ICT Goods and Services Framework

Suitably qualified organisations are invited to participate in a tender for the establishment of an ICT goods and services framework.

United Kingdom-London: Office and computing machinery, equipment and supplies except furniture and software packages

2015/S 241-437031

Contract notice

Supplies

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Oasis Community Learning
The Oasis Centre, 75 Westminster Bridge Road
Contact point(s): Oasis Community Learning
For the attention of: David Cannon
SE1 7HS London
UNITED KINGDOM
E-mail: itprocurement@oasisuk.org
Fax: +44 2079214201

Internet address(es):

General address of the contracting authority: http://www.oasiscommunitylearning.org/

Electronic access to information: https://www.dropbox.com/sh/nlilx1xnhj2hukk/AACt03vWwg0VhSD70r__fPEsa?dl=0

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Housing and community amenities
Recreation, culture and religion
Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Oasis IT Services Limited
The Oasis Centre, 75 Westminster Bridge Road
SE17HS London
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Establishing a Framework for the provision of ICT Goods and Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Supplies
A combination of these
Main site or location of works, place of delivery or of performance: England, UK.
NUTS code UK,BE

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 25

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 000 000 and 5 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

Suitably qualified organisations are invited to participate in a tender for the establishment of an ICT goods and services framework. These are to be installed in both new and existing facilities, such as schools, Academies and other community or public service projects.
Applicants wishing to be involved in this opportunity, and who meet the stated mandatory criteria, should make their interest known to the contact details provided for participation in the Pre-Qualification exercise.

II.1.6)Common procurement vocabulary (CPV)

30000000, 48000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: yes
Tenders may be submitted for one or more lots

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

II.2.3)Information about renewals

II.3)Duration of the contract or time limit for completion

Duration in months: 48 (from the award of the contract)

Information about lots

Lot No: 1 Lot title: Client Devices

1)Short description

Laptops, docking stations, trolleys, desktops and peripherals, hardware and software.

2)Common procurement vocabulary (CPV)

30000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 2 Lot title: Server and storage devices

1)Short description

Server and storage hardware and software.

2)Common procurement vocabulary (CPV)

30000000, 48000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 3 Lot title: Data cabling and passive network infrastructure

1)Short description

Active equipment including cabling and software (where applicable).

2)Common procurement vocabulary (CPV)

30000000, 48000000, 32421000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 4 Lot title: Other network devices

1)Short description

Wireless Access Points and controllers, hardware and software, plus installation.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 32420000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 5 Lot title: Wireless

1)Short description

Telephony solutions, handsets, installation, support and training.

2)Common procurement vocabulary (CPV)

30000000, 48000000, 64212400

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 6 Lot title: Telephony

1)Short description

Cashless catering solutions, hardware, software and installation.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 32550000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 7 Lot title: Library solutions

1)Short description

Printing devices, hardware and software.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 48161000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 8 Lot title: Audio Visual solutions

1)Short description

Library solutions, hardware and software, plus installation.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 32321200

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 9 Lot title: WAN connectivity

1)Short description

MIS solutions, hardware and software, plus installation.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 72720000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 10 Lot title: Cashless catering solutions

1)Short description

Digital signage and IPTV solutions, hardware and software, plus installation.

2)Common procurement vocabulary (CPV)

48000000, 30000000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Lot No: 11 Lot title: Professional services

1)Short description

WAN solutions, hardware, plus installation and support.

2)Common procurement vocabulary (CPV)

48000000, 30000000, 72590000

3)Quantity or scope

4)Indication about different date for duration of contract or starting/completion

5)Additional information about lots

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The following minimum standards are required for each Work Package — Oasis reserve the right to exclude organisations who do not demonstrate that they meet these standards.
For Work Package 1 (Client devices):
— The ability to deliver the stated goods and services across all areas of the UK.
For Work Package 2 (Servers and storage):
— Organisations must be certified resellers of, at a minimum, HP solutions.
For Work Package 3 (Data cabling and passive network):
— Organisations must provide all services in-house with no subcontracting.
For Work Package 4 (Wireless):
— Organisations must be certified resellers of Cisco Meraki along with, at a minimum, 1 of Cisco (other) or Meru or Aerohive solutions.
For Work Package 9 (WAN connectivity):
— Organisations must have been trading under their current company registration for at least 5 years.
For Work Package 10 (Cashless Catering):
— Organisations must have been trading under their current company registration for at least 3 years.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Organisations will be evaluated by their total turnover (i.e. not restricted to the solutions in just 1 or more work packages detailed here) in the previous year where financial accounts are available. If the organisation forms part of a wider group of companies, it should be made clear which figures relate to the organisation proposing to enter into contractual relations and which relate to the wider group.
Minimum level(s) of standards possibly required: For Work Package 1 (Client Devices):
— Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
For Work Package 2 (Servers and storage):
— Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.
For Work Package 3 (Data cabling and passive network):
— Minimum turnover during the previously reported 12 month period of 500 000 GBP.
For Work Package 4 (Wireless):
— Minimum turnover during the previously reported 12 month period of 500 000 GBP.
For Work Package 5 (Telephony):
— Minimum turnover during the previously reported 12 month period of 1 000 000 GBP.
For Work Package 8 (Audio Visual):
— Minimum turnover during the previously reported 12 month period of 500 000 GBP.
For Work Package 9 (WAN connectivity):
— Minimum turnover during the previously reported 12 month period of 25 000 000 GBP.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

OCL/IT/Framework002

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.12.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.12.2015 – 17:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

Please Note: Other Contracting Bodies, over and above those already specified in Section I: will be defined by a list of UK-based organisations within the main areas activity identified in Section I: that have been approved by Oasis Charitable Trust and displayed on the regularly maintained and updated Oasis ICT Goods and Services Framework website (address to be confirmed before Framework commencement.)
PQQ exercise will be entered into.
Please Note: Bidders Open Day is scheduled for the 5.1.2016 in central London. Please use the provided contact details if you are interested in attending or visit the Oasis website or look out for one of the other various marketing communications.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

9.12.2015