HR Information Tender Ministry of Justice

HR Information Tender Ministry of Justice

The provision of web based knowledge tool that shall act as a single one stop resource providing support to HR Practitioners and Occupational Health, Safety and Fire Practitioners.

UK-Ossett: training services

2012/S 136-227327

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Ministry of Justice
Category Management Team North, Unit 8 & 9 Fryersway
For the attention of: Faye Cunningham
WF5 9TJ Ossett
UNITED KINGDOM
Telephone: +44 1924205707
E-mail: faye.cunningham@noms.gsi.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Provision of Online HR Specialist Information.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 24: Education and vocational education services
Main site or location of works, place of delivery or of performance: Requirement is for user access to a web based knowledge tool. Users will be based across England and Wales.
NUTS code UK

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The provision of web based knowledge tool that shall act as a single one stop resource providing support to HR Practitioners and Occupational Health, Safety and Fire Practitioners. The service shall be available to Ministry of Justice and Probation Trust employees throughout England and Wales.
It is essential that NOMS provides sufficient support to HR, Health, Safety, Fire and Environment community practitioners to enable them to deliver their role in supporting staff and managers with HR related matters.
The web based knowledge tool, or tools, is required to provide support by acting as a one-stop resource containing up-to-date legislation and guidance for these practitioners which can be accessed 24 hours a day, 365 days a year. For flexibility, the requirement for HR Specialist Information will be Lot 1, and the requirement for Health, Safety, Fire and Environment Information will be Lot 2.
II.1.6)Common procurement vocabulary (CPV)

80500000, 80550000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

An estimated number of users have been identified however this number may be subject to reduction in future years.
Lot 1 – 228 users.
Lot 2 – 500 users.
Estimated value excluding VAT:
Range: between 70 000,00 and 110 000,00 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: One Stop Resource Providing Support to HR Practitioners

1)Short description

The provision of web based knowledge tool that shall act as a single one stop resource providing support to HR Practitioners. The service shall be available to Ministry of Justice and Probation Trust employees throughout England and Wales.
2)Common procurement vocabulary (CPV)

80500000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 30 000,00 and 50 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots
Lot No: 2 Lot title: One Stop Resource Providing Support to Occupational Health, Safety and Fire Practitioners

1)Short description

The provision of web based knowledge tool that will act as a single one stop resource providing support to Occupational Health, Safety and Fire Practitioners. The service will be available to Ministry of Justice employees throughout England and Wales.
2)Common procurement vocabulary (CPV)

80500000, 80550000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 40 000,00 and 60 000,00 GBP
4)Indication about different date for duration of contract or starting/completion

Duration in months: 24 (from the award of the contract)
5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

30 days from receipt of invoice
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2058-2-HR Personnel Services-N-RFP
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.8.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.8.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

1. Registration
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (where they have been invited to respond). The eSourcing Portal will also be used by the Ministry of Justice to run Reverse Auctions.
To express an interest in this event please send an email to faye.cunningham@noms.gsi.gov.uk stating:

Company Name.
Your Name.
Contact email.
Sourcing Reference Number: 2058-2-HR Personnel Services-N-RFP.
The buyer will then contact you with the registration process if you are not already registered on the Ministry of Justice eSourcing portal.
2. Transparency
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (http://www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published.

The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.
Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf.

The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:13.7.2012