ICT Services Tender Ministry of Justice

ICT Services Tender Ministry of Justice

FITS EUC Services. Nationally, to include MoJ Headquarters, HM Prisons, HM Courts & Tribunals centres, Probation Services centres and a range of other locations (over 2 300 nationally).

UK-London: IT services: consulting, software development, Internet and support

2012/S 87-143223

Contract notice

Services
Directive 2004/18/EC

Section I: Contracting authority
I.1)Name, addresses and contact point(s)

End User Computing Services (EUC)
Ministry of Justice – ICT Procurement, 2nd floor, 102 Petty France
Contact point(s): FITS Commercial Team
For the attention of: Anthony Rybicki
SW1A 9AJ London
UNITED KINGDOM
Telephone: +44 2033344185
E-mail: FITScommercial@justice.gsi.gov.uk

Internet address(es):

General address of the contracting authority: http://www.justice.gov.uk/

Address of the buyer profile: http://procurement.hmprisonservice.gov.uk/about

Further information can be obtained from: END User Computing Services (EUC)
Ministry of Justice – ICT Procurement, 2nd floor, 102 Petty France
Contact point(s): FITS Commercial Team
For the attention of: Navid Ghamsari
SW1A 9AJ London
UNITED KINGDOM
Telephone: +44 2033346414
E-mail: FITScommercial@justice.gsi.gov.uk

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)
I.2)Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity
General public services
Public order and safety
I.4)Contract award on behalf of other contracting authorities
The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:
FITS EUC Services.
II.1.2)Type of contract and location of works, place of delivery or of performance
Services
Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Main site or location of works, place of delivery or of performance: Nationally, to include MoJ Headquarters, HM Prisons, HM Courts & Tribunals centres, Probation Services centres and a range of other locations (over 2 300 nationally).

NUTS code UK
II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)
The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)
As set out in the MoJs PIN and accompanying Prospectus for the Future IT Sourcing Programme (FITS) the MoJ’s current major ICT contracts were negotiated prior to the creation of the MoJ. As a result, the contracts are broadly aligned to business units within the Authority (e.g. NOMS, HMCTS, Headquarters) rather than supporting economic, standard and integrated services across the Authority. These legacy contracts are due to expire in the next few years. The FITS Programme has been established to implement a Service Tower operating model for the delivery of ICT Services across the MoJ and to procure replacement contracts that align with and support this model. This Contract Notice covers the procurement of End User Computing and Common Services (EUC).
MoJ does not propose to place any specific constraints on the number or combination of contracts for which any supplier may bid in this and later competitions. However, in order to minimise any conflict of interest, the successful bidder for EUC services will be asked to demonstrate appropriate ethical walls are in place between the parts of its organisation responsible for the delivery of EUC Services and those parts that may be responsible for the delivery of services in other Service Towers. Providers who are considering bidding for SIAM and who might be selected for the EUC tower should consider the implications this will have for them. Providers should also take note that the FITS programme intends to use pan-government frameworks for some of the FITS Lots e.g. PSN for Networks, and will need to consider the impact of bidding against MoJ’s requirements within these frameworks if they are also bidding for other Lots in the FITS Programme. Suppliers who are considering bidding for EUC and any other service tower should consider the implications this will have for them, the MoJ and other Service Tower Providers.
EUC services:
The primary function of the EUC Provider is to deliver an effective ‘Infrastructure and Devices’, EUC service across the MoJ estate and a set of related ‘common services’ to the Towers in the FITS programme. This will be achieved through the delivery of two main components of service scope.
— The first area of service scope is ‘Infrastructure and Devices’ where the primary responsibility of the EUC Provider is to supply, manage and maintain the end user computing environment that includes, but is not limited, to desktops and laptops, and the associated common workplace productivity applications (e.g. email, word processing) to agreed standards, as well as the packaging and provision of business application elements required on these devices. This also includes the delivery of: business peripherals (including printers and scanners) and the provision of appropriate storage, access to electronic data, kiosks and familiarisation training for end users,
— The second area of service scope are ‘common services’, the scope of this is to provide common enabling services that are required by other Towers, such as Authentication (identification or people and systems) and Directory services (information about people, systems and the rights they have). Local network (including LAN & wireless) and infrastructure to enable, manage and support these devices where required,
— Familiarisation training for end users, for example remote access laptop training.
II.1.6)Common procurement vocabulary (CPV)

72000000
II.1.7)Information about Government Procurement Agreement (GPA)
The contract is covered by the Government Procurement Agreement (GPA): yes
II.1.8)Lots
This contract is divided into lots: no
II.1.9)Information about variants
Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
End User Computing and Common Services (EUC).
Please refer to the accompanying Descriptive Document for further details of EUC services and the scope of the contract.
Estimated value excluding VAT:
Range: between 225 000 000,00 and 300 000 000,00 GBP
II.2.2)Information about options
Options: yes
Description of these options: Description of these options: The value given in section II.2.1 is an estimate based on running costs for a contract term of 5 years.
The MoJ plans to enter into a contract with an initial duration of 5 years with the option for the Authority to extend by 2 further 12 month periods.
Provisional timetable for recourse to these options:
in months: 60 (from the award of the contract)
II.2.3)Information about renewals
This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion
Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
No deposits are required. The Authority’s particular guarantee requirements will be set out in the PQQ (pre-qualification questionnaire).
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details of financing conditions and payment arrangements will be outlined in the ITN.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
The Authority intends to enter into a contract with either single or multiple contractors.
III.1.4)Other particular conditions
The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Potential Providers will be assessed in accordance with Part 4 of the Public Contracts Regulations 2006 (as amended) on the basis of information provided in response to the Pre-Qualification Questionnaire (PQQ).
III.2.2)Economic and financial ability
Information and formalities necessary for evaluating if the requirements are met: The minimum level(s) of standards required are as set out in the Pre- Qualification Questionnaire (PQQ) note that a number of criteria will be assessed on a pass/fail basis.
III.2.3)Technical capacity
Information and formalities necessary for evaluating if the requirements are met:
See III.2.1 and III.2.2.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession
Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure
IV.1)Type of procedure
IV.1.1)Type of procedure
Negotiated
Some candidates have already been selected (if appropriate under certain types of negotiated procedures) no
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4: and maximum number 6
Objective criteria for choosing the limited number of candidates: Selected Potential Providers will be issued an ITN following evaluation of responses to the PQQ. The MoJ will rank Potential Providers relative to one another and it will then select a minimum of 4 and a maximum of 6 Potential Providers who will be issued with an ITN: 1) Subject to bullet 2 below Potential Providers must pass the minimum threshold (as set in the PQQ); 2)In the event that less than 4 Potential Providers pass the minimum threshold then the MoJ reserves the right to select the 4 top scoring Potential Providers or cancel the procurement; 3) In the event that more than 6 Potential Providers exceed the minimum threshold then the MoJ will only select the 6 highest scoring Potential Providers. The MoJ intends to reduce the number of potential providers to a minimum of 3 and a maximum of 5 Potential Providers following the evaluation of outline bids in accordance with the evaluation criteria and methodology published in the ITN documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated yes
IV.2)Award criteria
IV.2.1)Award criteria
The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2011/S 244-396161 of 16.12.2011
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate
6.6.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up
English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information
VI.1)Information about recurrence
This is a recurrent procurement: yes
Estimated timing for further notices to be published: 4-6 Years
VI.2)Information about European Union funds
The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
The Ministry of Justice will be performing events through its eSourcing Portal. The eSourcing Portal is an online application that allows all potential suppliers to create and submit their responses to any Requests for Information, Requests for Quotes, or Requests for Proposals via the internet rather than in paper form (there will be some instances where paper responses will be required). If you are not already registered on the eSourcing Portal please send an email to the relevant contact as stated in the notice/advert:

FITScommercial@justice.gsi.gov.uk
Stating:
Company Name.
Your Name.
Contact email.
Sourcing Reference Number:
The buyer will then contact you with the registration process.
Transparency requirements:

HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (www.contractsfinder.businesslink.gov.uk) for the general public. The resulting contract shall also be published. The Ministry of Justice may use its discretion to redact information to protect key commercial interests or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreement with the Ministry of Justice prior to submission. Only documentation relating to awarded contracts will be published.

Key commercial interests would be trade secrets and commercial interests which would be prejudiced by publication, following the tests in section 43 of the Freedom of Information Act 2000. http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf.
The prescribed grounds for redaction are:
(a) national security;
(b) personal data;
(c) information protected by intellectual property law;
(d) information which it is not in the public interest to disclose (following the tests under the Freedom of Information Act 2000)
(e) third party confidential information;
(f) IT security; or
(g) prevention of fraud.
SMEs:
Small to Medium Enterprises (SMEs) are encouraged to express an interest in participating in the competition. This is consistent with the Government’s intention to increase the role of SMEs in its supply chains in order to encourage efficiency and innovation. Accordingly, SMEs are invited to complete PQQs with details forwarded to qualifying contractors.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals
Precise information on deadline(s) for lodging appeals: The Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2006 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland).
VI.4.3)Service from which information about the lodging of appeals may be obtained
VI.5)Date of dispatch of this notice:
3.5.2012