HR System for Big Lottery Fund

HR System for Big Lottery Fund

The Fund wishes to carry out a market testing exercise to help inform its future HR/Payroll related service requirements and procurement decisions.

UK-London: IT services: consulting, software development, Internet and support

2012/S 153-255779

Prior information notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
Contact point(s): Mark Bowkett, Big Lottery Fund, Finance and Corporate Services, HR, Apex House 3 Embassy Drive Edgbaston Birmingham
For the attention of: Mark Bowkett
EC4A 1DE London

Internet address(es):

General address of the contracting authority:

Address of the buyer profile: http://

Further information can be obtained from: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Non Departmental Public Body
I.3)Main activity

General public services
Other: Grant Making Body
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II.B: Object of the contract (Supplies or services)

II.1)Title attributed to the contract by the contracting authority:

HR System (Payroll and recruitment).
II.2)Type of contract and place of delivery or of performance

Service category No 7: Computer and related services
II.3)Information on framework agreement

The notice involves the establishment of a framework agreement: no
II.4)Short description of nature and quantity or value of supplies or services:

The Fund wishes to carry out a market testing exercise to help inform its future HR/Payroll related service requirements and procurement decisions.
The Fund currently has separate contracts for payroll services and HR recruitment services; rather than an integrated solution. The existing arrangements are due to expire in the next 12 months and the Fund wishes to consider the solutions the market may offer in terms of a combined or separate solution and the level of service offered (fully managed, semi-managed etc.). The intention of this PIN is to engage in a market testing exercise in order to ensure that the process being undertaken and the options ultimately developed for any subsequent procurement are properly informed. The Fund is seeking expressions of interest in response to this market testing exercise. Expressions received by 12 noon on 31 August will be considered. Suppliers expressing an interest should review the additional information document available at the following link and complete and return the short questionnaire before 31 August. This document is available to download from
Following receipt of responses, the Fund may invite interested parties to meet with them and discuss their views and/or hold a supplier event.
The PIN does not constitute any commitment by the Fund to undertake a public procurement exercise in the future. Should the Fund decide to carry out a procurement then interested parties will not be prejudiced by any response or failure to respond to this soft market testing and an open and transparent process will be carried out in accordance with the EU Procurement rules at that time; ensuring equal treatment for all.
The Fund is not liable for any costs, expenses or fees incurred by suppliers as a result of their participation in this market testing exercise.
Estimated cost excluding VAT:
Range: between 150 000,00 and 200 000,00 GBP

This contract is divided into lots: no

II.5)Common procurement vocabulary (CPV)


II.6)Scheduled date for start of award procedures
II.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.8)Additional information:

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.2)Conditions for participation
III.2.1)Information about reserved contracts

Section VI: Complementary information

VI.1)Information about European Union funds
VI.2)Additional information:
VI.3)Information on general regulatory framework

VI.4)Date of dispatch of this notice:8.8.2012