Hull City Council Media Advertising and Design Framework

The scope of this project is to have in place solutions to manage the design and media advertising requirements of Hull City Council. This will be achieved by dividing into 5 lots.

United Kingdom-Kingston upon Hull: Advertising and marketing services

2015/S 246-446723

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Hull City Council
Guildhall, Alfred Gelder Street
For the attention of: Ruth Carter
HU1 2AA Kingston upon Hull
UNITED KINGDOM
Telephone: +44 1482613074
E-mail: ruth.carter@hullcc.gov.uk

Internet address(es):

General address of the contracting authority: http://www.hullcc.gov.uk

Address of the buyer profile: http://www.yortender.co.uk/procontract

Electronic access to information: http://www.yortender.co.uk/procontract

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk/procontract

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

See Section VI)
HU1 2AA
Hull
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Media Advertising and Design Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Main site or location of works, place of delivery or of performance: UKE11.

NUTS code UKE11

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
maximum number of participants to the framework agreement envisaged: 12

Duration of the framework agreement

Duration in years: 2

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The scope of this project is to have in place solutions to manage the design and media advertising requirements of Hull City Council. This will be achieved by dividing into 5 lots.

II.1.6)Common procurement vocabulary (CPV)

79340000, 79930000, 79950000, 22314000, 39154000, 79416000, 79933000, 79956000, 79341000, 39154100, 79416100, 79341500, 79341400,79416200, 79822500, 79341200, 79961100, 92111200, 92111210, 92111220

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The scope of this project is to have in place solutions to manage the design and media advertising requirements of Hull City Council. This will be achieved by dividing into 5 lots.
Estimated value excluding VAT:
Range: between 3 000 000 and 5 000 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: There is the option to extend for up to a further 2 years.
Provisional timetable for recourse to these options:
in months: 24 (from the award of the contract)

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 24 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Media Advertising

1)Short description

Hull City Council want to appoint a single Media Buying Agency (MBA) to procure its media advertising needs.

2)Common procurement vocabulary (CPV)

79341000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 1 000 000 GBP

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Design Framework

1)Short description

Hull City Council want to award a design framework. This will consist of a maximum of 8 suppliers to undertake the design requirements of the Authority that cannot be fulfilled internally. Further competitions and direct call off’s will be run with the successful suppliers to award specific design work.

2)Common procurement vocabulary (CPV)

79930000, 79822500

3)Quantity or scope

Estimated value excluding VAT:
Range: between 200 000 and 1 000 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Theatres and Halls

1)Short description

Award of a single supplier to manage the press adverts for Theatres and Halls and the design of seasonal brochures.

2)Common procurement vocabulary (CPV)

79340000

3)Quantity or scope

Estimated value excluding VAT:
Range: between 60 000 and 500 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Exhibition Stand Design for Green Port Hull

1)Short description

Award of a single supplier to design and build a number of exhibition stands for Green Port Hull. The requirement will include for modifications and tailoring of the stand (s) to suit the exhibition size and detailed requirements at each of the venues, transportation of the exhibition to, and from, each of the exhibition venues.

2)Common procurement vocabulary (CPV)

39154100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 60 000 and 500 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Marketing and PR Activities for Green Port Hull/Green Port Growth

1)Short description

Award of a single supplier to deliver marketing and PR activities for Green Port Hull and Green Port Growth.

2)Common procurement vocabulary (CPV)

79341000, 79416000, 79416100

3)Quantity or scope

Estimated value excluding VAT:
Range: between 100 000 and 1 000 000 EUR

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

As per the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

As per the tender documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

As per the tender documents.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As per the tender documents.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As per the tender documents.
Minimum level(s) of standards possibly required: As per the tender documents.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As per the tender documents.
Minimum level(s) of standards possibly required:
As per the tender documents.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 16
Objective criteria for choosing the limited number of candidates: A number of technical questions will be asked per lot and the top scoring candidates will be taken through to ITT stage. The minimum number taken through to ITT stage will vary per lot. This is detailed in the tender documents.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: yes
Additional information about electronic auction: The Council reserves the right to seek further competition through an e-Auction process, but may not deem it appropriate in all cases. Tenderers are therefore requested to submit their best offers which may inform, should an e-Auction proceed, the opening bid by that Tenderer.

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

A3CL-AQZBUG

IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2015/S 241-437059 of 11.12.2015

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

2.2.2016 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4 years.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

This tender is being managed electronically. Interested parties will be required to register their company details and request details through the Councils electronic tendering system by visiting: https://www.yortender/procontract

The Contracting Authority is purchasing on behalf of itself and other companies that it controls in accordance with Section 68 of the Local Government and Housing Act 1989 and which are themselves contracting authorities.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

Hull City Council, Monitoring Officer
Guidlhall, Alfred Gelder Street
HU1 2AA Hull
UNITED KINGDOM

Body responsible for mediation procedures

Hull City Council, Monitoring Officer
Guidlhall, Alfred Gelder Street
HU1 2AA Hull
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: Hull City Council will incorporate a standstill period at the point information on the award of the contract is communicated to Tenderers. The notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for the unsuccessful Tenderers to challenge the award decision before the contract is entered into.

VI.4.3)Service from which information about the lodging of appeals may be obtained

Hull City Council, Monitoring Officer
Guidlhall, Alfred Gelder Street
HU1 2AA Hull
UNITED KINGDOM

VI.5)Date of dispatch of this notice:

16.12.2015