ICT Managed Services Tender Birmingham

ICT Managed Services Tender Birmingham

To undertake the ICT managed service in accordance with good practice so as to provide a high service standard.

United Kingdom-Birmingham: Computer-related services

2020/S 052-124955

Contract notice


Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Create Partnership Trust
Postal address: Cambrai Court, 1231 Stratford Road, Hall Green
Town: Birmingham
NUTS code: UKG31
Postal code: B28 9AA
Country: United Kingdom
Contact person: Lorraine Ashover
E-mail: tenders@minervapcs.com
Telephone: +44 1256467107

Internet address(es):Main address: http://createpartnershiptrust.org.uk/

I.2)Information about joint procurement


The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Education institute

I.5)Main activity


Section II: Object

II.1)Scope of the procurement


Create Partnership Trust — ICT Managed Services

Reference number: MPN-10146

II.1.2)Main CPV code


II.1.3)Type of contract


II.1.4)Short description:

Create Partnership Trust requires a contractor to undertake the ICT managed service in accordance with good practice so as to provide a high service standard throughout the Trust schools for the benefit of school staff and pupils, the local community and any visitors to the site. Service provision to include on-site staff and remote helpdesk support. Complete information regarding the service requirement of the Trust can be found in the statement of requirements within the tender documentation. All four Trust schools are primary and are located in Birmingham. The Trust presently outsources the service and TUPE will apply.

II.1.5)Estimated total value

Value excluding VAT: 430 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2.2)Additional CPV code(s)


II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

Please refer to the get information about schools website for details of the HQ and school addresses https://www.get-information-schools.service.gov.uk/Groups/Group/Details/16326#details

II.2.4)Description of the procurement:

Create Partnership Trust are currently out to tender for the provision of an ICT managed service provision. The contract is being offered for 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 January 2021. The Trust requires a contractor to undertake the ICT Managed Service in accordance with good practice to provide a high service standard. The requirements are:

• the management of ICT infrastructure including server hardware and software;

• the provision of support and maintenance services;

• the provision of change management services including installations, moves, additions, deletions;

• the provision of strategic development, consultancy support and other professional services;

• contract and service management TUPE is expected to apply, details of which can be found in the tender documentation.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 430 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of five suppliers will be taken forward to the invitation to tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the invitation to tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the invitation to tender stage.

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure


IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 17/04/2020
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 18/05/2020

IV.2.4)Languages in which tenders or requests to participate may be submitted:

IV.2.6)Minimum time frame during which the tenderer must maintain the tender
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about electronic workflows

VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.

VI.4)Procedures for review

VI.4.1)Review body

Official name: Please refer to Section V1.4.3
Town: Please refer to Section V1.4.3
Country: United Kingdom
VI.4.2)Body responsible for mediation procedures

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Create Partnership Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice: