Ice Rink Construction Work Belfast

Ice Rink Construction Work Belfast

Dundonald International Ice Bowl – Specialist Ice Contract.

United Kingdom-Belfast: Ice rink construction work

2014/S 097-169133

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Castlereagh Borough Council
Civic Centre, 1 Bradford Court, Upper Galwally
Contact point(s): McAdam Design, 1c Montgomery House, Castlereagh Business Park, 478 Castlereagh Road, BT5 6BQ
For the attention of: Stephen Wright
BT8 6RB Belfast

Internet address(es):

General address of the contracting authority:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Dundonald International Ice Bowl – Specialist Ice Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance



II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Dundonald International Ice Bowl (DIIB) is owned and operated by Castlereagh Borough Council (the Council). The facility has been a popular attraction for over 27 years, attracting approximately 600,000 visitors per year. Facilities at DIIB currently include the only public Olympic size ice rink in Northern Ireland, a tenpin bowling alley and Indiana Land jungle gym.
The Council plans to construct a new standalone leisure facility adjacent to the existing facility at the DIIB site. A full planning application has been submitted for a circa 17,000 sqm leisure complex at DIIB. The new facilities will include the following, together (the New Facilities):
— 60 x 30m ice rink suitable for ice hockey, figure and leisure skating;
— 24 lane ten-pin bowling centre;
— Fitness gym;
— Fitness studio;
— Multi-purpose function rooms/studio/party rooms;
— Restaurant (short order type);
— Café/Social hub space;
— Climbing centre combining artificial climbing walls and ‘clip-n-climb’;
— Health and well-being centre;
— 12 court sports hall; and
— Kids soft play zone.
It is the Council’s intention to shortly commence a procurement process for the identification of a main contractor to construct the New Facilities. Hereafter, the contract for the construction of the New Facilities is referred to as the “Main Contract”.
The purpose of the current procurement exercise is to identify a specialist ice contractor with whom the Council will enter into a contract to provide specialist consultancy support on the integration of the ice rink into the New Facilities and thereafter to supply and install the Olympic size ice rink (the Ice Contract). The Ice Contract will take the form of an NEC Option A contract.
The Ice Contract will require the provision of the following elements:
— Refrigeration system;
— Heat recovery systems;
— Header and ice pad pipework, glycol circuit pipes, insulation, vapour membranes and heat mat; and
— Jet Ice Reverse Osmosis system and water storage.
The successful Tenderer for the Ice Contract may also be required to attend workshops for the Main Contract, prior to the advertisement of the Main Contract in the Official Journal, to provide the Council with design and integration consultancy advice.
Candidates should note that it is currently envisaged that once the Main Contract for the New Facilities has been awarded, the Ice Contract will be novated from the Council to the contractor appointed to carry out the Main Contract (the Main Contractor). The Main Contractor will take responsibility for the management and delivery of all aspects of the New Facilities, including those elements to be delivered under the Ice Contract.
The existing complex at DIIB will remain operational throughout the duration of the Ice Contract and the Main Contract.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Estimated value excluding VAT:
Range: between 800 000 and 1 100 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Council reserves the right to request deposits, guarantees or other forms of security as appropriate. Further details will be provided in the tender documents.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The main financing conditions and payment arrangements will be set out in the tender documents.
Candidates should note that the Ice Contract will be novated from the Council to the contractor appointed to the Main Contract as referred to in section II.1.5. Further information is available in the pre qualification documents.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Requests to participate may be submitted by a single candidate capable of providing all of the disciplines required or a grouping of economic operators (consortia). In the event of a successful consortium bid, the Council may specify that the consortium takes a particular legal form and/or require that a single consortium member takes primary liability or that each member contracts on the basis of joint and several liability irrespective of the legal form adopted.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulations 23 to 25 of the Public Contracts Regulations 2006 and as set out in the pre qualification documents.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Regulation 24 of the Public Contracts Regulations 2006 and as set out in the pre qualification documents.
Minimum level(s) of standards possibly required: As set out in the pre qualification questionnaire.
Candidates should note the Council requires a minimum turnover of GBP 1,000,000 in at least 1 of the last 3 financial years. Candidates should also note that any other sub-contractor either named in the response to the pre qualification questionnaire or who will be responsible for either the ice pad or the refrigeration system must also be able to demonstrate a similar turnover.
Candidates are also required to have in place/evidence that it will obtain insurance to the following levels:
Employer’s liability insurance – GBP 10,000,000.
Public liability insurance – GBP 10,000,000.
Professional indemnity insurance – GBP 5,000,000.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Regulation 25 of the Public Contracts Regulations and as set out in the pre qualification documents.
Minimum level(s) of standards possibly required:
As set out in section 7 of the pre qualification questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure


IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As set out in section 7 of the pre qualification documents.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract


IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

20.6.2014 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Requests to participate must be made by completion and return of the pre qualification questionnaire by the date and time specified in section IV.3.4 and in accordance with the instructions set out in the pre qualification documentation. Pre qualification questionnaires submitted after the deadline may not be considered.
Candidates should supply to the Council a contact name, address and email when submitting a request for documents. Failure to do so may result in the candidate not receiving important information regarding such clarifications and/or permitted amendments, and the Council does not accept any liability in respect of any loss incurred as a result of a failure by candidates to provide a contact email address to the Council.
The Council shall not be responsible for any costs, charges or expenses, irrespective of the outcome of the competition, or if the competition is cancelled or postponed.
All dates and time periods specified in this notice are provisional only and the Council reserves the right to change these.
The Council reserves the right to cancel this procurement at any stage.
All discussion and correspondence shall be deemed strictly subject to contract until the contract is entered into. The contract shall not be binding until it has been signed and dated by duly authorised representatives of both the Council and the successful Tenderer.
The value provided at section II.2.1 is an estimate only.
Candidates should note that variants will only be accepted when agreed in advance with the Council.
Candidates should note that as a result of the ongoing Review of Public Administration in Northern Ireland, the Council will cease to exist in its current form. The name of the successor body, which will come into existence in 2015, will be that as defined under the Review of Public Administration and any subsequent enabling legislation. It is likely that the Main Contract will be assigned to the successor body when it comes into existence.
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court of Justice in Northern Ireland
The Royal Courts of Justice, Chichester Street
BT1 3JF Belfast

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: