ICT Managed Services Tender – Hartlepool

ICT Managed Services Tender – Hartlepool

Ad Astra Academy Trust is currently out to tender for the provision of a full ICT managed service.

United Kingdom-Hartlepool: Computer-related services

2020/S 249-622759

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Ad Astra Academy Trust
Postal address: Hub Two, The Innovation Centre, Venture Court, Queens Meadow Business Park
Town: Hartlepool
NUTS code: UKC11 Hartlepool and Stockton-on-Tees
Postal code: TS25 5TG
Country: United Kingdom
Contact person: Lorraine Ashover
E-mail: tenders@minervapcs.com
Telephone: +44 1256467107
Internet address(es):
Main address: http://www.adastraacademytrust.com/

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Other type: Education institute

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Ad Astra Academy Trust — ICT Managed Services

 

Reference number: MPN-10176

II.1.2)Main CPV code

72500000 Computer-related services

II.1.3)Type of contract

Services

II.1.4)Short description:

Ad Astra Academy Trust requires a contractor to undertake the ICT managed service in accordance with good practice so as to provide a high service standard throughout the Trust schools for the benefit of school staff and pupils, the local community and any visitors to the site. Service provision to include on-site and remote Helpdesk support. Complete information regarding the Service requirement of the Trust can be found in the statement of requirements within the tender documentation. TUPE does not apply to this contract.

 

II.1.5)Estimated total value

Value excluding VAT: 275 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description

II.2.2)Additional CPV code(s)

72500000 Computer-related services
72600000 Computer support and consultancy services
72590000 Computer-related professional services

II.2.3)Place of performance

NUTS code: UKC11 Hartlepool and Stockton-on-Tees
Main site or place of performance:

Please see following link for details of all Ad Astra Academy Trust sites including the Trust Central Office. http://www.adastraacademytrust.com/academy-partnerships/

 

II.2.4)Description of the procurement:

Ad Astra Academy Trust is currently out to tender for the provision of a full ICT managed service. The contract is being offered for 3 years with the option to extend for a further two periods of 12 months. The contract commencement date is 1 June 2021. The School requires a Contractor to undertake the ICT managed service in accordance with good practice so as to provide a high service standard throughout the schools for the benefit of school staff and pupils, the local community and any visitors to the site. Complete information regarding the service requirement at the Trust schools can be found in the statement of requirements document accompanying the tender pack. The contractor will be responsible for the provision of skilled ICT personnel to provide an efficient, timely and proactive ICT managed service.

 

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 275 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 60
This contract is subject to renewal: yes
Description of renewals:

The contract will be awarded for an initial period of 3 years with two possible extensions of 12 months meaning a maximum contract length of 5 years.

 

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:

A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.

 

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

 

 

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

 

 

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Restricted procedure
IV.1.3)Information about a framework agreement or a dynamic purchasing system

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes
IV.2)Administrative information

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 22/01/2021
Local time: 17:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/02/2021

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.3)Additional information:

This is a best estimate of the date, time and location based on what is known at the time of despatch of this notice.

 

VI.4)Procedures for review

VI.4.1)Review body

Official name: Please refer to Section V1.4.3
Town: Please refer to Section V1.4.3
Country: United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

Ad Astra Academy Trust will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

 

VI.5)Date of dispatch of this notice:

17/12/2020