Iinspection and maintenance of street lighting

Iinspection and maintenance of street lighting

It is Cornwall Council’s intention to tender an integrated technologies contract for, but not limited to, the supply, installation, inspection and maintenance of street lighting, illuminated traffic signs, traffic signals, traffic crossings, traffic control and information systems, associated CCTV and ANPR cameras.

UK-Truro: maintenance services of public-lighting installations and traffic lights

2012/S 185-304334

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Cornwall Council
Dalvenie House, New County Hall, Treyew Road
Contact point(s): When requesting documentation, please ensure email subject contains TWE ITC PQQ REQUEST
For the attention of: Mike McGowan
TR1 3AY Truro
UNITED KINGDOM
Telephone: +44 1872323806
E-mail: tweitcprocurement@cornwall.gov.uk
Fax: +44 1872323507

Internet address(es):

General address of the contracting authority: www.cornwall.gov.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority
I.3)Main activity

General public services
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Transportation, Waste and Environment Integrated Technologies Contract (TWE ITC) 2013.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 12: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance: Council Offices throughout Cornwall.
NUTS code UKK3

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

It is Cornwall Council’s intention to tender an integrated technologies contract for, but not limited to, the supply, installation, inspection and maintenance of street lighting, illuminated traffic signs, traffic signals, traffic crossings, traffic control and information systems, associated CCTV and ANPR cameras, real time passenger information systems, electronic vehicle charging points and other mechanical and electrical services within Transportation, Waste and Environment (TWE) which will include equipment such as closed landfill sites, car park ticketing machines and hydro generating turbine plant. The design and/or design build option across the TWE technical service areas will be for traffic control system design, configuration and implementation; street lighting design and mechanical and electrical infrastructure design, eg, power circuits, pump systems, etc. The successful bidder shall provide and introduce an ITS system to deliver the requirements of the council’s ITS and Connecting Cornwall 2030 Strategy requirements with particular focus on supporting economic prosperity and growth in Cornwall, a key goal within LTP3. The ITS system shall utilise existing on-street legacy equipment (modernise where appropriate) and data wherever possible and the contract shall roadmap the development of the system and interfaces and deliver a final solution that incorporates innovation.
II.1.6)Common procurement vocabulary (CPV)

50232000, 50316000, 51100000, 30144200, 31158100, 32234000, 34924000, 34970000, 34971000, 34972000, 45251120, 45316210, 45316211, 45316213, 48813200, 50500000, 71322500, 71351600

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

It is Cornwall Council’s intention to tender an integrated technologies contract for, but not limited to, the supply, installation, inspection and maintenance of street lighting, illuminated traffic signs, traffic signals, traffic crossings, traffic control and information systems, associated CCTV and ANPR cameras, real time passenger information systems, electronic vehicle charging points and other mechanical and electrical services within Transportation, Waste and Environment (TWE) which will include equipment such as closed landfill sites, car park ticketing machines and hydro generating turbine plant. The design and/or design build option across the TWE technical service areas will be for traffic control system design, configuration and implementation; street lighting design and mechanical and electrical infrastructure design, eg, power circuits, pump systems, etc. The successful bidder shall provide and introduce an ITS system to deliver the requirements of the council’s ITS and Connecting Cornwall 2030 Strategy requirements with particular focus on supporting economic prosperity and growth in Cornwall, a key goal within LTP3. The ITS system shall utilise existing on-street legacy equipment (modernise where appropriate) and data wherever possible and the contract shall roadmap the development of the system and interfaces and deliver a final solution that incorporates innovation.
The contract term is 8 years with a Client option to extend by a 4 + 4 year period based on service delivery performance. The value of the contract per annum is estimated and based on a revenue budget of between GBP1.5m and GBP2m and a capital budget of between GBP250k to GBP1.5m dependant upon funding.
This contract will be tendered to take advantage of the synergies of operation across the TWE service area in relation to service delivery in a technological field. The ambition of this TWE Integrated Technologies Contract 2013 is not only to manage a number of existing technical services, to integrate some services that were delivered under the previous district councils (prior to unitarisation in 2009) as well as new service functions and equipment that are proposed under the council’s future strategies, but also to have the provision undertaken by a single provider. This agreement shall not preclude the contractor from entering into unincorporated joint ventures or partnership agreements with third parties in furtherance of successful delivery of their obligations to Cornwall Council under this contract.
Estimated value excluding VAT:
Range: between 14 000 000,00 and 56 000 000,00 GBP
II.2.2)Information about options

Options: yes
Description of these options: 8 year contract with the Option to extend by 4 years plus another extension of 4 years(8+4+4)
Provisional timetable for recourse to these options:
in months: 96 (from the award of the contract)
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 192 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

