ICT Storage and Secure Disposal Tender

ICT Storage and Secure Disposal Tender

Essex is re-tendering its current contract for the secure storage and disposal of data bearing items owned by Essex County Council. In addition to this, services are required for PAT testing, Functionality testing and recycling of ICT equipment for donation to charities.

United Kingdom-Chelmsford: Computer-related services

2014/S 150-269826

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Essex County Council
PO Box 4, County Hall, Market Road
For the attention of: Melanie Bailey
CM1 1JZ Chelmsford
UNITED KINGDOM
Telephone: +44 3330136304
E-mail: email2workspace-prod+ecc+ws334387093+4fsk@ansmtp.ariba.com

Internet address(es):

General address of the contracting authority: http://www.essex.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

2431 ICT Storage and Secure Disposal.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 7: Computer and related services

NUTS code UKH33

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

Essex is re-tendering its current contract for the secure storage and disposal of data bearing items owned by Essex County Council. In addition to this, services are required for PAT testing, Functionality testing and recycling of ICT equipment for donation to charities.

II.1.6)Common procurement vocabulary (CPV)

72500000 – JA01 – JA18 – FC01 – FC02, 631200007280000072820000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

ECC is procuring a 3+1+1 Year contract for ICT Storage and Secure Disposal services. The current contract is due to expire and we are currently looking to re-tender for this contract. Please note that TUPE may apply to this contract.
Bidders must contact ECC to request to be invited to participate in this procurement by following these instructions:

1. Send an e-mail with your organisation name in the subject title field to email2workspace-prod+ECC+WS334387093+4fsk@ansmtp.ariba.comasking to be invited to this event and providing your contact name and Supplier ID/User ANID from your Ariba registration details.

2. If you have more than one registered user who you want invited to the event, provide the name(s) of each registered user in your request as it may not be possible to include additional users at a later stage. If you do not know if your organisation is already registered on Ariba, contact the help-desk on +44 8003583556 to check this first.
If your organisation is registered, ask for the details of the Account User Administration Manager then contact that person to be added to your organisation’s registered users. If your organisation is not registered, follow the guide to create a new record.

If you are not registered in Ariba at all, go to http://ecc.supplier.ariba.com/ad/register/ssoactions?type=full and follow the instructions to register, and then follow steps 1 and 2 above. (please note: 35 % completion (i.e. mandatory fields only: organisation/user details, commodity, sales territory) is the minimum required for your Ariba cloud registration, you do not need to reach 100 % completion.)

3. Once invited you can log back into the portal and access the information and attachments relating to the opportunity. You will also be able to use the Message Board.
4. Further instructions, guides and assistance on how to take part in an event can be found on the Supplier portal site under the help option on the top menu bar.

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: yes

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

The Authority reserves the right to require guarantees (Which may include Parent Company Guarantee), bonds, collateral warranties and other forms of security as appropriate.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

The payment arrangements will be covered by the Contract Terms and Conditions.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

The legal form will be covered by the Contract terms and Conditions.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts Regulations 2006 and as set out in the combined PQQ/ITT which is available to bidders via the supplier portal address shown in section I.1.
Minimum level(s) of standards possibly required: As set out in the PQQ/ITT which is available to bidders via the supplier portal address shown in section I.1

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the combined PQQ/ITT.
Minimum level(s) of standards possibly required:
As set out in the PQQ/ITT which is available to bidders via the supplier portal address shown in section I.1 which is available from the address in point I.1.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Restricted

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 8
Objective criteria for choosing the limited number of candidates: This will be detailed in the PQQ documentation.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

2431

IV.3.2)Previous publication(s) concerning the same contract

no

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 7.9.2014
Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

10.9.2014 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

17.9.2014

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 36 months.

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

High Court, Royal Courts of Justice
The Strand
WC2A 2LL London
UNITED KINGDOM
Telephone: +44 2079476000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: In accordance with regulation 32 (Information about contract award procedures) and regulation 47 (Enforcement of obligations) of the Public Contracts Regulations 2006 as amended by the Public Contracts (Amendment) Regulations 2009.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

4.8.2014