ICT Consultancy Services London

ICT Consultancy Services London

The London Borough of Harrow is seeking to establish a framework agreement for ICT consultancy services.

UK-Harrow: IT services: consulting, software development, Internet and support

2012/S 56-091729

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

London Borough of Harrow
Civic Centre, station road
Contact point(s): London Borough of Harrow
For the attention of: John Nyhan
HA1 2XF Harrow
UNITED KINGDOM
Telephone: +44 2084242223
E-mail: John.Nyhan@harrow.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ICT Consultancy Services.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 11: Management consulting services [6] and related services
Main site or location of works, place of delivery or of performance: Civic Centre, Harrow.
NUTS code UKI23

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement
II.1.4)Information on framework agreement

Duration of the framework agreement

Duration in years: 4
Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP

II.1.5)Short description of the contract or purchase(s)

The London Borough of Harrow is seeking to establish a framework agreement for ICT consultancy services. The Council has outsourced its IT development and support to a major public company. The Council has retained a small in-house client team responsible for agreeing strategy and projects and monitoring performance of the implemented solutions. The Council is seeking to procure additional consultancy advice to strenghten its capacity to act as an intelligent client to seek comfort that the solutions proposed by out IT partners are are appropriate for its needs,and, s far as possible, suitable for the future.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72100000, 72600000, 72800000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

ICT consultancy services.
Specific requirements include but are not limited to:
1/ to support the council’s strategic vision and strategies with regards to IT solutions.
2/ Advise on technical solutions generally proposed by others.
3/ As above, but for specific business cases.
4/ advise on robustness of proposals/solutions proposed
5/ Advise on business analysis/needs in relation to IT generally.
6/supply relevant benchmarking information
7/ Advise on IT security and on penetration testing
8/ undertake or advise on suitable companies to carry out such testing
9/ Support UAT testing.
Estimated value excluding VAT:
Range: between 100 000 and 150 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Participants will be advised if this is necessary during the procurement.Guarantees of performance and financial liability may be required if considered appropriate by The London Borough of Harrow.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

One member of any grouping/consorrium of suppliers will be required to accept prime contractorship.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender~:
1. Register your company on the eSourcing portal (this is only required once) – Browse to the eSourcing Portal: https://harrow.bravosolution.co.uk and click the link to register – Accept the terms and conditions and click ‘continue’ – Enter your correct business and user details – Note the username you chose and click ‘Save’ when complete – You will shortly receive an email with your unique password (please keep this secure).

2. Express an Interest in the tender – Login to the portal with the username/password – Click the ‘PQQs / ITTs Open To All Suppliers’ link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) – Click on the relevant PQQ/ ITT to access the content. – Click the ‘Express Interest’ button at the top of the page. – This will move the PQQ /ITT into your ‘My PQQs/ My ITTs’ page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘PQQ/ ITT Details’ box.
3. Responding to the tender – Click ‘My Response’ under ‘PQQ/ ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining) – You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification – Note the deadline for completion, then follow the onscreen instructions to complete the PQQ/ ITT – There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help, or contact the eTendering help desk.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of directive2004/18/EC and regulation 24 of the Public Contracts regulations as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: As set out in PQQ.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of directive2004/18/EC and regulation 25 of the Public Contracts regulations as set out in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
As set out in PQQ.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Open
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 1: and maximum number 5
Objective criteria for choosing the limited number of candidates: The contracting authority intends to appoint between 1 and 5 candidates to the framework following the evaluation of the ITTresponses in accordance with Part 4 of the Public Contracts Regulations 2006.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated no
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

PRO 339
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 27.3.2012 – 12:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2012 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender

until: 30.7.2012
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence
VI.2)Information about European Union funds
VI.3)Additional information

The contracting authority considers that this contract will be suitable for operators that are small or medium enterprises (SME’s). However any selection of economic operators will be solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically adventageous tender. Harrow intends to use an eTendering (ebravo) system in this procurement exercise.
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises(SME’s). However any selection of economic operators will be solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantaageous tender.
The Contracting Authority intends to use an eTendering system in this procurement exercise.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:16.3.2012