HR Payroll IT System – Market Engagement

HR Payroll IT System – Market Engagement

The Northern Ireland Housing Executive requires an IT system to support its HR and Payroll functions.

United Kingdom-Belfast: IT services: consulting, software development, Internet and support

2020/S 139-343620

Prior information notice

This notice is for prior information only


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Northern Ireland Housing Executive
Postal address: 2 Adelaide Street
Town: Belfast
Postal code: BT2 8BP
Country: United Kingdom
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


Additional information can be obtained from the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Housing and community amenities

Section II: Object

II.1)Scope of the procurement


Market Engagement — HR Payroll IT System

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract


II.1.4)Short description:

The Northern Ireland Housing Executive (NIHE) requires an IT system to support its HR and Payroll functions, the NIHE has over 3 000 employees. To support the objective of improving services to the organisation, the HR function is seeking to identify options to efficiently streamline its HR/Payroll IT systems landscape. At this time, we are considering the following options for the systems landscape:

1) One system — providing all of the functionality listed below; or

2) A core system providing the core requirements integrated with separate systems for the additional requirements.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

72500000 Computer-related services

II.2.3)Place of performance


II.2.4)Description of the procurement:

NIHE seeks to engage with suppliers who can offer an IT system to provide all of the following core requirements:

— organisation structure and position management,

— recruitment,

— employee on-boarding,

— employee record maintenance,

— employee lifecycle management,

— payroll processing,

— NILGOSC pension reporting and contribution management,

— workforce planning,

— equality monitoring (based on reporting required by Equality Commission for Northern Ireland),

— employee and manager self service,

— integrated document management.

NIHE also have the following additional requirements which could be provided by either the core system or via integration with separate IT systems. These include:

— attendance and absence (including flexi time management, overtime claims, timesheets for agency staff),

— learning, development and performance management (including e-learning delivery platform),

— travel and subsistence (mobile enabled/GPS tracking/calculation of journey distance).

The NIHE is interested in engaging with suppliers of systems providing the above functionality with the options of:

— one system providing ALL of the functionality,

— one system providing the Core functionality,

— separate systems providing the additional functionality.

All systems must have the facility to support integration with other products.

If you would like to register your interest, please e-mail your company’s interest to no later than 12 p.m. on Friday 31 July 2020 giving your contact details i.e. name, job title, email address and contact telephone number. Any requests to register interest after this time and date will not be accepted.

Please ensure only one representative from your organisation registers interest. NIHE may wish to follow up with a questionnaire and subsequently hold interviews on submitted questionnaires and/or hold demonstrations of products to seek further information. Please note that information associated with this expression of interest is subject to change.

II.2.14)Additional information

II.3)Estimated date of publication of contract notice:


Section IV: Procedure


IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no

Section VI: Complementary information

VI.3)Additional information:

This notice is for information only and the publication of this notice does not oblige NIHE to commence any competitive tender process. The information contained in this notice, including (but not limited to) the description and classification of the requirements, CPV codes and the estimated date of publication of the contract notice, is indicative only and NIHE reserves the right to amend it at any time without notice. NIHE shall not be liable for any costs, expenses or liabilities incurred by those participating in this notice in any way.

VI.5)Date of dispatch of this notice: