ICT Partner

ICT Partner

North East Lincolnshire Council is seeking an ICT Transformation Support Partner to assist its in-house teams in the delivery of ICT Strategic Design and Governance transformation projects.

UK-Grimsby: IT services: consulting, software development, Internet and support

2013/S 064-107797

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

North East Lincolnshire Borough Council
Municipal Offices, Town Hall Square
Contact point(s): https://www.yortender.co.uk/ (YORE-962EJU)
For the attention of: Lin Sadler
DN31 1HU Grimsby
UNITED KINGDOM
E-mail: lin.sadler@nelincs.gov.uk

Internet address(es):

General address of the contracting authority: www.nelincs.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
Public order and safety
Environment
Economic and financial affairs
Health
Housing and community amenities
Social protection
Recreation, culture and religion
Education
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

ICT Transformation Support Partner.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
NUTS code UKE13

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

North East Lincolnshire Council is seeking an ICT Transformation Support Partner to assist its in-house teams in the delivery of ICT Strategic Design and Governance transformation projects.
In recent months, ICT has taken the first steps in an ambitious project to become a strategic enabler and facilitator for the Council by developing a new ICT Strategy (ICT Strategic Definition) to enable the implementation of a series of business cases; collectively providing the step change needed to guide the technology evolution of the Council for the future.
The Council proposes to adopt a Strategic Design and Governance approach to further the development of ICT and to assist the Council to achieve its objectives. The ICT Strategic Definition and the Strategic Design and Governance together provide the foundation for the future delivery of IT across the Council.
Fundamentally, the Strategic Design and Governance will give the Council good technology governance and a framework for making the right strategic decisions going forward.
The ICT Transformation Support Partner will provide technical consultancy and business advice, identify the most appropriate solutions, and provide project assurance. It is expected that the ICT Transformation Partner will bring expertise and knowledge to help shape internal strategy and recommend “best in class” solutions.
The ICT Transformation Support Partner must be able to provide support for the full duration of the project in an advisory capacity (Phase 1 Analysis and Strategy, and Phase 2 Delivery). This will preclude the ICT Transformation Support Partner from participation in the supply of any technology and tools in Phase 2 Delivery to avoid a conflict of interest i.e. avoid a situation where the ICT Transformation Support Partner is developing solutions (and has a potential vested interest in a particular technology), and subsequently bidding in a competitive procurement exercise.
II.1.6)Common procurement vocabulary (CPV)

72000000, 72222000, 72222100, 72222200, 72223000, 72222300, 72224000, 72246000, 72266000, 72600000

II.1.7)Information about Government Procurement Agreement (GPA)
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

North East Lincolnshire Council is seeking an ICT Delivery Partner to assist its in-house teams in the delivery of ICT Strategic Design and Governance approach (Design Framework) transformation projects.
In recent months, ICT has taken the first steps in an ambitious project to become a strategic enabler and facilitator for the Council by developing a new ICT Strategy (ICT Strategic Definition) to enable the implementation of a series of business cases; collectively providing the step change needed to guide the technology evolution of the Council for the future.
The Council has previously adopted a system driven approach to IT development. The Council tends to have incomplete and fragmented information and intelligence. It also has limited transactional web capability.
The Council’s new approach is to start from ‘what we want to achieve as an organisation’ and not ‘what systems we need to buy’.
The Council proposes to adopt a Strategic Design and Governance approach to further the development of ICT and to assist the Council to achieve its objectives. The ICT Strategic Definition and the Strategic Design and Governance project will together provide the foundation for the future delivery of IT across the Council.
Fundamentally, the Strategic Design and Governance project will give the Council good technology governance and a framework for making the right strategic decisions going forward. The Council will establish principles and standards for how new technologies should fit into the overall ICT estate and put in place directions for projects and procurements that ensure alignment between the various initiatives that will be implemented.
This will include massively improving the value the council can extract from its information and documents. Using fewer, better systems and having these become available for agile, mobile, and flexible working. Causing less disruption when implementing new requirements and doing so faster. Improving compliance and making it seamless, and enabling council wide co-ordination and information sharing both in terms of day to day operations and strategic resource planning.
This will be done through a series of six projects:
— Infrastructure and Delivery Models (DF1);
— ICT Governance (DF2);
— Customer Focused ICT (DF3);
— Intelligent Information (DF4);
— Value from Documents (DF5);
— Mobile and Remote Solutions (DF6).
Projects DF1 and DF2 are internal facing and will be viewed as a whole, with a series of individual milestones determined within the project.
There will be two phases for DF3 – DF6
— Phase 1 Analysis and Strategy,
— Phase 2 Delivery.
In Phase 1 Analysis and Strategy it is expected that the ICT Transformation Support Partner will bring expertise and knowledge to help shape internal discussions and recommend “best in class” solutions.
Phase 2 Delivery may include other procurement activities for technology, tools and solutions. This may include consultancy etc specific to the tool selected, not delivered via the ICT Transformation Support Partner. It is expected that the ICT Delivery Partner will continue to be engaged throughout the Delivery phase however, to co-ordinate and provide strategic guidance, cohesion and co-ordination across the activities and projects overall. The procurement of technology will be undertaken separately.
The approach involves engaging a single ICT Transformation Support Partner to work across all projects with involvement for the full duration of both phases.
The ICT Transformation Support Partner must be able to provide support for the full duration of the project (both phases) in an advisory capacity. This will preclude the ICT Transformation Support Partner from participation in the supply of any technology and tools to avoid a conflict of interests i.e. avoid a situation where the ICT Transformation Support Partner is developing solutions (and has a potential vested interest in a particular technology), and subsequently bidding in a competitive procurement exercise.
It is anticipated that the contract will be in place for a maximum 36 months (initial term 12 months with options for two times 12 month extensions).
The council does not offer any guarantee of volumes of work to be carried out under the contract.
Estimated value excluding VAT:
Range: between 250 000,00 and 400 000,00 EUR
II.2.2)Information about options

Options: yes
Description of these options: Contract is initially for 12 months with option to extend for 2 additional 12 month periods (maximum 36 months)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Warranties, bonds, parent company guarantess may be required. Details will be set out in the tender documents.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Services will generally be funded through public funds and grants, payment conditions will be set out in the tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and Several Liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Refer to documentation available, see details in Contact Point.
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Refer to documentation available, see details in Contact Point.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
Refer to documentation available, see details in Contact Point.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5
Objective criteria for choosing the limited number of candidates: As stated in the pre-qualification questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
IV.3.4)Time limit for receipt of tenders or requests to participate

30.4.2013 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds
VI.3)Additional information
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:28.3.2013

Requirement: ICT Partner