HR Payroll and Recruitment SaaS Tender

HR Payroll and Recruitment SaaS Tender

Lot 1: Recruitment and Onboarding SaaS Solution, including Implementation.

United Kingdom-London: Personnel and payroll services

2020/S 212-520567

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The British Library
Postal address: 96 Euston Road
Town: London
NUTS code: UKI LONDON
Postal code: NW1 2DB
Country: United Kingdom
Contact person: Supply Chain Management
E-mail: scm@bl.uk
Telephone: +44 1937546723
Internet address(es):
Main address: www.bl.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/37WM29AY96
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Recreation, culture and religion

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

HR Payroll and Recruitment SaaS

 

Reference number: 001609

II.1.2)Main CPV code

79631000 Personnel and payroll services

II.1.3)Type of contract

Services

II.1.4)Short description:

The British Library is seeking to procure a cloud based HR Payroll, and recruitment software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements (as defined in the draft specification of requirements included as 001609 Draft tender specification).The services will be tendered in lots, each lot must include implementation services. The British Library reserve the right to award any combination of lots to meet their requirements.

 

II.1.5)Estimated total value

Value excluding VAT: 1 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one lot only
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:

 

Lot 1: Recruitment and Onboarding SaaS Solution, including Implementation,

Lot 2: Core Payroll and HR SaaS Solution, including Implementation,

Lot 3: Core Payroll and HR, Recruitment and Onboarding SaaS Solution, including Implementation.

 

II.2)Description

II.2.1)Title:

Lot 1: Recruitment and Onboarding SaaS Solution, including Implementation

 

Lot No: 1

II.2.2)Additional CPV code(s)

79600000 Recruitment services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

Recruitment and on-boarding module, including an interface to integrate new employee data from recruitment into the HR and Payroll platform and internal candidate data from HR into recruitment. The Library considers the recruitment solution to cover all aspects of candidate interactions and engagement from initial application up to and including them becoming a formal employee i.e. the first day of contracted employment.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/08/2021
End: 30/09/2025
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/37WM29AY96

 

II.2)Description

II.2.1)Title:

Lot 2: Core Payroll and HR SaaS Solution, Including Implementation

 

Lot No: 2

II.2.2)Additional CPV code(s)

79631000 Personnel and payroll services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

Core Payroll and HR, comprising of Payroll, expenses, time and attendance, absence management, employee relations, talent management, performance management, training administration, compensation and benefits and associated employee data, management and reporting. This must also include an interface to integrate new employee data from recruitment into the HR and Payroll platform and internal candidate data from HR into recruitment.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/08/2021
End: 30/09/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 1

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information
II.2)Description

II.2.1)Title:

Lot 3: Core Payroll and HR, Recruitment and On-boarding SaaS Solution, Including Implementation

 

Lot No: 3

II.2.2)Additional CPV code(s)

79631000 Personnel and payroll services

II.2.3)Place of performance

NUTS code: UK UNITED KINGDOM
Main site or place of performance:

UNITED KINGDOM.

 

II.2.4)Description of the procurement:

Full solution, incorporating all modules under lots 1 and 2 above with recruitment either being fully integrated or using interfaces to transfer data as required.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 1.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 09/08/2021
End: 30/09/2025
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.2)Conditions related to the contract

III.2.3)Information about staff responsible for the performance of the contract

Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5)Information about negotiation

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/11/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 16/12/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 07/07/2021

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

 

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.

For more information about this opportunity, please visit the Delta eSourcing portal at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-and-payroll-services./37WM29AY96

To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/37WM29AY96

Go reference: GO-20201026-PRO-17278353

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.4.2)Body responsible for mediation procedures

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

 

This authority incorporate a minimum 10-day calendar standstill period at the point of information on the award of the contract is communicated to tenderers.

This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided in a maximum of 3 working days before expiry of the standstill period.

Such additional information should be requested from the address in section I.1). If an appeal regarding the award of a contract has not been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the court may only award damages.

 

VI.4.4)Service from which information about the review procedure may be obtained

Official name: British Library
Town: Wetherby
Postal code: LS23 7BQ
Country: United Kingdom
Telephone: +44 1937546387

VI.5)Date of dispatch of this notice:

26/10/2020