Human Capital Management Tender

Human Capital Management Tender

Procurement of a System Integrator and human capital management software solution.

United Kingdom-Worthing: IT services: consulting, software development, Internet and support

2020/S 188-455167

Contract notice – utilities


Legal Basis:

Directive 2014/25/EU

Section I: Contracting entity

I.1)Name and addresses

Official name: Southern Water Services Ltd
Postal address: Southern House
Town: Worthing
Postal code: BN13 3NX
Country: United Kingdom
Telephone: +44 1903264444
Internet address(es):Main address:

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at:
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via:
Tenders or requests to participate must be submitted to the abovementioned address

I.6)Main activity


Section II: Object

II.1)Scope of the procurement


Human Capital Management (HCM) Tender


Reference number: prj_1899

II.1.2)Main CPV code

72000000 IT services: consulting, software development, Internet and support

II.1.3)Type of contract


II.1.4)Short description:

Procurement of a System Integrator and human capital management software solution.


II.1.5)Estimated total value

Value excluding VAT: 2 730 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

48000000 Software package and information systems
48700000 Software package utilities
48900000 Miscellaneous software package and computer systems
72000000 IT services: consulting, software development, Internet and support
72200000 Software programming and consultancy services
72210000 Programming services of packaged software products
72220000 Systems and technical consultancy services
72230000 Custom software development services
72240000 Systems analysis and programming services
72250000 System and support services
72260000 Software-related services

II.2.3)Place of performance


II.2.4)Description of the procurement:


Detailed description

Southern Water will shortly be going to tender to obtain competative proposals from System Integrators (SI) for the provision of Human Capital Management and Payroll (HCM) solution and delivery.

The system Integrator will be invited to provide a proposal on behalf of themselfs and a chosen HCM Software Vendor of their choice. Following a successful process, SWS will look to enter into seperate agreements with both the SI and the Software Vendor.

The Services of the Human Capital Management (HCM) solution will require a System Integrator to assist SWS with the phased delivery of the vision from its project delivery planning and kick-off through all the project delivery stages to support handover.


II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

Initial term of 3 years with an option to extend for up to a period of 3.


II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 3
Maximum number: 5

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information



Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

As described in the procurement documents.


III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

III.1.4)Objective rules and criteria for participation

List and brief description of rules and criteria:

As described in the procurement documents.


III.1.5)Information about reserved contracts

III.1.6)Deposits and guarantees required:

As described in the procurement documents, specifically the commercial principles section.


III.1.7)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.8)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.2)Conditions related to the contract
III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

The successful SI Partner, whether being a single contractor, prime contractor (which may be an existing company or special purpose vehicle) or consortium, will be required to be a singe legal entity.


III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Negotiated procedure with prior call for competition

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

An electronic auction will be used

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/10/2020
Local time: 10:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 11/09/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:


Submission of expression of interest and procurement specific information: This procurement exercise will be conducted on the Bravo Solution e-procurement portal at:


Candidates wishing to be considered for this contract must register their expression of interest and provide additional procurement specific information through the portal as follows:

(i) candidates should register on the BravoSolution e-procurement portal at:

(ii) once registered, candidates must express their interest as follows:

(a) login to the portal;

(b) select

‘View current opportunities and notices’

(c) access the listing related to this contract and view details;

(d) click on Express Interest button;

(iii) once you have expressed interest. please complete the PQQ. You must then publish your reply using the publish button;

(iv) for any support in submitting your expression of interest please contact the eTendering helpdesk at: 0800 368 4850 or


VI.4)Procedures for review

VI.4.1)Review body

Official name: Southern Water Services Ltd
Postal address: Southern House
Town: Worthing
Postal code: BN13 3NX
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: