ICT Managed Services Tender

The Dearne ALC is looking to source an IT managed services partner whom shall be able to support the strategic ambitions of the School.

United Kingdom-Rotherham: Computer-related management services

2015/S 102-185926

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The Dearne ALC
Goldthorpe Road, Goldthorpe
Contact point(s): Schools Buying Club, Technology House, 151 Silbury Boulevard, Milton Keynes, MK9 1LH
For the attention of: James Alger
S63 9EW Rotherham
UNITED KINGDOM
Telephone: +44 1908545735
E-mail: james.alger@schoolsbuyingclub.com

Internet address(es):

General address of the contracting authority: http://www.dearnealc.co.uk/

Address of the buyer profile: https://in-tendhost.co.uk/thebuyingclub/aspx/Home

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Body governed by public law

I.3)Main activity

Education

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

CBC-JA-10013 — Dearne ALC — ICT Managed Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKE31

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Dearne ALC is a vibrant, forward-thinking learning community, proud of its students and unique identity. The School are committed to improving the qualifications and life chances for all students so as to help regenerate the local area.

The Dearne ALC moved into a brand new building in January 2011 and are still maximising the benefits this offers. Many of its students live in areas measured to have the highest levels of social deprivation nationally and its priority remains to provide for them the very best 21^st Century learning environment. The School are re-focusing their specialism so as to deliver high aspiration business, enterprise and employability ambitions. This goal is based on providing excellence and innovation in learning, secured and supported by well-resourced computer technologies.

The Dearne ALC is looking to source an IT managed services partner whom shall be able to support the strategic ambitions of the School.
The School wish to tender for the provision of an outsourced IT management service that will continue to support the school’s current day-to-day IT support requirements and infrastructure. As well as this, the supplier shall also provide expert advice and facilitation to support the School’s desire to enhance the service offering of the IT function to students, teaching and support staff, whilst supporting the changing demands of schooling and education provision.

II.1.6)Common procurement vocabulary (CPV)

72510000, 72700000, 72540000, 72590000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The School wish to tender for the provision of an outsourced IT management service that will continue to support the school’s current day-to-day IT support requirements and infrastructure. As well as this, the supplier shall also provide expert advice and facilitation to support the School’s desire to enhance the service offering of the IT function to students, teaching and support staff, whilst supporting the changing demands of schooling and education provision.
The Dearne ALC intends to let a Contract with a core duration of 3 years. At the conclusion of this core period there shall be the option of extension by a further 2 years, at yearly intervals.
Estimated value excluding VAT:
Range: between 500 000 and 750 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: The Dearne ALC intends to let a Contract with a core duration of 3 years. At the conclusion of this core period there shall be the option of extension by a further 2 years, at yearly intervals.

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Full details of the objective criteria are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.
Minimum level(s) of standards possibly required: Full details of the objective criteria are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 6
Objective criteria for choosing the limited number of candidates: Full details of the objective criteria are detailed in the Pre-Qualification Questionnaire, which must be sought and returned by the closing deadline.

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CBC-JA-10013

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 25.6.2015
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

25.6.2015

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

To receive information about this tender, including any amendments and/or clarifications and to request any clarifications and/or to respond to this tender, you must register your interest to this tender on the following site: https://in-tendhost.co.uk/thebuyingclub/aspx/Home Following an expression of interest on www.in-tendhost.co.uk, the PQQ will be available to access on https://intendhost.co.uk/thebuyingclub/aspx/Home The PQQ must be returned in accordance with the instructions set out in the PQQ, by the time and date indicated. The Contracting Authority does not bind itself to accept the lowest or any offer and reserves the right to accept an offer in either whole or in part. The Contracting Authority is not responsible for any costs incurred by bidders in relation to the participation in this process.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Dearne ALC will incorporate a standstill period at the point at which information on the award of the Contract is communicated to all tenderers. The notification will provide full information on the award decision. The standstill period, which will be for the minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the Contract is entered into. The Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed, or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

26.5.2015