No deposits will be required but where applicable the successful tenderer (or in the case of a consortium bid, each member of the consortium) may be required to provide a parent company guarantee or alternative performance bond.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

These conditions will be provided in the Invitation to Tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: The Contract will be subject to Cornwall Council Terms and Conditions of Contract.
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Parties will be provided with detailed instructions concerning the information they must provide. This will be contained in the Pre-Qualification Questionnaire. Consideration will only be given to those contractors who complete and return the Pre-Qualification Questionnaire by the required date.
Economic operators subject to any of the following [may/will] not be considered where the said operator.
(a) is bankrupt or is being wound up, where their affairs are being administered by the court, where they have entered into an arrangement with creditors, where they have suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations,
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations,
(c) has been convicted by a final judgment in accordance with the legal provisions of the country of any offence concerning his professional conduct,
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate,
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority,
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which they are established or with those of the country of the contracting authority,
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information,
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA,
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26 June 1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively,
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities,
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10 June 1991 on prevention of the use of the financial system for the purpose of money laundering.
(l) has been the subject of a conviction for failing to prevent Bribery or Corruption as stated under section 7 of the Bribery Act 2010
III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: May include, but shall not be limited to.
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance,
(b) the presentation of balance sheets or extracts from the balance sheets, where publication of the balance sheet is required under the law of the country in which the economic operator is established,
(c) a statement of the undertaking’s overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
(d) the criteria listed in III.2.1, and
(e) any other information or documents referred to in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required: Please refer to the Pre-Qualification Questionnaire.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
May include, but shall not be limited to.
(a) a list of the works carried out over the past five years, accompanied by certificates of satisfactory execution for the most important works. These certificates shall indicate the value, date and site of the works and shall specify whether they were carried out according to the rules of the trade and properly completed. Where appropriate, the competent authority shall submit these certificates to the contracting authority direct,
(b) a list of the principal deliveries effected or the main services provided in the past three years, with the sums, dates and recipients, whether public or private, involved. Evidence of delivery and services provided shall be given:
— where the recipient was a contracting authority, in the form of certificates issued or countersigned by the competent authority,
— where the recipient was a private purchaser, by the purchaser’s certification or, failing this, simply by a declaration by the economic operator.
(c) an indication of the technicians or technical bodies involved, whether or not belonging directly to the economic operator’s undertaking, especially those responsible for quality control and, in the case of public works contracts, those upon whom the contractor can call in order to carry out the work,
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking’s study and research facilities,
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body’s agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate,
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking’s managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work,
(g) for public works contracts and public services contracts, and only in appropriate cases, an indication of the environmental management measures that the economic operator will be able to apply when performing the contract,
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years,
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract,
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract,
(k) with regard to the products to be supplied:
(i) samples, descriptions and/or photographs, the authenticity of which must be certified if the contracting authority so requests,
(ii) certificates drawn up by official quality control institutes or agencies of recognised competence attesting the conformity of products clearly identified by references to specifications or standards.
(m) the criteria listed in III.2.1, and
(n) any other information or documents referred to in the Pre-Qualification Questionnaire.
Minimum level(s) of standards possibly required:
Please refer to the Pre-Qualification Questionnaire.
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged number of operators: 5
Objective criteria for choosing the limited number of candidates: Parties will be provided with the criteria to be used for choosing the limited number of candidates. This will be contained in the Pre-Qualification Questionnaire.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

2012.49F
IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 143-239395 of 27.7.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Time limit for receipt of requests for documents or for accessing documents: 29.10.2012 – 15:00
Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

29.10.2012 – 15:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

To request a copy of the PQQ, please send an email to the email address to tweitcprocurement@cornwall.gov.uk To ensure that the PQQ reaches you promptly please ensure the email subject contains the text TWE ITC PQQ REQUEST.

In evaluating the suitability of organisations it may be necessary to request additional information and for applicants to attend an interview and/or site visit. Organisations must be able to demonstrate through the Pre-Qualification Questionnaire that they possess the necessary skills, knowledge and experience to undertake this service.
It is the Council’s view that the Acquired Rights Directive 77/187/EEC and or the Transfer of Undertakings (Protection of Employment) Regulations 2006 may apply to this contract.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures
VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: At the point at which tenderers and candidates are notified of the contract award decision a minimum 10 calendar day standstill period will apply during which the unsuccessful tenderers and candidates will have the opportunity to appeal against the decision to award before the contract is concluded.
If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts (Amendment) Regulations 2009 provide for aggrieved parties who have been harmed or believe they are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and may take the form of an application for an order to set aside the award decision, suspend the procedure or amend a document, or if the contract has been entered into a claim for a declaration of contract ineffectiveness and/or a claim for damages.
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:21.9.2012