ICT Support and Services for Westminster City School.

ICT Support and Services for Westminster City School.

This PQQ is to identify a subset of ICT managed service providers who can support the school’s vision and deal with the complexities of an ICT infrastructure change.

United Kingdom-London: Computer-related management services

2014/S 017-026139

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Westminster City School
Westminster City School, 55 Palace Street
For the attention of: Sue Manning
SW1E 5HJ London
E-mail: wcadmin@wcsch.com

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: Westminster City School
I.3)Main activity

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

ICT Support and Services for Westminster City School.
II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 7: Computer and related services
Main site or location of works, place of delivery or of performance: Westminster City School.
NUTS code UKI1

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

This PQQ is to identify a subset of ICT managed service providers who can support the school’s vision and deal with the complexities of an ICT infrastructure change. The School requires:
1. The School require an IT provider to manage the network and associated ICT services, applications, hardware and infrastructure so that a stable, reliable and robust network exists at all times.
2. The school has users on-site every working day and most Saturdays. Continued access to essential data and applications is required year round, and downtime is to be minimised, and where unavoidable, planned with the school to minimise impact on teaching and learning. This includes access both on site and externally (e.g. from home).
3. Creating a positive infrastructure which facilitates learning and enables the school to meet its targets for pupil progress.
4. The School require an experienced education IT provider who can balance network security and flexibility, whilst ensuring safety of the students at all times.
5. The School require an IT provider to TUPE existing allocated staff across to their Organisation, and then reallocate them to the School as required, ensuring sufficient resources are deployed at all times to achieve requirement (1) above.
6. The School require an IT provider who can manage the transition of IT services from the existing set up (created under Building Schools for the Future, which has the school connected to a Central Server Farm), and re-establish key services over the summer (2014) period in order to provide (1) above from the start of the new academic year in September 2014.
7. The School require an IT partner who will work with them to investigate and deploy new technologies, whilst supporting their vision for mobile working, and any other developments which the school may wish to explore in the future.
II.1.6)Common procurement vocabulary (CPV)

72510000 – FA01 – FA03

II.1.7)Information about Government Procurement Agreement (GPA)

This contract is divided into lots: no
II.1.9)Information about variants
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

This is potentially for a 5 year (4+1) managed service contract.
Estimated value excluding VAT:
Range: between 1 and 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: These will be included in the full ITT document.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers
III.2.2)Economic and financial ability
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 5: and maximum number 7
Objective criteria for choosing the limited number of candidates: Please see PQQ document for details.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

5.3.2014 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: 5 years.
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

Suppliers instructions how to express interest in this tender:
1) Please e-mail wcadmin@wcsch.com for a copy of the Pre-Qualifying Questionnaire.

2) Return the completed questionnaire to the same e-mail address by the specified deadline.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:22.1.2014