ICT Managed Service – Edinburgh

ICT Managed Service – Edinburgh

ICT managed service for the Lothian Pension Fund.

United Kingdom-Edinburgh: Information systems or technology strategic review and planning services

2020/S 024-055333

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: The City of Edinburgh Council, acting as the Administering Authority of the Lothian Pension Fund
Postal address: Waverley Court, 4 East Market Street
Town: Edinburgh
NUTS code: UKM75
Postal code: EH8 8BG
Country: United Kingdom
E-mail: ben.fulton@edinburgh.gov.uk
Telephone: +44 1315296432
I.2)Information about joint procurement


Access to the procurement documents is restricted. Further information can be obtained at: https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.publiccontractsscotland.gov.uk

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement


Lothian Pension Fund ICT Managed Service

Reference number: CT0658

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Provision of ICT managed service for the Lothian Pension fund.

II.1.5)Estimated total value

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKM75

II.2.4)Description of the procurement:

Lothian Pension Fund (‘LPF’) is the organisation responsible for administering the Local Government Pension Scheme in the Lothian area. The organisation currently comprises of 69 employees and manages a multi-employer scheme with more than 8 000 000 000 GBP assets as at 30.6.2019 with 84 000 members.

To meet LPF’s service plan objectives, including increasing resilience, complying with Financial Conduct Authority (‘FCA’) standards for systems and controls, and adopting new technologies for its users and members, a solution from a new managed service provider (‘MSP’) is being sought.

This service will include Transition from the existing MSP, service design, operational services, support services, professional services and contract management services.

Further information can be found in the document CT0568 specification.

II.2.5)Award criteria

Criteria below
Quality criterion – Name: Quality / Weighting: 60
Price – Weighting: 40
II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

It is the intention of Lothian Pension Fund that any contract resulting from this ITT will commence in autumn 2020 for a period of 5 years with the option to extend for up to a further 24 months undertaken at the sole discretion of Lothian Pension Fund.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 7
Objective criteria for choosing the limited number of candidates:

Based on the evaluation panel’s assessment of the ESPD response the 7 highest scoring suitable tenderers will be shortlisted for invitation to tender.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation
III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

List and brief description of selection criteria:

Tenderers are required to have a minimum ‘general’ annual turnover of 500 000 GBP for the last 2 financial years. Where a tenderer does not have an annual turnover of this value, Lothian Pension Fund may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.

Tenderers are required to hold, or commit to obtaining prior to the commencement of any subsequently awarded contract.

The formula for calculating a tenderer’s current ratio is current assets divided by current liabilities. The acceptable range for each financial ratio is greater than 1.15. Where a tenderer’s current ratio is less than the acceptable value, Lothian Pension Fund may exclude the tenderer from the competition or may apply discretion seeking supporting evidence to determine the tenderer’s suitability to proceed in the competition.

Minimum level(s) of standards possibly required:

General annual turnover 500 000 GBP

Employers (compulsory) liability insurance: 5 000 000 GBP

Product liability insurance: 5 000 000 GBP

Professional indemnity: 5 000 000 GBP

Current ratio for current year: 1,15

Current ratio for prior year: 1,15

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated

IV.1.5)Information about negotiation

The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

Notice number in the OJ S: 2019/S 228-559528

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 06/03/2020
Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 30/04/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used

VI.3)Additional information:

Note: to register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=612753.

The buyer has indicated that it will accept electronic responses to this notice via the postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

(SC Ref:612753)

Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=612753

VI.4)Procedures for review

VI.4.1)Review body

Official name: Sheriff Court
Postal address: Sherriff Court House, 27 Chambers Street
Town: Edinburgh
Postal code: EH1 1LB
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: