HR System Supply Tender – Dacorum Borough Council

HR System Supply Tender – Dacorum Borough Council

Dacorum Borough Council is looking to replace its current bespoke HR system and other associated but disparate systems.

United Kingdom-Hemel Hempstead: Time accounting or human resources software package

2018/S 235-537499

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Dacorum Borough Council
The Forum, The Marlowes
Hemel Hempstead
United Kingdom
Contact person: Procurement
Telephone: +44 1442228346
NUTS code: UKH23
Internet address(es):Main address:

Address of the buyer profile:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


DBC (SF) HR System/Software

Reference number: CPU00427

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Dacorum Borough Council is looking to replace its current bespoke HR system and other associated but disparate systems into one system which will also offer self-service functionality to its employees. The scope of this tender extends to:

— supply of software or hosted service,

— data migration,

— implementation of solution,

— integration/links with council systems,

— maintenance and support,

— training options for future payroll may be required in year 3, 4, or 5.

Further information can be obtained via the tender documents, which can be accessed via the “Supply Hertfordshire portal”.

II.1.5)Estimated total value

Value excluding VAT: 185 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKH23
Main site or place of performance:

Hemel Hempstead.

II.2.4)Description of the procurement:

HR system/software.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40

II.2.6)Estimated value

Value excluding VAT: 185 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 84
This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes
Description of options:

Option to add a payroll module during the duration of the contract.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

List and brief description of selection criteria:

A financial check will be carried out prior to award.

III.1.3)Technical and professional ability

List and brief description of selection criteria:

Minimum criteria as stated in the tender documentation.

Minimum level(s) of standards possibly required:

As stated in the tender documentation.

III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Open procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 21/01/2019
Local time: 12:00
IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 21/01/2019
Local time: 12:01

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

To access tender documents you will need to register at (if not already registered) and then you will be able to download tender documents of the project you are interested in and send enquiries via the correspondence function of the portal. Tenderers must submit tenders via the portal by 12:00 noon 21.1.2019 at the latest. Late tenders will not be accepted.

VI.4)Procedures for review

VI.4.1)Review body

Royal Courts of Justice
The Strand
United Kingdom
Telephone: +44 2079476000Internet address:

VI.4.2)Body responsible for mediation procedures

Centre for Effective Dispute Resolution (CEDR)
70 Fleet Street
United Kingdom
Telephone: +44 2075366000Internet address:

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

The Authority will incorporate a minimum 10 calendar days standstill period starting from the date when the contract award was notified to bidders. Tenderers have a right of appeal within the Public Contract Regulations 2015.

VI.4.4)Service from which information about the review procedure may be obtained

Dacorum Borough Council
Hemel Hempstead
United Kingdom
Telephone: +44 1442228000
E-mail: address:

VI.5)Date of dispatch of this notice: