The requirement
The aim is to support the in house teams in providing an efficient and effective housing void property repairs and reservicing service to our residents and ensure the Council’s housing stock is maintained in good order of repair.
This will include repairs, improvements, minor adaptations.
Examples of work which may be carried out under the proposed agreements include but not limited to:
— Plumbing, sanitary, drainage
— Concrete and brickwork repairs
— Fencing repairs
— Repairing, maintaining and decorating internal areas
— Structural repairs
— Repairing/replacing timber joists
— Repairing and installing doors and windows and related components
— Repairing concrete screeds and concrete floors
— Overhaul and refurbishment work
A total of four (4) experienced multi trade general building contractors to carry out housing void property repairs and reservicing works to Islington Council void property housing stock.
TUPE [Transfer of Undertakings (Protection of Employment) Regulations]
Potential providers must be aware that TUPE may or may not apply to this service.
Further details will be available in the invitation to tender.
II.1.6)Common procurement vocabulary (CPV)

45000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The requirement:
The aim is to support the in house teams in providing an efficient and effective housing void property repairs and reservicing service to our residents and ensure the Council’s housing stock is maintained in good order of repair.
This will include repairs, improvements, minor adaptations.
Examples of work which may be carried out under the proposed agreements include but not limited to:
— Plumbing, sanitary, drainage
— Concrete and brickwork repairs
— Fencing repairs
— Repairing, maintaining and decorating internal areas
— Structural repairs
— Repairing/replacing timber joists
— Repairing and installing doors and windows and related components
— Repairing concrete screeds and concrete floors
— Overhaul and refurbishment work
A total of four (4) experienced multi trade general building contractors to carry out housing void property repairs and reservicing works to Islington Council void property housing stock.
Estimated value excluding VAT: 12 780 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Contract Period
The contract period will be for twelve (12) months from estimated start date 1.7.2014.
There will be an option to extend for 2 extension periods each of twelve (12) months up to a maximum of thirty six (36) months.
Any extension will be subject to satisfactory performance and future support requirements.
Provisional timetable for recourse to these options:
in months: 12 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: yes
Number of possible renewals: 2
II.3)Duration of the contract or time limit for completion

Duration in months: 12 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

As per pre-qualification and/or tender documentation as appropriate.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per pre-qualification and/or tender documentation as appropriate.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per pre-qualification and/or tender documentation as appropriate.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per pre-qualification and/or tender documentation as appropriate.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Any supplier may be disqualified who:
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order compulsory winding up the administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contract authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this Section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organization, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 May 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j)has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking’s overall turnover and, where appropriate , of turnover in the area covered by the contract for a maximum of the last 3 financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information of these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate.
Minimum level(s) of standards possibly required: As per pre-qualification and/or tender documentation as appropriate.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
(a) a list of the works carried out over the past 5 years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct;
(b) a list of the principal deliveries effected or the main services provided in the past 3 years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given: – where the recipient was a contracting authority, in the form of certificates issues or countersigned by the competent authority, – where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator;
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work;
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capabilities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(g) for public works contracts and public services contracts, and only in appropriate cases, and indication of the environmental management measures that the economic operator will be able to apply when performing the contract;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
Information and formalities necessary for evaluating if requirements are met:
As per pre-qualification and/or tender documentation as appropriate
Minimum level(s) of standards possibly required:
As per pre-qualification and/or tender documentation as appropriate
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 12
Objective criteria for choosing the limited number of candidates: This contract is advertised as Restricted Procedure. The Restricted Procedure means the procurement process will be conducted in 2 stages.
The first stage will involve selecting a maximum of the twelve (12) highest-scoring organizations through a pre-qualification questionnaire (PQQ). All submissions will be subject to minimum requirements as stated in the PQQ.
A maximum of the top 12 scoring organisations who score at least an average score of three (3) or more (ie an average score of 15 or above in round 3 of the PQQ) will be evaluated in further rounds of the PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated below

1. Quality. Weighting 30

2. Cost. Weighting 70

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

1314-156
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 2.1.2014 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2014 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Islington Council Officers, their representatives and/or partners as appropriate.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2016
VI.2)Information about European Union funds
VI.3)Additional information

Contract Value
The estimated overall total value of this contract is GBP 12,78m for all Four (4) appointed providers over the maximum thirty six (36) months term of the contract. This is based on GBP 4,26m per annum. There are no guaranteed volumes of work as this is based on demand.
Award criteria
The contract will be awarded to the Most Economically Advantageous Tender (MEAT) on the basis of quality 30 % and cost 70 %.
The minimum quality thresholds are stated within the pre-qualification questionnaire and the invitation to tender. You will be required to score an average of three (3) or above (ie an average score of 15 or above in round three) for your submission to be considered.
The Quality Section of 30 % will be equally weighted and made up of:
— Proposed methodology for mobilizing, implementing, undertaking and delivery of a housing void property repairs and reservicing service ensuring:
– Prioritization of multi trades personnel to ensure completion within agreed timescale.;
– repair and reservicing works are regulated and implemented by appropriate trades personnel;
– use of modern information, communication and technology (ICT) systems/equipment to facilitate ease and speed of real time communication with the Council and its residents
— Proposed methodology for achieving positive outcomes, objectives, and value for money in the delivery of a housing void property repair and reservicing service. Considering:
– levels of service you propose to deliver for Council customers/residents and your commitment;
– Works completion sign off processes;
– managing housing void repairs and reservicing projects of differing sizes, values and complexities with multi trade teams.
— Proposed methodology for implementing quality management procedures in delivery of a housing voids repairs and reservicing service within tight budgets including:
– contract and site management,
– support services and supervision;
– provide consistent qualitative repairs improvements.
— Proposed approach to partnership working and service delivery in housing void property repairs and reservicing contract including:
– customer service and focus to differing groups and individuals;
– resident liaison;
– training and recruitment specifically for the contract.
— Proposed approach to demonstrate social value in delivery of the contract to improve the economic, social and environmental well-being considering:
– Economic considerations for example the contribution to developing skills and tackling employment and workless amongst people including excluded communities.
– Social considerations for example achieving community based actions, equalities, diversity, inclusion and cohesion. Consider local relationships, partnerships and people from hard to reach groups.
– Environmental considerations for example the service could be delivered to reduce its environmental impact.
— Proposed approach to health and safety in housing void property repairs and reservicing service delivery including:
– Effective input of health and safety systems;
– responding responsibly beyond statutory minimums;
– proactive monitoring of health and safety performance
The costs section of 70 % shall be assessed on plus or minus adjustment to a Schedule of Rates. Full details will be available in the Invitation to Tender (ITT) documents
Tenderers should be aware that we reserve the right to hold site visits/and or presentations/ and or interviews during the tender process. Site visits/and or presentations/ and or interviews may be for verification purposes to confirm the scores of the written submission.
We reserve the right to interview leading bidders.
How to express an interest
If you wish to apply for this contract please follow the steps below:
Register your company free of charge via the London Tenders Portal.
Link: https://www.londontenders.org/procontract/supplier.nsf/frm_home?openForm

Await acceptance. You will receive an email confirming your username and password.
Use your username and password to log into the London Tenders Portal and express your interest in contract number 1314-146 Housing Void Property Repairs and Reservicing – category
Shortly after you have expressed interest, you will receive a second email containing a link to access the pre-qualification questionnaire.
Deadlines
The deadline for expressions of interest is: 12noon on 2.1.2014
Submission of Pre-Qualification Questionnaires by: 5pm on 2.1.2014
Late submissions will not be accepted.
Additional information
— Islington Council and its partners are committed to work towards a ‘Fairer Islington’. The council’s Corporate Plan 2011- 2015 outlines proposals for creating a fairer Islington by addressing the gaps between rich and poor to make a difference to the lives of those in our community who most need a helping hand.
— In keeping with Islington’s commitment to sustainability, please do not include any publicity material with your submissions.
— Islington Council aims to provide equality of opportunity and welcomes applicants from black and minority ethnic communities and disabled groups. In addition the Council actively encourages Voluntary and Community Sector (VCS) organisations, Social Enterprises or not for profit enterprises and small to medium enterprises (SME) to tender as part of its sustainability policy.
— The Pre-Qualification Questionnaires will be marked in rounds. Only applicants who are successful after each round will be shortlisted for the next stage.
— Please include the Contract Number of this tender process when communicating with the Council in any way.
— Applicants are advised that all costs incurred either directly or indirectly in preparation, submission or otherwise related to this advertisement will be borne by them, and in no circumstances will the council be responsible for any such costs. Applicants are also advised that the council at its sole discretion acting reasonably and in good faith reserves the right to abandon the procurement at any stage prior to contract award.
— As part of a commitment to transparency the council is now publishing all spend over GBP 500 each month. This includes spend on contracts, so the successful contractor should expect details of spend against the contract to appear on the council website www.islington.gov.uk The council is also committed to publishing tender and contract documentation after contract award stage. Commercially sensitive information will be redacted from documentation. What constitutes commercially sensitive information is a matter for the council’s sole discretion. However, tenderers will be invited to identify information they consider to be commercially sensitive in their tender return and this will be taken into account in the council forming a view.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Islington Council – Strategic Procurement Team
7, Newington Barrow Way
N7 7EP London
UNITED KINGDOM
E-mail: procurement@islington.gov.uk
Telephone: +44 2075272000
Internet address: www.islington.gov.uk

VI.5)Date of dispatch of this notice:22.11.2013