HPV Testing Managed Service Contract for Cervical Screening Wales

HPV Testing Managed Service Contract for Cervical Screening Wales

The Cervical Screening programme is responsible for inviting and screening all women within the eligible population in Wales.

United Kingdom-Nantgarw: Laboratory services

2014/S 201-355243

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Velindre NHS Trust
2 Charnwood Court, Near Cardiff
Contact point(s): NWSSP Procurement Services on behalf of Public Health Wales NHS Trust
For the attention of: Neil Gazzard
Nantgarw
UNITED KINGDOM
Telephone: +44 29203162405500
E-mail: neil.gazzard@wales.nhs.uk

Internet address(es):

General address of the contracting authority: http://www.procurement.wales.nhs.uk

Address of the buyer profile: http://www.sell2wales.gov.uk/search/Search_AuthProfile.aspx?ID=AA0221

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Health

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Liquid Based Cytology and HPV Testing Managed Service Contract for Cervical Screening Wales.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: All Wales.

NUTS code UKL

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Cervical Screening programme is responsible for inviting and screening all women within the eligible population in Wales. Currently all eligible women aged between 25-64 are screened as follows:
Ages 25-49 every 3 years
50 – 64 every 5 years
Approximately 220 000 women a year are tested.
The tests are usually taken in a community setting (GP clinic or sexual health clinic) and are then sent to a central processing laboratory in Llantrisant. Here, cytology slides are prepared and then distributed to each of the four screening laboratories where they undergo screening and medical reporting. The laboratories are based at:
Magden Park Llantrisant — Central processing, screening and reporting approx 65 000 samples per annum
Royal Gwent Hospital, Newport — screening and reporting approx 35 000 samples per annum
Singleton Hospital, Swansea — screening and reporting approx 65 000 samples per annum
Ysbyty Glan Clwyd, Rhyl — screening and reporting approx 50 000 samples per annum
Additional tests are taken in colposcopy services which are located across multiple hospital sites
The service is currently providing HPV testing as a test of cure following treatment of CIN and as resolution of uncertainty for women who have attended colposcopy or had a colposcopy treatment and current testing activity on this cohort is in the order of 9 000 tests per annum.
If the programme moves to HPV primary testing (as yet there is no date set for this change as it is reliant on a national screening committee decision, and also requires a Welsh Government policy change) then the workload will switch to approximately 220 000 primary HPV tests with approximately 20 to 40 000 cytology tests being required. It is expected that bidders will provide a solution to the transition from LBC to HPV.
It is likely that central processing and testing for HPV and local cytology screening and reporting will remain in place.
The current contract expires in July 2015.
The new Contract will be awarded for a period of 3 years, with an Option to Extend 1 Plus 1 Years (Potential 5 years).
The contract will comprise 2 lots and tenders will be invited for all or part of the total contract:
1. Liquid Based Cytology (the sample collocation method) including associated processing equipment
2. HPV testing platform and associated consumables
The contract will be let as a full managed service contract to enable the construction of a fully tailored service to the needs of the Welsh Screening Programme and that enables flexibility in terms of the pace at which the UK moves towards introducing HPV testing as the primary assay
The programme is being run under the Competitive Dialogue Award procedure as set out in regulation 18 of the Public Contracts Regulations 2006 (as amended).
NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code PQQ_31635 within the appropriate area.

NOTE: The authority is using eTenderwales to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access eTenderwales, express your interest in this notice and access the tender documentation please visithttps://etenderwales.bravosolution.co.uk/web/login.shtml and search for PQQ/ITT code ???? within the appropriate area.

II.1.6)Common procurement vocabulary (CPV)

71900000, 72212180, 51430000, 85111300, 85145000, 85148000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.8.2015. Completion 31.7.2018

Information about lots

Lot No: 1Lot title: Liquid based cytology

1)Short description

Cervical Screening Wales offers cervical screening to all eligible women resident in Wales age between 25 and 64 every three years between the ages of 25 and 50 and 5 yearly over 50. Approximately 220 000 women are tested every year with 8-10 000 referrals into colposcopy services for further assessment.
When HPV testing is implemented processing of LBC for cytology will drop to approximately no more than 20 000 samples per annum and HPV will rise from 9 000 approximate tests per annum to approximately 220 000 tests per annum subject ot programme uptake and NHS screening policy.

2)Common procurement vocabulary (CPV)

71900000, 72212180, 51430000, 85111300, 85145000, 85148000

3)Quantity or scope

To be defined in tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Lot No: 2Lot title: HPV

1)Short description

The programme is introducing HPV testing into its current service repertoire as part of the planned move towards using HPV testing as the primary testing methodology.
When HPV testing is implemented processing of LBC for cytology will drop to approximately no more than 20 000 samples per annum and HPV will rise from 9 000 approximate tests per annum to approximately 220 000 tests per annum subject ot programme uptake and NHS screening policy.

