HR Payroll Requirement Contract

Description of the contract

1.1 The organisation has a need to replace the current HR Payroll system which has been in place for a number of years. This is in the context of cuts from central government funding, and it is necessary for the project to meet value for money criteria and allow us to make real savings, both financially and in staff time for delivering transactional processes. 1.2 The system will need to be able to be in place for several years in order to make a return on investment and have sufficient flexibility to meet future needs in the event of changes to organisational ambition, scope and funding situations. 1.3 NML has, in addition to its workforce a number of volunteers that can number in the hundreds. We would like to be able to manage their records within the system as for normal staff with the exception of them not being paid, however, in the event of a “per head” pricing structure we would not be prepared to pay an equivalent amount for volunteers as for normal staff. 1.4 Consideration is being given to the cost effectiveness of using outsourced services such as HR or a payroll bureau in the future. Any supplier that has the ability to make provisions to this effect should provide pricing for these options in addition to pricing for meeting the below specification. 1.5 Any supplier whose system provided significant functionality not requested below should provide an outline of these features as well as providing indicative pricing for such. Please see attached document for full description.

 

Documents

Classification of the contract

72212450 Time accounting or human resources software development services

48450000 Time accounting or human resources software package

 

Who to contact

How to apply

To participate in any possible future procurement which results from this RFI, Potential Providers must first be registered on the Government Procurement Service e-Sourcing Suite. If you have not yet registered on the eSourcing Suite, this can be done online at https://gpsesourcing.cabinetoffice.gov.uk by following the link ‘Register for GPS eSourcing’. Please note that, to register, you must have a valid DUNS number (as provided by Dun and Bradstreet) for the organisation which you are registering, who will be entering into a contract if invited to do so at the Invitation to Tender stage. Full instructions for registration and use of the system can be found at http://gps.cabinetoffice.gov.uk/i-am-supplier/respond-tender Once you have registered on the eSourcing Suite, you will need to express and interest for the Insert Title This is done by emailing ExpressionOfInterest@gps.gsi.gov.uk. Your email must clearly state: • the name of this procurement Provision of Payroll Requirement and the RM1361 reference number • the name of the registered supplier; and • the name and contact details for the registered individual sending the email. Government Procurement Service will then process this email and assign your organisation to the opportunity. The registered user will receive a notification email to alert them once this has been done. The Invitation to Tender will be issued by close of play on Tuesday 30th April 2013 and therefore suppliers can register on the e-Sourcing Suite between the issue date of this Contracts Finder advert and the deadline date. The deadline date for submission of Requests For information will be Tuesday 14th May 2013 17:00 GMT It is advised however that Potential Providers register as soon as practically possible in order to receive the Invitation to Tender and have a sufficient amount of time to respond. For technical assistance on use of the eSourcing Suite please contact the Helpdesk: Freephone: 0345 010 3503 Email: supplier@gps.gsi.gov.uk