ICT Application Rationalisation for Wrexham County Borough Council
Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems.
United Kingdom-Wrexham: Information systems or technology strategic review and planning services
2016/S 176-316020
Contract notice
Services
Directive 2014/24/EU
Section I: Contracting authority
I.1)Name and addresses
Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Contact person: Rachel Glynn-Thomas
Telephone: +44 1978292792
E-mail: rachel.glynn-thomas@wrexham.gov.uk
NUTS code: UKL23
Address of the buyer profile: http://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264
I.3)Communication
I.4)Type of the contracting authority
I.5)Main activity
Section II: Object
II.1.1)Title:
WCBC ICT Application Rationalisation Strategy.
II.1.2)Main CPV code
II.1.3)Type of contract
II.1.4)Short description:
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
II.1.6)Information about lots
II.2.2)Additional CPV code(s)
II.2.3)Place of performance
II.2.4)Description of the procurement:
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
The work will be contracted in into 2 phases:
Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not limited to):
— Assessing the state, risk and technical viability of the council’s current applications portfolio;
— Working with business units to produce metrics on current application cost and value;
— Identifying redundant and non-value adding applications which will free up budget and resources;
— Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and resources.
Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):
— Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure;
— Identifying costs, benefits and associated risks for each application.
Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application’s potential for rationalisation.
II.2.5)Award criteria
II.2.7)Duration of the contract, framework agreement or dynamic purchasing system
II.2.10)Information about variants
II.2.11)Information about options
The work will be contracted in into 2 phases.
Please note the Council reserves the right not to proceed with the 2nd element (Phase 2) with the successful tenderer.
II.2.13)Information about European Union funds
Section III: Legal, economic, financial and technical information
III.1.2)Economic and financial standing
Section IV: Procedure
IV.1.1)Type of procedure
IV.1.8)Information about the Government Procurement Agreement (GPA)
IV.2.2)Time limit for receipt of tenders or requests to participate
IV.2.4)Languages in which tenders or requests to participate may be submitted:
IV.2.7)Conditions for opening of tenders
Section VI: Complementary information
VI.1)Information about recurrence
VI.3)Additional information:
Wrexham County Borough Council currently maintains around 160 software applications which are used by the Council’s business units to support both front and back office services. Applications are mainly supplied by commercial vendors (103) with in-house development accounting for the remaining systems. These are largely hosted in-house, across an estate of 200+ virtual and physical servers.
As part of our ongoing Re-Shaping agenda and ICT Strategy, we are undertaking a programme to rationalise our business applications portfolio to meet future business requirements and deliver budgetary savings. We are now seeking bids from a suitable partner to assist us in the development and implementation of an Application Rationalisation Strategy.
The work will be contracted in into 2 phases:
Phase 1 will produce a high level overview assessing the application portfolio, outcomes from this work will include (but are not limited to):
— Assessing the state, risk and technical viability of the council’s current applications portfolio;
— Working with business units to produce metrics on current application cost and value;
— Identifying redundant and non-value adding applications which will free up budget and resources;
— Identifying applications which duplicate core business functions and can be replaced or consolidated to free up budget and resources.
Phase 2 will produce detailed plans for migrating applications, outcomes from this work will include (but are not limited to):
— Producing a detailed migration plan for each application which will take on any opportunities to move to an off-site/cloud hosted infrastructure;
— Identifying costs, benefits and associated risks for each application.
Note, to inform bidders as to the nature of the application estate, schedule A of the tender pack provides details of the commercial application contracts in use by the Council and gives an internally assessed grading of each Application’s potential for rationalisation.
The reference number for this ITT is itt_57117.
Note: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at:http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=53149
Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:
Please refer to itt_57117.
(WA Ref:53149).
VI.4.1)Review body
Lampbit Street
Wrexham
LL11 1AR
United Kingdom
Telephone: +44 1978292792
VI.5)Date of dispatch of this notice:
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