HV Electrical Inspection and Testing Tender
HV Electrical Inspection, Testing, Control, Operation and Maintenance (COMA) of Various 11kv, 6.6kv and 3.3kv sites.
United Kingdom-Warrington: Technical inspection and testing services
Contract notice – utilities
Section I: Contracting entity
I.1)Name, addresses and contact point(s)
United Utilities Water plc
Haweswater House, Lingley Mere Business Park
For the attention of: Lorraine Elliott, Senior Category Buyer — Network
WA5 3LW Warrington
Telephone: +44 1925678015
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.3)Contract award on behalf of other contracting entities
Section II: Object of the contract
II.1.1)Title attributed to the contract by the contracting entity:
II.1.2)Type of contract and location of works, place of delivery or of performance
Service category No 1: Maintenance and repair services
Main site or location of works, place of delivery or of performance: North West of England.
NUTS code UKD
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
II.1.4)Information on framework agreement
Number of participants to the framework agreement envisaged: 2
Duration of the framework agreement
Duration in years: 3
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT
Range: between 1 400 000 and 1 600 000 GBP
II.1.5)Short description of the contract or purchase(s):
Scope of Requirements
This document relates to the provision of HV Electrical Inspection, Testing, Control, Operation and Maintenance (COMA) of Various 11KV, 6.6KV and 3.3KV Sites as outlined in the above referenced OJEU notice.
This Framework Agreement will cover the statutory High Voltage (HV) Electrical Inspection Maintenance and Associated Remedial Repairs as well as (HV) Control, Operation, and Maintenance (COMA) on United Utilities Water and Waste-water treatment sites covering 11kv, 6.6kv and 3.3kv.
The sites will encompass, but not be limited to, treatment works, pumping stations, switchboards, site kiosks and substations within the UU Footprint as shown geographically in Fig 1.0
Fig 1.0 — can be found in Data Room details in Additional Information.
Control — Operation (CO), Maintenance only (MA) and Full Control and Maintenance (COMA).
As part of the successful supplier’s obligations, a service provision covering all (COMA) requirements in terms of Control, Operation and Maintenance is required.
A high level overview of scope requirements encompasses the following:
Control and Operation of HV System
Particulars of the Company’s HV System to be entered onto Supplier’s computer files and be displayed on operational diagrams.
Provision of a unique telephone number that will always be manned by an employee of the Supplier through whom a Control Engineer can be contacted in an emergency.
Supplier’s Substation Nameplates and Danger Notices will be displayed on the Company’s substation(s).
All Operations will be carried out in accordance with defined Safety Rules and Codes of Practice, by prior arrangement with the Company.
Requirements for switching Operations will be undertaken by the Supplier.
All Supplier personnel shall be deemed to be competent in accordance with Regulation 16 of ‘The Electricity Work Regulations 1989′.
Notification to the Company when an item of electrical plant, has failed to operate as it was originally designed to, and advice to the Company of the appropriate steps that need to be taken to ensure that the system continues to be operated in a safe manner.
Inspection and Cleaning of the HV Substation(s) and Equipment.
Inspection and cleaning of the Company’s substation(s) and equipment in accordance with the Codes of Practice.
Provision of a report detailing inspection and cleaning carried out and items that are considered to require attention.
Maintenance of High Voltage System.
Maintenance of the Company’s HV System in accordance with current Codes of Practice.
Painting of the HV System when deemed necessary during the course of this Agreement
Faults Location and Repair of the High Voltage System.
In the event of a loss of supply due to a fault on the High Voltage System:
— Identification of fault; and
— Restoration of supplies where it is safe and practical to do so.
— Location and repair of any fault identified in paragraph 1.4.1 above.
Inspection, Testing and associated Remedial Works
As part of the successful supplier’s obligations, a 5 year programme of maintaining, inspecting and testing of HV assets, followed by identified remedial repairs is required to meet statutory regulations. A high level overview of scope requirements encompasses the following:
— HV inspections and maintenance.
— Identification of all items required to comply with requirements of Agreement and operational standards.
— All activities carried out in the strict abeyance to all the regulations and standards which are relevant to the location of the installation. (The Electricity at Work Regulations 1989 and United Utilities Safe Systems of Work/Policy and Procedures).
— Provision of Inspection/Maintenance Reports to requirements specified by the UU.
— Identification of any remedial work required that may affect safety, presented in a schedule of work coded as per 1 to 4 below.
Code 1 — Requires Urgent attention.
This indicates that potential danger exists and urgent remedial work is required.
Code 2 – Requires Improvement.
This indicates that the installation or HV system is defective and requires improvement to bring it up to current HV System standards.
Code 3 — Requires further investigation.
This indicates that the Contractor has been unable to fully inspect or test the installation.
Code 4 — Does not comply with HV Installation System Standards.
