HR and Payroll System Tender Wakefield

HR and Payroll System Tender Wakefield

Supply fully hosted, supported and maintained HR and Payroll system.

United Kingdom-Wakefield: Software package and information systems

2018/S 097-221651

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

The Council of the City of Wakefield
Town Hall, Wood Street
United Kingdom
Contact person: Helen Spink
Telephone: +44 1924306968
NUTS code: UKE4
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


HR and Payroll System

Reference number: DN331042

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of a fully hosted, supported and maintained HR and Payroll system.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE45

II.2.4)Description of the procurement:

Provision of a fully hosted, supported and maintained HR and Payroll system. The contract will be awarded for an initial contract period of 5 years from Go Live (plus implementation period). Extension options will be available beyond this initial contract period to allow extensions up to a maximum of 10 further years.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/11/2018
End: 31/03/2035
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

The Tender is advertised at with reference: DN331042.

Please download all tender documents in the first instance and use the messaging function on ref DN331042 to ask any questions.

All tenders must be submitted via by 12:00 midday on 28.6.2018.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2018/S 087-195463

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 28/06/2018
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 27/12/2018

IV.2.7)Conditions for opening of tenders

Date: 28/06/2018
Local time: 12:01
Information about authorised persons and opening procedure:

Legal Services, Internal Audit, Council Members may be present at the opening. Where external agencies contribute to the funding; representatives may attend to make note of the tenders and receive a copy of the subsequent written report on the tenders received, such persons must agree to observe commercial confidentiality and be bound by the requirements of the Local Government Act 1972, as amended.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

The tender documents are available from the YORtender website with reference DN331042. For support with registration on the YORtender website or if you are having difficulties accessing the documents through YORtender, please contact the YORtender helpdesk on 0330 005 0352 or

The successful supplier may be required to participate in the achievement of community wellbeing and positive outcomes for its customers as well as promotion and achievement of social and economic growth and environmental and sustainability policy objectives where this is required by the Contracting Authority in the contract documentation.

VI.4)Procedures for review

VI.4.1)Review body

Council of the City of Wakefield
Corporate Procurement Team, Wakefield one, Burton Street
United Kingdom
Telephone: +44 1924306781

VI.4.2)Body responsible for mediation procedures

Council of the City of Wakefield
Corporate Procurement Team, Wakefield one, Burton Street
United Kingdom
Telephone: +44 1924306781

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Council will incorporate a minimum 10 calendar day standstill period at the point when information on the award of the contract is communicated to tenderers. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

Council of the City of Wakefield
Corporate Procurement Team, Wakefield one, Burton Street
United Kingdom
Telephone: +44 1924306781

VI.5)Date of dispatch of this notice: