ICT Services Framework

The framework will be used on a project by project basis to supplement the Council and its partners existing contracts. We would particularly welcome bids from small and medium sized enterprises.

United Kingdom-Leeds: IT services: consulting, software development, Internet and support

2015/S 105-191309

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Leeds City Council
Corporate ICT Services, Evolution House, Springwell Road
Contact point(s): NUTS code: UKE42 / ICT Strategic Sourcing
LS12 1AW Leeds
UNITED KINGDOM
E-mail: its.procurement@leeds.gov.uk

Internet address(es):

General address of the contracting authority: www.leeds.gov.uk

Electronic access to information: http://www.yortender.co.uk

Electronic submission of tenders and requests to participate: http://www.yortender.co.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: yes

Leeds Community Healthcare NHS Trust
First Floor, Stockdale House, Headingley Office Park, Victoria Road
LS6 1PF Leeds
UNITED KINGDOM

The Borough Council of Calderdale
The Town Hall, Crossley Street
HX1 1UJ Halifax
UNITED KINGDOM

The Council of the Borough of Kirklees
Market Street
HD1 2YZ Huddersfield
UNITED KINGDOM

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

LCCITS140027 ICT Services Framework.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: West Yorkshire, UK.

NUTS code UKE4

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves the establishment of a framework agreement

II.1.4)Information on framework agreement

Framework agreement with several operators
Number of participants to the framework agreement envisaged: 3

Duration of the framework agreement

Duration in years: 4

Estimated total value of purchases for the entire duration of the framework agreement

Estimated value excluding VAT:
Range: between 1 and 10 000 000 GBP

II.1.5)Short description of the contract or purchase(s)

The Council is looking to appoint three suppliers to a framework for the provision of ICT services which support the Council and its public service partners in delivering key outcomes: either end-to-end projects or key components of larger programmes. The framework will be used on a project by project basis to supplement the Council and its partners existing contracts and permanent / temporary resource. It is also a fundamental requirement that the framework suppliers effectively work with and up-skill the Council and its public service partners own workforce.
The suppliers appointed to the framework must be capable of operating in a flexible, agile manner and it is not expected that a traditional systems integration approach would deliver the working relationship required. We would particularly welcome bids from small and medium sized enterprises, either as a consortia or as prime contractors that would deliver the requirements themselves or sub contract these services to other small to medium enterprises that are experts in their field. We particularly welcome organisations that, wherever possible, would support the economic growth of the Leeds City Region.
Due to the project based nature of work that will be undertaken, the Council and its public sector partners cannot guarantee any minimum expenditure under the framework as each separate project will be subject to its own business case and funding. The anticipated expenditure over the duration of the framework is 5 000 000 GBP and the maximum will be 10 000 000 GBP.
The successful organisations will be expected to provide a range of skills across the entire ICT Lifecycle covering the Council and its public sector partners strategic and tactical technologies.

II.1.6)Common procurement vocabulary (CPV)

72000000

II.1.7)Information about Government Procurement Agreement (GPA)

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

III.1.4)Other particular conditions

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

III.2.3)Technical capacity

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

LCCITS140027

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 1.7.2015 – 12:00
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

1.7.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

VI.2)Information about European Union funds

VI.3)Additional information

Division into Lots: The Council has chosen not to divide this procurement into Lots. Whilst it is theoretically possible to divide into Lots based upon technologies or skill-sets, as the exact nature of work packages to award under the framework is unknown this could make the framework excessively onerous on the Council to manage as it is likely individual work packages will comprise of several technologies and skills sets, the exact make-up of which is unknown in advance.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

29.5.2015