2)Common procurement vocabulary (CPV)

71900000, 72212180, 51430000, 85111300, 85145000, 85148000

3)Quantity or scope

As defined in tender documents.
4)Indication about different date for duration of contract or starting/completion
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: (1) All candidates will be required to produce a certificate or declaration demonstrating that they are not bankrupt or the subject of an administration order, are not being wound-up, have not granted a trust deed, are not the subject of a petition presented for sequestration of their estate, have not had a receiver, manager or administrator appointed and are not otherwise apparently insolvent.
(2) All candidates will be required to produce a certificate or declaration demonstrating that the candidate, their directors, or any other person who has powers of representation, decision or control of the candidate has not been convicted of conspiracy, corruption, bribery, or money laundering. Failure to provide such a declaration will result in the candidate being declared ineligible and they will not be selected to participate in this procurement process.
(3) All candidates will be required to produce a certificate or declaration demonstrating that they have not been convicted of a criminal offence relating to the conduct of their business or profession.
(4) All candidates will be required to produce a certificate or declaration demonstrating that they have not committed an act of grave misconduct in the course of their business or profession.
(5) All candidates must comply with the requirements of the State in which they are established, regarding registration on the professional or trade register.
(6) Any candidate found to be guilty of serious misrepresentation in providing any information required, may be declared ineligible and not selected to continue with this procurement process.
(7) All candidates will have to demonstrate that they are licensed, or a member of the relevant organisation, in the State where they are established, when the law of that State prohibits the provision of the services, described in this notice, by a person who is not so licensed or who is not a member of the relevant organisation.
(8) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of social security contributions under the law of any part of the United Kingdom or of the relevant State in which the candidate is established.
(9) All candidates will be required to produce a certificate or declaration demonstrating that they have fulfilled obligations relating to the payment of taxes under the law of any part of the United Kingdom or of the relevant State in which the economic operator is established.
A Parent Company Guarantee will be required.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As detailed in the PQQ.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As detailed in the PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

competitive dialogue

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 3: and maximum number 5
Objective criteria for choosing the limited number of candidates: To be defined in PQQ.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

T257
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

17.11.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

30.11.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 2020
VI.2)Information about European Union funds

VI.3)Additional information

The contracting authority reserves the right to use an electronic reverse auction.
2. If and when this requirement is offered for tender, this may be done in whole or in part via electronic means using the internet.
3. The contracting authority is not bound to award a contract in whole or part.
4. The contracting authority will not bear the tender costs of any of the tenderers.
5. In reference to I.1.9 (Variants) to the extent permitted, if at all, in the tender documents.
6. This notice is being placed by NHS Wales Shared Services Partnership — Procurement Services. For the purpose of this procurement, the awarding authority will be Public Health Wales NHS Trust.
7. This advertisement is placed by NHS Wales Shared Services Partnership — Procurement Services on behalf of participating LHB’s/Trusts in Wales for the totality of those LHB/Trust specific contractual arrangements.
The Contracting Authority will not accept completed PQQ’s after the stated closing date.
This Procurement exercise is being carried out via Bravo e-tendering portal and you are required to register your company’s details so that you will have visibility of all open access opportunities, including this particular exercise.
The process of registering on the website is free and simple and is explained fully below:
Pre Qualification Questionnaire for Liquid Based Cytology and HPV Testing Managed Service Contract for Cervical Screening Wales, a Division of Public Health Wales NHS Trust ref : PQQ: pqq_??? .
Suppliers Instructions How to Express Interest in this Tender:

1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal:https://etenderwales.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click “continue” – Enter your correct business and user details – Note the username you chose and click “Save” when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the PQQ – Login to the portal with the username/password — Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) — Click on the relevant PQQ/ ITT to access the content. — Click the “Express Interest” button in the “Actions” box on the left-hand side of the page. — This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) — You can now access any attachments by clicking the ‘Settings and Buyer Attachments’ in the “Actions” box.
3. Responding to the PQQ — You can now choose to ‘Reply’ or ‘Reject’ (please give a reason if rejecting) — You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of on-line and off-line actions for you to perform (there is detailed on-line help available) You must then publish your reply using the publish button in the “Actions” box on the left-hand side of the page. If you require any further assistance please consult the on-line help, or contact the eTendering help desk.
Closing date and time for receipt of pre qualification questionnaires is noon 10.11.2014.
(WA Ref:15991)
I.1) Name, addresses and contact point(s)
Electronic access to information: Bravo
Electronic submission of tenders and requests to participate: Bravo

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Authority will allow a minimum 10 day calendar day standstill period between notifying the award decision and awarding the contract. Unsuccessful bidders and applicants are entitled to receive reasons for the decision, including the characteristics and relative advantages of the winning bid and the reasons why the bidder/applicant was unsuccessful. Should additional information be required it should be requested of the addressee in section I.1). Aggrieved parties who have been harmed or are at risk of harm by breach of the procurement rules, have the right to take action in the High Court (England and Wales). Any such action is subject to strict time limits and must be brought promptly. For more information on how to appeal, and the relevant time limits, please see the following statement on the Authority’s website:www.procurement.wales.nhs.uk/service/terms

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

15.10.2014