ICT Procurement for Joseph Chamberlain 6th Form College

ICT Procurement for Joseph Chamberlain 6th Form College

The College has now decided that it wishes to fully outsource the ICT.

United Kingdom-Birmingham: Technical computer support services

2019/S 208-507736

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

Official name: Joseph Chamberlain 6th Form College
Postal address: 1 Belgrave Road, Highgate
Town: Birmingham
NUTS code: UKG31
Postal code: B129FF
Country: United Kingdom
Contact person: Mr Patrick O’Donohue
E-mail: podonohue@jcc.ac.uk
Telephone: +44 1214462200
Internet address(es):Main address: www.jcc.ac.uk

I.2)Information about joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.jcc.ac.uk/about-jcc/it-tenders/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be submitted electronically via: https://www.jcc.ac.uk/about-jcc/it-tenders/
Tenders or requests to participate must be submitted to the abovementioned address

I.4)Type of the contracting authority

Body governed by public law

I.5)Main activity

Education

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Joseph Chamberlain 6th Form College — ICT Procurement

II.1.2)Main CPV code

72611000 – JA01 – JA02 – JA03 – JA04 – JA05 – JA08 – JA10 – JA12 – JA13 – JA14 – JA18 – JA19 – JA20 – JA23 – JA11

II.1.3)Type of contract

Services

II.1.4)Short description:

The College provides 6th form and adult education to circa 3 100 students. The College is based in a modern building that is approximately 11 years old. Historically the ICT has been facilitated by an ‘in house’ ICT team. Six months ago the college decided to outsource elements of the ICT support and a contract for 12 months was let to provide escalated support. The College has now decided that it wishes to fully outsource the ICT, including TUPE of staff and full management, supply, support and installation of equipment. This will be for a maximum period of 5 years with a review at 3 years.

The new service will have a start date of 1.9.2020

II.1.5)Estimated total value

Value excluding VAT: 3 500 000.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no
II.2)Description
II.2.1)Title:
II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKG31
Main site or place of performance:

The College at 1 Belgrave Road, B129FF and any other locations that the college might integrate into the estate during the contract period and venues in the local community.

II.2.4)Description of the procurement:

The procurement will be structured to focus on the college needs for ICT to support teaching, learning and management in both a cost effective and innovative way. The proposed evolution of the service over the 5 years will also be important so that the college ICT Service can support new technologies and methods of working into the future.

II.2.5)Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6)Estimated value

Value excluding VAT: 3 500 000.00 GBP

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Start: 01/09/2020
End: 31/08/2025
This contract is subject to renewal: no

II.2.9)Information about the limits on the number of candidates to be invited

Envisaged minimum number: 12
Objective criteria for choosing the limited number of candidates:

The selection criteria are in the documentation. The College intends to take as many suppliers as it can through to ITT stage subject to bidders fulfilling the (PQQ/SQ) questions/criteria

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: no
II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no
II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

It is expected that bidders will hold necessary accreditations regarding IT security and have a credible track record of working in the education technology sector.

III.1.2)Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3)Technical and professional ability

Selection criteria as stated in the procurement documents
III.1.5)Information about reserved contracts
III.2)Conditions related to the contract
III.2.1)Information about a particular profession
III.2.2)Contract performance conditions:
III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Competitive procedure with negotiation
IV.1.3)Information about a framework agreement or a dynamic purchasing system
IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue
IV.1.5)Information about negotiation
IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: no
IV.2)Administrative information
IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 27/11/2019
Local time: 15:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

Date: 12/12/2019

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30/09/2020
IV.2.7)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

Electronic invoicing will be accepted
Electronic payment will be used
VI.3)Additional information:
VI.4)Procedures for review

VI.4.1)Review body

Official name: Joseph Chamberlain 6th Form College
Postal address: 1 Belgrave Road, Highgate
Town: Birmingham
Postal code: B129FF
Country: United Kingdom

VI.4.2)Body responsible for mediation procedures

Official name: Joseph Chamberlain 6th Form College
Postal address: 1 Belgrave Road, Highgate
Town: Birmingham
Postal code: B129FF
Country: United Kingdom
VI.4.3)Review procedure
VI.4.4)Service from which information about the review procedure may be obtained

VI.5)Date of dispatch of this notice:

23/10/2019