This indicates that items of the installation do not comply with current standards, but do not pose any risk to the end users.
Performance and Standards
Successful suppliers will also be required to demonstrate their ability to deliver, efficient, innovative and commercially advantageous products and services to time-scales that do not impact on the project critical path.
As part of their submission, suppliers should therefore, provide details of their out of hours and emergency processes available to ensure delivery times are met, along with product improvement processes in place.
Specifications will be to both UU and latest Industry standards. Please be aware that UU Standards are currently being reviewed to allow for improved competition whilst maintaining quality requirements and these will be detailed within the ITT.
However, for Pre-Qualification purposes successful suppliers should be able to demonstrate that both they and their products fully comply with the following:
— Water Industry Mechanical and Electrical Specification 3.13
Medium Voltage Electrical Installations (1-22 Kv)
— Water Industry Mechanical and Electrical Specification 3.09
Ring Main Units (1 To 22 Kv)
— Water Industry Mechanical and Electrical Specification 3.10
MV Distribution Switchgear Assemblies (1 to 22 kV)
— Water Industry Mechanical and Electrical Specification 3.11
Distribution and Power Transformers (1 to 22 kV)
Product range of and Proposed Award
The Company are seeking to award a contract to more than one entity (as detailed within this OJEU notice), that can provide the HV COMA requirements. It is anticipated that lots will be awarded in accordance with the packages and/or size ranges included but not limited to the following:
Lot 1 — Full Control and Maintenance of Assets (COMA),
Lot 2 — Control — Operation (CO),
Lot 3 — Maintenance Only ( MO),
Lot 4 — Inspection, Testing and associated remedial works.
Partial tender bids will be considered in connection with this project. Applicants may also wish to consider the formation of a Consortium or Joint Venture (JV) and in this case a condition of the Pre-Qualification process is that all members shall have Joint and Several Liability. However the Company reserves the right to award to a single entity should it so desire following conclusion of the tender assessment stage.
It is confirmed that variant bids will be permitted by the tendering documentation, provided the core requirements are met in the compliant bid.
The contract shall commence on 19.1.2015 or earlier and where possible, existing contracts have been extended/naturally expire concurrently. It is anticipated that the contract shall be awarded for a 3 year period with a facility to extend the agreement by up to a further 5 years. The Company shall retain the options to extend this agreement in stages up to a maximum of 5 years or grant one extension for 5 years or any multiples of the defined period.
Preferred Form of Contract
The preferred form of contract will be United Utilities Standard Conditions of Contract for Services. The resulting contract terms will be based on a basket of requirements and a schedule of rates and materials, which takes into account all requirements on a Whole Life Cost basis.
II.1.6)Common procurement vocabulary (CPV)
71630000, 71314100, 50532000
II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Information about lots
Tenders may be submitted for one or more lots
II.1.9)Information about variants
II.2.1)Total quantity or scope:
Lot 2 — Control — Operation (CO),
Lot 3 — Maintenance Only ( MO),
Lot 4 — Inspection, Testing and associated remedial works.
II.2.2)Information about options
Description of these options: It is anticipated that the contract shall be awarded for a 3 year period with a facility to extend the agreement by up to a further 5 years. The Company shall retain the options to extend this agreement in stages up to a maximum of 5 years or grant one extension for 5 years or any multiples of the defined period.
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion
Section III: Legal, economic, financial and technical information
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.4)Other particular conditions:
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service
Section IV: Procedure
IV.1.1)Type of procedure
Some candidates have already been selected (if appropriate under certain types of negotiated procedures): no
IV.2.2)Information about electronic auction
IV.3.1)File reference number attributed by the contracting entity:
IV.3.2)Previous publication(s) concerning the same contract
IV.3.3)Conditions for obtaining specifications and additional documents
IV.3.4)Time limit for receipt of tenders or requests to participate
IV.3.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.2)Information about European Union funds
Questionnaire and any clarification queries/requests arising during the Pre Qualification process by accessing the link below and using the following details:
Name: HV COMA
Please note that the user-name and password are case sensitive
To ensure that UU remain open, fair and transparent during this Pre Qualification Process a clarification document will also be hosted on the above link.
The link will act as a platform for UU to respond to all clarifications queries/requests to ensure that all potential Applicants have access to the clarifications and to the subsequent responses.
This Pre Qualification Questionnaire clarification document should be reviewed regularly by Interested Applicants and read in conjunction with the PRO002057 Pre Qualification Questionnaire.
Should you have any concerns please contact either Lorraine Elliott on +44 1925678015.
Interested Applicants must complete and return the PQQ by the closing time and date of 10:00 6.10.2014.
VI.4.1)Body responsible for appeal procedures
High Court of England and Wales
VI.4.2)Lodging of appeals
The Utilities Contracts Regulations (SI 2006 No 6) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court of England and Wales.
VI.5)Date of dispatch of this notice: