HR and Payroll System and Bureau Payroll Service

HR and Payroll System and Bureau Payroll Service

The contract will be awarded to a single supplier to include the design, configuration, implementation, training and on-going support of a fully compliant and fully integrated HR and Payroll system and the provision of a bureau payroll service to include payroll run, BACS run, payslips (paper and online), P11d, P60 and P45 production and distribution.

UK-Newcastle upon Tyne: time accounting or human resources software package

2012/S 228-375807

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Anchor Trust
Burnbank House, Balliol Business Park, Benton Lane
Contact point(s): Procurement Support Team
NE12 8EW Newcastle upon Tyne
UNITED KINGDOM
E-mail: procurement@anchor.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Health
Housing and community amenities
Other: Housing Association
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

HR and Payroll System and Bureau Payroll Service.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: These services will apply to all Anchor business locations in England, which may vary over time to reflect changes in the business organisation. They will include; Head Office (Bedford St, London), Customer Centre and Ambler Mill Offices (Bradford), Shared Services Centre (Newcastle), approx 700 Housing schemes, 200 Leasehold schemes and 94 Homes (Care & Nursing) and a number of ‘home’ based and mobile workers.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The contract will be awarded to a single supplier to include the design, configuration, implementation, training and on-going support of a fully compliant and fully integrated HR and Payroll system and the provision of a bureau payroll service to include payroll run, BACS run, payslips (paper and online), P11d, P60 and P45 production and distribution. As a minimum the system must include an integrated core HR and Payroll, Recruitment, Online Recruitment, Learning and Development, Performance Management, Absence Management, Organisation Management, Time and Attendance, Manager Self Service and Employee Self Service modules. Plus system functionality such as reporting, workflows, alerts, mass data upload and forms and the ability to interface to existing and future Anchor systems. Anchor Trust requires full access to modules and data and will be responsible for the input of HR and Payroll data in all modules.
II.1.6)Common procurement vocabulary (CPV)

48450000, 79211110

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 1 000 000 and 2 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: For the purposes of this tender the successful Organisation can deliver the service by either:
Option 1: Hosted by the Organisation – to include data storage, disaster recovery, upgrade development and application, server hosting, testing and support for both system and end users.
Option 2: Hosted by the Contracting Authority – to include data storage, disaster recovery, upgrade application and server hosting. For this option, the Organisation will be responsible for upgrade development, testing and support for both system and end users.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~: 1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://anchor.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure) 2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box 3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

2.1.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The Contracting Authority intends to use an eTendering system in this procurement exercise and reserves the right to use a reverse auction.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:23.11.2012