HR and Payroll Service – London Borough of Havering

HR and Payroll Service – London Borough of Havering

This requirement is for a new supplier partnership framework agreement to provide an integrated HR and Payroll service for education establishments primarily outside of Havering.

United Kingdom-Romford: Payroll management services

2019/S 189-459896

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

London Borough of Havering
Town Hall, Main Road
Romford
RM1 3BD
United Kingdom
Contact person: Natalia Czobot
Telephone: +44 8452577050
E-mail: Natalia.czobot@schoolsbuyingclub.com
NUTS code: UKI52
Internet address(es):Main address: https://www.havering.gov.uk

Address of the buyer profile: https://in-tendhost.co.uk/schoolsbuyingclub

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/schoolsbuyingclub
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/schoolsbuyingclub
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

BC-10626 Havering Framework Payroll

Reference number: BC-10626

II.1.2)Main CPV code

79211110

II.1.3)Type of contract

Services

II.1.4)Short description:

This requirement is for a new supplier partnership framework agreement to provide an integrated HR and Payroll service for education establishments primarily outside of Havering. The successful bidder shall be able to supply a payroll software system that can integrate and be used by HES HR that is both HMRC approved and designed specifically for the education sector. The integrated payroll service will be provided to the school by HES HR, with the successful bidder providing system support to HES HR. This means that the successful bidder will not be directly engaging with schools in the performance of this framework agreement. The software specification which details the specific requirements can be found at Attachment 1 software specification. The framework agreement period will be for 3 years initially with the option to extend for an additional 1 year extension.

II.1.5)Estimated total value

Value excluding VAT: 2 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UK
Main site or place of performance:

II.2.4)Description of the procurement:

This requirement is for a new supplier partnership framework agreement to provide an integrated HR and payroll service for education establishments primarily outside of Havering. The successful bidder shall be able to supply a payroll software system that can integrate and be used by HES HR that is both HMRC approved and designed specifically for the education sector. The payroll software will combine with the conditions of employment service already provided by HES HR. This service includes:

(i) supporting, advising and updating Schools on the implementation of the school teachers’ pay and conditions document, the burgundy book, the green book, as well as any school specific terms and conditions of employment and local agreements;

(ii) unlimited processing of new starters, contract changes and leavers, which includes issuing contracts of employment and variation letters. The integrated payroll service will be provided to the school by HES HR, with the successful bidder providing system support to HES HR. This means that the successful bidder will not be directly engaging with schools in the performance of this framework agreement. The software specification which details the specific requirements can be found at Attachment 1 software specification. The framework agreement period will be for 3 years initially with the option to extend for an additional 1 year extension.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 2 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 5
Maximum number: 8

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

As per the tendering documentation.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:

N/a

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/10/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English
IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

London Borough of Havering
Town Hall, Main Road
Romford
RM1 3BD
United KingdomInternet address: https://www.havering.gov.uk
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

27/09/2019