HR and Finance System Tender

HR and Finance System Tender

New HR and finance business system that will transform, integrate and scale to meet business need.

United Kingdom-Manchester: Time accounting or human resources software package

2020/S 073-175488

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Manchester Metropolitan University
Postal address: All Saints, Oxford Road
Town: Manchester
NUTS code: UKD33
Postal code: M15 6BH
Country: United Kingdom
Contact person: Stacey Anderton
E-mail: s.anderton@mmu.ac.uk
Telephone: +44 1612471873Internet address(es):Main address: https://www2.mmu.ac.uk

Address of the buyer profile: https://in-tendhost.co.uk/mmu/aspx/Home

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/mmu/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/mmu/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HR and Finance System

Reference number: MMU722

II.1.2)Main CPV code

48450000

II.1.3)Type of contract

Services

II.1.4)Short description:

Manchester Metropolitan University (‘the University’) is seeking to appoint through a competitive procedure with negotiation a suitably qualified and experienced provider of a human resources and finance cloud based system to support the ongoing transformation and continuous improvement of the University HR and Finance functions. This tender is phase one of a major programme for Manchester Metropolitan University to overhaul the HR and financial management systems and processes. Over the next 12 months a number of tenders will be published to achieve the University’s technology strategy. Phase one is specifically to select a new HR and finance business system that will transform, integrate and scale to meet business need. Phase two of the programme will be to tender for an implementation partner who will support the University to determine the scope, implementation plan and tactical execution of the programme in line with the University’s strategic objectives.

II.1.5)Estimated total value

Value excluding VAT: 5 600 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

48000000
48441000
48422000
48443000
48442000

II.2.3)Place of performance

NUTS code: UKD33
Main site or place of performance:

Manchester Metropolitan University.

II.2.4)Description of the procurement:

Manchester Metropolitan University (‘the University’) is seeking to appoint through a competitive procedure with negotiation a suitably qualified and experienced provider of a human resources and finance cloud based system to support the ongoing transformation and continuous improvement of the University HR and finance functions. Services include but are not limited to:

• greater self-service and straight through processing allowing HR and finance to focus on value adding activity;

• single view of operations, engaging user experience with simple intuitive navigation;

• a cloud based solution;

• a common data model – one source of the truth to enable data driven decision making;

• robust analytics and reporting;

• quality output at pace. This tender is phase one of a major programme for Manchester Metropolitan University to overhaul the HR and financial management systems and processes. Over the next 12 months a number of tenders will be published to achieve the University’s technology strategy. Phase one is specifically to select a new HR and Finance business system that will transform, integrate and scale to meet business need. Phase two of the programme will be to tender for an implementation partner who will support the University to determine the scope, implementation plan and tactical execution of the programme in line with the University’s strategic objectives.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 600 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As stated in the procurement documents.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

Please see tender documentation.

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 14/05/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/06/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: The High Court of England and Wales, Technology and Construction Court
Postal address: 7 Rolls Buildings, Fetter Lane
Town: London
Postal code: EC4A 1NL
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

09/04/2020