HV Electrical Inspection and Testing Tender

HV Electrical Inspection and Testing Tender

HV Electrical Inspection, Testing, Control, Operation and Maintenance (COMA) of Various 11kv, 6.6kv and 3.3kv sites.

United Kingdom-Warrington: Technical inspection and testing services

2014/S 172-305706

Contract notice – utilities

Services

Directive 2004/17/EC

Section I: Contracting entity

I.1)Name, addresses and contact point(s)

United Utilities Water plc
Haweswater House, Lingley Mere Business Park
For the attention of: Lorraine Elliott, Senior Category Buyer — Network
WA5 3LW Warrington
UNITED KINGDOM
Telephone: +44 1925678015
E-mail: lorraine.elliott@uuplc.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Main activity

Water

I.3)Contract award on behalf of other contracting entities

The contracting entity is purchasing on behalf of other contracting entities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting entity:

HV Electrical Inspection, Testing, Control, Operation and Maintenance (COMA) of Various 11kv, 6.6kv and 3.3kv sites.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North West of England.

NUTS code UKD

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 2

Duration of the framework agreement

Duration in years: 3

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT
Range: between 1 400 000 and 1 600 000 GBP

II.1.5)Short description of the contract or purchase(s):

HV COMA — Scope for OJEU Notice
2.2
Scope of Requirements
This document relates to the provision of HV Electrical Inspection, Testing, Control, Operation and Maintenance (COMA) of Various 11KV, 6.6KV and 3.3KV Sites as outlined in the above referenced OJEU notice.
This Framework Agreement will cover the statutory High Voltage (HV) Electrical Inspection Maintenance and Associated Remedial Repairs as well as (HV) Control, Operation, and Maintenance (COMA) on United Utilities Water and Waste-water treatment sites covering 11kv, 6.6kv and 3.3kv.
The sites will encompass, but not be limited to, treatment works, pumping stations, switchboards, site kiosks and substations within the UU Footprint as shown geographically in Fig 1.0
Fig 1.0 — can be found in Data Room details in Additional Information.
Control — Operation (CO), Maintenance only (MA) and Full Control and Maintenance (COMA).
As part of the successful supplier’s obligations, a service provision covering all (COMA) requirements in terms of Control, Operation and Maintenance is required.
A high level overview of scope requirements encompasses the following:
Control and Operation of HV System
Particulars of the Company’s HV System to be entered onto Supplier’s computer files and be displayed on operational diagrams.
Provision of a unique telephone number that will always be manned by an employee of the Supplier through whom a Control Engineer can be contacted in an emergency.
Supplier’s Substation Nameplates and Danger Notices will be displayed on the Company’s substation(s).
All Operations will be carried out in accordance with defined Safety Rules and Codes of Practice, by prior arrangement with the Company.
Requirements for switching Operations will be undertaken by the Supplier.
All Supplier personnel shall be deemed to be competent in accordance with Regulation 16 of ‘The Electricity Work Regulations 1989′.
Notification to the Company when an item of electrical plant, has failed to operate as it was originally designed to, and advice to the Company of the appropriate steps that need to be taken to ensure that the system continues to be operated in a safe manner.
Inspection and Cleaning of the HV Substation(s) and Equipment.
Inspection and cleaning of the Company’s substation(s) and equipment in accordance with the Codes of Practice.
Provision of a report detailing inspection and cleaning carried out and items that are considered to require attention.
Maintenance of High Voltage System.
Maintenance of the Company’s HV System in accordance with current Codes of Practice.
Painting of the HV System when deemed necessary during the course of this Agreement
Faults Location and Repair of the High Voltage System.
In the event of a loss of supply due to a fault on the High Voltage System:
— Identification of fault; and
— Restoration of supplies where it is safe and practical to do so.
— Location and repair of any fault identified in paragraph 1.4.1 above.
Inspection, Testing and associated Remedial Works
As part of the successful supplier’s obligations, a 5 year programme of maintaining, inspecting and testing of HV assets, followed by identified remedial repairs is required to meet statutory regulations. A high level overview of scope requirements encompasses the following:
— HV inspections and maintenance.
— Identification of all items required to comply with requirements of Agreement and operational standards.
— All activities carried out in the strict abeyance to all the regulations and standards which are relevant to the location of the installation. (The Electricity at Work Regulations 1989 and United Utilities Safe Systems of Work/Policy and Procedures).
— Provision of Inspection/Maintenance Reports to requirements specified by the UU.
— Identification of any remedial work required that may affect safety, presented in a schedule of work coded as per 1 to 4 below.
Code 1 — Requires Urgent attention.
This indicates that potential danger exists and urgent remedial work is required.
Code 2 – Requires Improvement.
This indicates that the installation or HV system is defective and requires improvement to bring it up to current HV System standards.
Code 3 — Requires further investigation.
This indicates that the Contractor has been unable to fully inspect or test the installation.
Code 4 — Does not comply with HV Installation System Standards.
This indicates that items of the installation do not comply with current standards, but do not pose any risk to the end users.
Performance and Standards
Successful suppliers will also be required to demonstrate their ability to deliver, efficient, innovative and commercially advantageous products and services to time-scales that do not impact on the project critical path.
As part of their submission, suppliers should therefore, provide details of their out of hours and emergency processes available to ensure delivery times are met, along with product improvement processes in place.
Specifications
Specifications will be to both UU and latest Industry standards. Please be aware that UU Standards are currently being reviewed to allow for improved competition whilst maintaining quality requirements and these will be detailed within the ITT.
However, for Pre-Qualification purposes successful suppliers should be able to demonstrate that both they and their products fully comply with the following:
Standards
— Water Industry Mechanical and Electrical Specification 3.13
Medium Voltage Electrical Installations (1-22 Kv)
— Water Industry Mechanical and Electrical Specification 3.09
Ring Main Units (1 To 22 Kv)
— Water Industry Mechanical and Electrical Specification 3.10
MV Distribution Switchgear Assemblies (1 to 22 kV)
— Water Industry Mechanical and Electrical Specification 3.11
Distribution and Power Transformers (1 to 22 kV)
Product range of and Proposed Award
The Company are seeking to award a contract to more than one entity (as detailed within this OJEU notice), that can provide the HV COMA requirements. It is anticipated that lots will be awarded in accordance with the packages and/or size ranges included but not limited to the following:
Lot 1 — Full Control and Maintenance of Assets (COMA),
Lot 2 — Control — Operation (CO),
Lot 3 — Maintenance Only ( MO),
Lot 4 — Inspection, Testing and associated remedial works.
Proposed Award
Partial tender bids will be considered in connection with this project. Applicants may also wish to consider the formation of a Consortium or Joint Venture (JV) and in this case a condition of the Pre-Qualification process is that all members shall have Joint and Several Liability. However the Company reserves the right to award to a single entity should it so desire following conclusion of the tender assessment stage.
It is confirmed that variant bids will be permitted by the tendering documentation, provided the core requirements are met in the compliant bid.
2.3
Contractual Periods
The contract shall commence on 19.1.2015 or earlier and where possible, existing contracts have been extended/naturally expire concurrently. It is anticipated that the contract shall be awarded for a 3 year period with a facility to extend the agreement by up to a further 5 years. The Company shall retain the options to extend this agreement in stages up to a maximum of 5 years or grant one extension for 5 years or any multiples of the defined period.
2.4
Preferred Form of Contract
The preferred form of contract will be United Utilities Standard Conditions of Contract for Services. The resulting contract terms will be based on a basket of requirements and a schedule of rates and materials, which takes into account all requirements on a Whole Life Cost basis.

II.1.6)Common procurement vocabulary (CPV)

716300007131410050532000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Information about lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Lot 1 — Full Control and Maintenance of Assets (COMA),
Lot 2 — Control — Operation (CO),
Lot 3 — Maintenance Only ( MO),
Lot 4 — Inspection, Testing and associated remedial works.

II.2.2)Information about options

Options: yes
Description of these options: It is anticipated that the contract shall be awarded for a 3 year period with a facility to extend the agreement by up to a further 5 years. The Company shall retain the options to extend this agreement in stages up to a maximum of 5 years or grant one extension for 5 years or any multiples of the defined period.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

This will be identified in the Pre Qualification Questionnaire.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

To be identified within the Invitation to Tender Document.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions:

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: This will be identified within the Pre Qualification Questionnaire.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: This will be identified within the Pre Qualification Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met: This will be identified within the Pre Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications or in the invitation to tender or to negotiate

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting entity:

PRO 002057

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

6.10.2014 – 10:00
IV.3.5)Language(s) in which tenders or requests to participate may be drawn up
IV.3.6)Minimum time frame during which the tenderer must maintain the tender

IV.3.7)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information:

Interested parties can access the Pre Qualification
Questionnaire and any clarification queries/requests arising during the Pre Qualification process by accessing the link below and using the following details:

http://uukft.uudataroom.com/login.asp

Name: HV COMA
Password: PRO002057
Please note that the user-name and password are case sensitive
To ensure that UU remain open, fair and transparent during this Pre Qualification Process a clarification document will also be hosted on the above link.
The link will act as a platform for UU to respond to all clarifications queries/requests to ensure that all potential Applicants have access to the clarifications and to the subsequent responses.
This Pre Qualification Questionnaire clarification document should be reviewed regularly by Interested Applicants and read in conjunction with the PRO002057 Pre Qualification Questionnaire.
Should you have any concerns please contact either Lorraine Elliott on +44 1925678015.
Interested Applicants must complete and return the PQQ by the closing time and date of 10:00 6.10.2014.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of England and Wales

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: United Utilities Water Plc will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of England and Wales.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

5.9.2014