HR and Payroll System for Kent University

HR and Payroll System for Kent University

The University of Kent is seeking supply and implementation of a new human resources and payroll system.

UK-Canterbury: time accounting or human resources software development services

2012/S 19-031097

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The University of Kent
Room 1, C3 Darwin College, Darwin Road
Contact point(s): https://in-tendhost.co.uk/kent/
CT2 7NY Canterbury
UNITED KINGDOM

Internet address(es):

General address of the contracting authority: http://www.kent.ac.uk/

Address of the buyer profile: https://in-tendhost.co.uk/kent/

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other
I.3)Main activity

Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

HR and payroll system.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Canterbury, Kent.
NUTS code UKJ4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The University of Kent is seeking supply and implementation of a new human resources and payroll system.
II.1.6)Common procurement vocabulary (CPV)

72212450

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

The university of Kent is replacing its current HR and payroll system and i seeking a supplier of a single integrated HR and payroll system.
The initial contract period will be for 5 years, with 2 options to extend of three years each, to a maximum of 11 years from award of contract.
II.2.2)Information about options

Options: yes
Description of these options: Options for service/maintenance/warranty/upgrades for a maximum of 6 years after the initial 5 year period has elapsed.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

No.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Minimum turnover of 2 000 000 GBP per annum.
Minimum insurances of:
Employers liability 5 000 000 GBP.
Public liability 5 000 000 GBP.
Professional indemnity 2 000 000 GBP.
III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
Yes there are minimum requirements, as indicated in the documents available.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: As indicated in documents available on web site.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

HR/HR & Payroll system/0112
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.3.2012
Payable documents: yes
Price: 60 GBP
Terms and method of payment: As indicated in documents available on web site.
IV.3.4)Time limit for receipt of tenders or requests to participate

2.3.2012
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

2.4.2012
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

The university of Kent
Internet address: http://www.kent.ac.uk/

Body responsible for mediation procedures

CEDR

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Before the close of the standstill period after notification of award.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:27.1.2012