HR and Payroll System Support and Maintenance Contract

HR and Payroll System Support and Maintenance Contract

The Northern Ireland Further Education sector wishes to put in place a support, maintenance and development contract for their existing HR and payroll system for a period of 5 years beginning in November 2020.

United Kingdom-Belfast: Personnel and payroll services

2020/S 163-397500

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: FE Belfast Metropolitan College
Postal address: Millfield Campus, 125-153 Millfield
Town: Belfast
NUTS code: UK UNITED KINGDOM
Postal code: BT1 1HS
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.uk
Internet address(es):Main address: https://www.belfastmet.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Official name: FE Northern Regional College
Postal address: Antrim Campus, Fountain Street
Town: Antrim
NUTS code: UK UNITED KINGDOM
Postal code: BT41 4AL
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.ukInternet address(es):Main address: https://www.nrc.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Official name: FE North West Regional College
Postal address: Strand Road
Town: Londonderry
NUTS code: UK UNITED KINGDOM
Postal code: BT48 7AL
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.ukInternet address(es):Main address: http://www.nwrc.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Official name: FE South Eastern Regional College
Postal address: Victoria Avenue
Town: Newtownards
NUTS code: UK UNITED KINGDOM
Postal code: BT23 7EH
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.ukInternet address(es):Main address: https://www.serc.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Official name: FE Southern Regional College
Postal address: Patrick Street
Town: Newry
NUTS code: UK UNITED KINGDOM
Postal code: BT35 8DN
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.ukInternet address(es):Main address: https://www.src.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.1)Name and addresses

Official name: FE South West College
Postal address: 2 Mountjoy Road
Town: Omagh
NUTS code: UK UNITED KINGDOM
Postal code: BT79 7AH
Country: United Kingdom
E-mail: SSDAdmin.CPD@finance-ni.gov.ukInternet address(es):Main address: https://www.swc.ac.uk/

Address of the buyer profile: https://www.finance-ni.gov.uk/topics/procurement

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etendersni.gov.uk/epps
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

ID 2770014 DfE — FE — Support, Maintenance and Development for Jane Systems for FE Colleges

Reference number: ID 2770014

II.1.2)Main CPV code

79631000 Personnel and payroll services

II.1.3)Type of contract

Services

II.1.4)Short description:

Northern Ireland’s six further education (FE) colleges operate across over 40 campuses and through over 400 outreach community locations. Each college offers a number of Higher Education programmes ranging from GCSEs and A levels to BTECs, HNCs, Foundation degrees, Apprenticeships, Degrees and other specific training programmes.

• Belfast Metropolitan College — BMC,

• Northern Regional College — NRC,

• Southern Regional College — SRC,

• South Eastern Regional College — SERC,

• North West Regional College — NWRC,

• South West College — SWC.

The Northern Ireland Further Education (FE) sector wishes to put in place a support, maintenance and development contract for their existing HR and payroll system for a period of 5 years beginning in November 2020 with the option of renewing for two separate, 2-year periods, running to November 2027 and November 2029.

II.1.5)Estimated total value

Value excluding VAT: 705 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:

II.2.2)Additional CPV code(s)

79631000 Personnel and payroll services

II.2.3)Place of performance

NUTS code: UKN NORTHERN IRELAND

II.2.4)Description of the procurement:

Northern Ireland’s six further education (FE) colleges operate across over 40 campuses and through over 400 outreach community locations. Each college offers a number of Higher Education programmes ranging from GCSEs and A levels to BTECs, HNCs, Foundation degrees, Apprenticeships, Degrees and other specific training programmes.

• Belfast Metropolitan College — BMC,

• Northern Regional College — NRC,

• Southern Regional College — SRC,

• South Eastern Regional College — SERC,

• North West Regional College — NWRC,

• South West College — SWC.

The Northern Ireland Further Education (FE) sector wishes to put in place a support, maintenance and development contract for their existing HR and payroll system for a period of 5 years beginning in November 2020 with the option of renewing for two separate, 2-year periods, running to November 2027 and November 2029.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 705 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 108
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

After the initial contract period, there are two options to extend for 2 years each.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/09/2020
Local time: 15:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 21/12/2020

IV.2.7)Conditions for opening of tenders

Date: 22/09/2020
Local time: 15:30

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy.

VI.4)Procedures for review

VI.4.1)Review body

Official name: The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015
Town: UK
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

CPD will comply with the Public Contracts Regulations 2015 and, where appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

19/08/2020