ICT Cloud Migration Tender

ICT Cloud Migration Tender

Wrexham County Borough Council’s ICT Cloud Migration.

United Kingdom-Wrexham: Software package and information systems

2018/S 082-184285

Contract notice


Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Wrexham County Borough Council
Corporate Procurement, Lampbit Street
LL11 1AR
United Kingdom
Telephone: +44 1978292792
E-mail: rachel.glynn-thomas@wrexham.gov.uk
NUTS code: UKL23
Internet address(es):Main address: www.wrexham.gov.uk

Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0264

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://etenderwales.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://etenderwales.bravosolution.co.uk/web/login.shtml

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

Other activity: ICT

Section II: Object

II.1)Scope of the procurement


Wrexham County Borough Council’s ICT Cloud Migration

Reference number: Proc-17-101

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Wrexham County Borough Council are looking for a partner for their ICT Cloud Migration.

II.1.5)Estimated total value

Value excluding VAT: 300 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKL23

II.2.4)Description of the procurement:

WCBC’s ICT Cloud Migration Tender.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality is 70% and Cost is 30% / Weighting: 70
Price – Weighting: 30
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 24
This contract is subject to renewal: yes
Description of renewals:

The duration of the contract will be dependent on how long the engagement of the process takes.

II.2.9)Information about the limits on the number of candidates to be invited

Maximum number: 5
Objective criteria for choosing the limited number of candidates:

Up to 5.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Quality is 70% and Cost is 30%.

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 25/05/2018
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 04/06/2018

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

Wrexham Council’s ICT and Digital Strategy (2017-2020) outlines the need for the council to capitalise on opportunities to commission key elements of their digital infrastructure in new ways through technologies such as Cloud Solutions, Software as a Service (SaaS) and Infrastructure as a Service (IaaS). As such Wrexham County Borough Council are looking to tender for a partner to deliver our ICT Cloud Migration.

To achieve this a new cloud migration strategy has been drafted which outlines three main strategic objectives for cloud migration:

— to achieve a resilient, flexible, secure and sustainable model for future data and application hosting services,

— to reduce current risks around WCBC capacity and investment to deliver robust data centre provision,

— to establish a new “cloud based” model for future application management and data storage.

The main driver of this commission is to achieve a new cloud based model which achieves these strategic objectives and by so doing reduces the council’s current risks around data centre capacity, skills and likely investment to meet its future application hosting and storage needs.

The supplier should provide services to support the following desired outcomes:

— a comprehensive analysis and understanding of the current environment, and analysis of which on-premise technical resources are best suited for the cloud,

— a comprehensive plan for migration to the cloud that supports cost-effective, secure, and agile ICT management,

— a successful and complete transition of specified applications, solutions, and services to the cloud,

— consolidated and simplified application, service management and monitoring in the cloud to support cost-effective, secure, and agile ICT management,

— successful decommissioning of specified applications, solutions, and services,

— efficient and policy compliant repurposing, decommissioning and disposal, in an environmentally sound manner, of data centre assets,

— the successful cessation of internal data centre operations,

— if required, the supplier should provide technical resources to support the day-to-day operation of the existing data centre environments during the engagement.

This contract will be split into 5 phases with 1 clear contractual break point which is:

— Phase 1: Discovery,

— Phase 2: Design.

Contractual Break Point.

— Phase 3: Migration Planning,

— Phase 4: Migration Execution,

— Phase 5: Decommissioning.

Note: The Authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at https://www.sell2wales.gov.wales/search/search_switch.aspx?ID=81264

Under the terms of this contract the successful supplier(s) will be required to deliver Community Benefits in support of the authority’s economic and social objectives. Accordingly, contract performance conditions may relate in particular to social and environmental considerations. The Community Benefits included in this contract are:


(WA Ref:81264).

VI.4)Procedures for review

VI.4.1)Review body

Wrexham County Borough Council
Corporate Procurement, Lampbit Street
LL11 1AR
United Kingdom
Telephone: +44 1978292792
E-mail: rachel.glynn-thomas@wrexham.gov.uk
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: