Human Resources Software Tender

Human Resources Software Tender

Nottinghamshire fire and rescue service (NFRS) currently have an HR system is over 13 years old, with outdated functionality and although significant enhancements have been made to it during it’s life, significant recent legislation, commercial and operational changes render it no longer viable as an ongoing solution.

UK-Arnold: time accounting or human resources software development services

2012/S 208-342339

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Nottinghamshire Fire and Rescue Service
Bestwood Lodge
For the attention of: Richard Henshaw
NG5 8PD Arnold
UNITED KINGDOM
Telephone: +44 1159675936
E-mail: richard.henshaw@notts-fire.gov.uk
Fax: +44 1159675831

Internet address(es):

General address of the contracting authority: https://in-tendhost.co.uk/notts-fire/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law
I.3)Main activity

Public order and safety
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

PRN – 004028 human resources software and implementation services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
Purchase
Main site or location of works, place of delivery or of performance: Nottinghamshire fire and rescue service headquarters.
NUTS code UKF

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

Nottinghamshire fire and rescue service (NFRS) currently have an HR system is over 13 years old, with outdated functionality and although significant enhancements have been made to it during it’s life, significant recent legislation, commercial and operational changes render it no longer viable as an ongoing solution.
There is very little integration with other systems resulting in limited business process automation achievable and manual processes and duplication of records is extensive between HR and other departments. There are also a number of systems that manage rostering, time, attendance and resource availability which NFRS are seeking to replace and integrate with the HR system.
NFRS are seeking expressions of interest from potential suppliers who are capable of providing software functionality to support core HR administration and replace a number of systems that manage rostering. Additionally NFRS are interested in suppliers who can provide functionality to support other areas of HR including but not limited to recruitment, learning & development and performance management (collectively known as talent management), however the primary focus is to find a replacement to the incumbent HR and rostering technologies.
II.1.6)Common procurement vocabulary (CPV)

72212450, 72265000, 72212400, 72200000, 48000000, 72268000, 72212000, 72000000, 48500000, 48400000, 72262000, 72263000, 72260000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

The right to request appropriate guarantees and bonds is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payment terms will be indicated in the contract documents. Tenders are to be priced GBP. Payments will be made in GBP only.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details are contained with the PQQ.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As specified in the contract notice, PQQ, ITT and form of contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Participants will be required to complete a PQQ which will be provided upon request the NFRS e procurement portal https://in-tendhost.co.uk/notts-fire/aspx/Home.

III.2.2)Economic and financial ability
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Please refer to the requirements as stated in the pre-qualification questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the requirements as stated in the pre-qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 6
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PRN – 004028
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 93-153853 of 16.5.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 28.11.2012
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.11.2012 – 16:30
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Nottinghamshire Fire and Rescue Service
Bestwood Lodge
Arnold
UNITED KINGDOM

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum ten calendar day standstill period (or fifteen days when non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The Award Decision Notice will specify the criteria for the award of the contract, the reasons for the decision including the characteristics and relative advantages, the name and score of the successful tenderer and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract. If an appeal regarding the award of a contract has not been successfully resolved, the Public Contract (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or are at risk of breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the Award Decision or may order the on contracting Authority to amend any document and may award damages. If the contract has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the Award (either by Award Decision Notification or Contract Award Notice depending on the circumstances) or otherwise six months.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:25.10.2012