Image Guided Surgery System
Oxford University Hospitals NHS Trust. UK-Oxford: operating theatre devices and instruments
Section I: Contracting authority
Oxford University Hospitals NHS Trust
John Radcliffe Hospital, Headley Way, Headington
Contact point(s): Procurement and Supplies Department
For the attention of: Mathew Edwards, Senior Procurement Manager
OX3 9DU Oxford
Telephone: +44 1865225497
General address of the contracting authority: www.ouh.nhs.uk
Address of the buyer profile: www.ouh.nhs.uk/procurement
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Main site or location of works, place of delivery or of performance: John Radcliffe Hospital.
NUTS code UKJ1
Estimated total value of purchases for the entire duration of the framework agreement
Estimated value excluding VAT:
Range: between 50 000,00 and 500 000,00 GBP
33162000 – LA25, 45215141, 50422000, 50421000
The Contracting Authority would like to invite Economic Operators which supply Neurosurgical Image Guided Surgery Systems without rigid head fixation to offer to supply, install and maintain the same. The specification will require a system with optical tracking and the specific requirements of, Touchscreen HD monitors, Wireless camera, and Ultrasound and microscope integration. The facility to use previously acquired MRI anc CT images where necessary must be offered. Any Economic Operators wishing to be considered must confirm that the system offered will be quoted with each area of functionality mentioned and each item mentioned.
The Authority requires delivery as soon as possible in the light of a catastrophic failure of an existing asset and any pre-requisites to ensure this occurs must be highlighted by the Economic Operator in its offer.
Note that the contract for the supply of equipment shall continue until expiry of the warranty period save for obligations that continue thereafter such as for the performance of the system and the commitment to offer the supply parts and maintenance services and on-going training; the contract for the provision of maintenance and for consumables shall be available to the Contracting Authority for a period of no less than 7 years from the date of the lst production of the equipment whether or not the Contracting Authority orders the same at all points during that period.
Estimated value excluding VAT:
Range: between 50 000 and 500 000 GBP
Description of these options: All current and works in progress options, upgrades and enhancements etcetera shall be quoted for as options with delivery dates where not currently available. The Contracting Authority shall reserve the right to acquire these during the operating life of the equipment. The contract shall separately identify the consumables and services to be provided which shall be offered at a capped price which shall not be exceeded for each extension of the contract for the provision of the same.
Section III: Legal, economic, financial and technical information
Description of particular conditions: Compliance witih the NHS conditions of contract for the purchase of goods, NHS conditions of contract for the supply of equipment and the NHS conditions of contract for the supply of services.
1. Register your company on the eSourcing portal at https://pro-cure.bravosolution.com (this is only required once)
— Browse to the eSourcing Portal at https://pro-cure.bravosolution.com,
— click the “click here to register” link,
— accept the terms and conditions and click “continue”,
— enter your correct business and user details,
— note the username you chose and click “save” when complete,
— you will shortly receive an email with your unique password (please keep this secure).
2. Express an Interest in the tender
— login to the portal with the username/password,
— click the “open access itts” link. (these are invitations to tender open to any registered supplier),
— click on the relevant itt to access the content,
— click the “express interest” button in the “actions” box on the left-hand side of the page,
— this will move the itt into your “my itts” page. (this is a secure area reserved for your projects only),
— click on the itt code, you can now access any attachments by clicking the “settings and buyer attachments” in the “actions” box.
3. Responding to the tender
— you can now choose to “reply” or “reject” (please give a reason if rejecting),
— you can now use the ‘messages’ function to communicate with the buyer and seek any clarification,
— note the deadline for completion, then follow the onscreen instructions to complete the itt,
— there may be a mixture of online & offline actions for you to perform (there is detailed online help available).
If you require any further assistance please consult the online help, or contact the eTendering help desk Mon — Fri (8am — 6pm) email firstname.lastname@example.org Phone +44 8000112470 Fax +44 2070800480.
(a) is bankrupt or is being wound up, where his affairs are being administered by the court, where he has entered into an arrangement with creditors, where he has suspended business activities or is in any analogous situation arising from a similar procedure under national laws and regulations;
(b) is the subject of proceedings for a declaration of bankruptcy, for an order for compulsory winding up or administration by the court or of an arrangement with creditors or of any other similar proceedings under national laws and regulations;
(c) has been convicted by a judgment which has the force of res judicata in accordance with the legal provisions of the country of any offence concerning his professional conduct;
(d) has been guilty of grave professional misconduct proven by any means which the contracting authorities can demonstrate;
(e) has not fulfilled obligations relating to the payment of social security contributions in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(f) has not fulfilled obligations relating to the payment of taxes in accordance with the legal provisions of the country in which he is established or with those of the country of the contracting authority;
(g) is guilty of serious misrepresentation in supplying the information required under this section or has not supplied such information;
(h) has been the subject of a conviction for participation in a criminal organisation, as defined in Article 2(1) of Council Joint Action 98/733/JHA;
(i) has been the subject of a conviction for corruption, as defined in Article 3 of the Council Act of 26.5.1972 and Article 3(1) of Council Joint Action 98/742/JHA3 respectively;
(j) has been the subject of a conviction for fraud within the meaning of Article 1 of the Convention relating to the protection of the financial interests of the European Communities;
(k) has been the subject of a conviction for money laundering, as defined in Article 1 of Council Directive 91/308/EEC of 10.6.1991 on prevention of the use of the financial system for the purpose of money laundering.
Minimum level(s) of standards possibly required: The Contracting Authority shall be satisfied that the Economic Operator is capable of sustaining the investment in the contract required in order to supply equipment and sustain the supply of goods and services throughout the contract period including liability for maintaining the equipment for at least 7 years from the last date of production of the equipment.
A brief response outlining that the specified equipment is available to offer and that, if there are any particular parts of the specification that cannot be offered then this must be stated and forwarded to the above contact immediately. A database of previous deliveries and installed base information required. Should this not be available then the reasons (e.g. new entrant /no sales) must be stated. Telephone numbers and contact names must be supplied and unless otherwise stated next to the specific name this will indicate the consent of the Economic Operator for the Contracting Authority to contact any or all of the people or institutions stated.
Minimum level(s) of standards possibly required:
All essential requirements of the specification or variants that are accceptable to the Contractin Authority shall be shown to be available to offer by the Economic Operator. The Contracting Authority must be satisfied that previous installations of similar equipment by the Economic Operator have been successfully installed and maintained to its original specification and performance. Full disclosure of the features and benefits as well as the disadvantages of the system to be offered are expected to be volunteered by any persons contacted especially from the staff and customers of the Economic Operator.
Section IV: Procedure
Justification for the choice of accelerated procedure: Equipment has unexpectedly broken down and has not been repairable to date.
Objective criteria for choosing the limited number of candidates: It is the intention of the Contracting Authority to allow all Economic Operators that meet the requirements of this contract notice to bid for the contract. Where necessary the objective criteria for limiting the number of candidates shall be the lead time between Contract Award and the date of commissioning a system which meets the specification.
Other: Should no offer have been received by the closing date stipulated in the invitation to tender, the Contracting Authority reserves the right, but does not guarantee, to contact all Economic Operators and extend the deadline by 2 hours such that difficulties submitting an offer electronically can be overcome.
Should the Contracting Authority overcome the urgency of the requirement and cancel this procedure the Contracting Authority shall not be liable for costs incurred by any economic operator.
Tenders shall be opened utilising the functionality of the BravoSolution eTender system and shall be effected on-line.
Persons authorised to be present at the opening of tenders: no
Section VI: Complementary information
VI.5)Date of dispatch of this notice:26.1.2012