HR and Payroll System Tender

The University of Salford is looking to purchase an ‘off the shelf’ package able to meet the needs of the University to support the delivery of its transactional HR and Payroll functions.

United Kingdom-Salford: Personnel and payroll services

2015/S 057-099235

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

University of Salford
Room 120 Faraday Building, The Crescent
For the attention of: Dave Horton
M5 4WT Salford
UNITED KINGDOM
Telephone: +44 1612957983
E-mail: d.horton@salford.ac.uk
Fax: +44 1612955599

Internet address(es):

General address of the contracting authority: www.salford.ac.uk

Address of the buyer profile: www.salford.ac.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

HR and Payroll System.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these

NUTS code UKD3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The University of Salford is looking to purchase an ‘off the shelf’ package able to meet the needs of the University to support the delivery of its transactional HR and Payroll functions. It is expected that the system can be configured to meet the HE environment specific to Salford in key areas such as automated workflows and authorisation/approval (levels).
The off the shelf package should deliver a fully integrated HR and Payroll system, with date-driven transactions to enable future dated transactions and recalculation for retrospection changes, also supporting key HE sector requirements including HESA and pay spines.
The system is not intended to be solely used by the HR and Payroll staff and it is the expectation that it is a self service package for both employees to keep up-to-date, initiate requests for leave, receive pay advice notifications and for line managers to use as a tool to help them deliver their HR responsibilities. This may result in a significant number of concurrent users at any one time.

Please register your interest at https://in-tendhost.co.uk/salford/aspx/Home

II.1.6)Common procurement vocabulary (CPV)

79631000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

N/a.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment arrangements as per University terms.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: If requirements are met, financial analysis will be undertaken of the successful supplier.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per tender documentation.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

UOS/DH/FIN/15

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.4.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Date: 30.4.2015 – 12:00

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.3.2015