ICT Managed Service for Schools in Bedfordshire

ICT Managed Service for Schools in Bedfordshire

The Trust requires a full suite of managed services for its Academies.

United Kingdom-Shefford: Technical computer support services

2018/S 248-573552

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Bedfordshire Schools Trust
BEST House, Shefford Road, Clifton
SG17 5QS
United Kingdom
Contact person: Mr Craig Smith
Telephone: +44 1462413511
E-mail: csmith@bestacademies.org.uk
NUTS code: UKH24
Internet address(es):Main address: www.bestacademies.org.uk

I.2)Information about joint procurement

The contract is awarded by a central purchasing body


Access to the procurement documents is restricted. Further information can be obtained at: www.bestacademies.org.uk/ICTprocurement
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Bedfordshire Schools Trust – ICT Managed Service

II.1.2)Main CPV code

72611000 – JA01 – JA02 – JA03 – JA13 – JA14 – JA19 – JA20 – JA24 – FA01

II.1.3)Type of contract


II.1.4)Short description:

The BEST encompasses 3 Secondary Academies, 4 Primary Academies and separate Nursery Provision. The Trust is growing and over the lifetime of the contract is expected to grow to 15 Academies. The Trust has a history of outsourcing its ICT services and now wishes to continue this model by letting a contract for an ICT Managed Service across both its existing estate and to include provision of any future Academies that join the Trust for a maximum 5-year period.

II.1.5)Estimated total value

Value excluding VAT: 5 000 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)

72411000 – DA06 – DA07

II.2.3)Place of performance

NUTS code: UKH2
Main site or place of performance:

The locations which will receive the managed service will be the Academies that form part of the Trust and its central office

II.2.4)Description of the procurement:

The Trust requires a full suite of managed services for its Academies. This includes but is not limited to: Onsite staffing in each Academy based on 40 weeks per year, remote support, service management, service desk, additional hours in the holidays as necessary, remote updates and patching as necessary. Training and consultancy services – especially for new builds. Supply of equipment and software based on an agreed value for money model. A broadband service and associated filtering and security. The funding for Pixbrook Schools is from the EFSA and ring fenced for that project.

The service may require TUPE from the existing supplier

The service is for a maximum of 5 years

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 5 000 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The Contract will have a length of 3 years but with an extension period of 2 years. The extension will be granted subject to achievement of performance criteria which will be agreed during initial contract negotiations

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

It is envisaged that the PQQ process will reduce the bidders to the 5 who will received the ITT. The criteria for selection of the 5 bidders to receive the ITT is detailed in the PQQ documentation but centre around a financial heath check and ability to deliver an ICT Managed Service in an educational environment.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

There are no specific requirements in terms of Professional or Trade body recognition.

It is preferred that ISO9001 is held

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 15/02/2019
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 01/03/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:


IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Bedfordshire Schools Trust
BEST House, Shefford Road, Clifton
DG17 5QS
United Kingdom
VI.4.2)Body responsible for mediation procedures
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: