Impact of Alcohol: Development and Support Contract

UK-London: Social research services

2013/S 089-151598

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Big Lottery Fund
1 Plough Place
For the attention of: Punim Anda
EC4A 1DE London
UNITED KINGDOM
Telephone: +44 2072113736
E-mail: punim.anda@biglotteryfund.org.uk

Internet address(es):

General address of the contracting authority: http://www.biglotteryfund.org.uk/

Electronic access to information: http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm

Electronic submission of tenders and requests to participate: http://punim.anda@biglotteryfund.org.uk

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

Other: Grant awarding body

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

Impact of Alcohol: Development and Support Contract.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: Northern Ireland wide.
NUTS code UKN0

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The Big Lottery Fund (“BIG”) is seeking a service provider to provide support to grant holders on its Impact of Alcohol grants programme by supporting them to improve networking, share learning and carry out selfevaluations of projects.
Impact of Alcohol is a health and well-being programme for Northern Ireland launched in December 2010 with a budget of GBP 10 million. The programme aims to reduce the harm to individuals, families and communities affected by alcohol misuse. It is being delivered via two strands:
1) Portfolio grants totalling GBP 7 million: a portfolio of projects delivered by five Northern Ireland Health and Social Care Trusts working with voluntary and community sector (VCS) organisations in their respective trust areas. Details about the projects can be downloaded at http://www.biglotteryfund.org.uk/about-big/tender-opportunities

2) 3 to 5 direct grants to VCS organisations totalling GBP 3 million to deliver projects Northern Ireland-wide. Eight organisations have been awarded development grants to prepare proposals for full grants. Of these eight, we expect to award three to five full grants.
The service provider will be required to support projects to network and share learning by: delivering networking and learning events; providing regular bulletins; disseminating case studies of good practice and delivering activities to guide and support projects on social media networking.
The service provider will also be required to support organisations funded to carry out self-evaluations of their projects. This will involve delivering activities to guide and support organisations on self-evaluation methods, systems and techniques; delivering activities to share learning on evaluation practice and outcomes; delivering one-to-one consultations to all projects; enabling organisations to share learning with relevant stakeholders; and reporting and disseminating findings on the success and impact of the projects.
Please see the ITT at http://www.biglotteryfund.org.uk/index/about-uk/procurement_portal.htm for a full list of our requirements.

II.1.6)Common procurement vocabulary (CPV)

79315000, 73110000, 73000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

The potential value of the contract is GBP 300,000 (inclusive of VAT and expenses) over a 5 year term.
Estimated value excluding VAT:
Range: between 200 000 and 250 000 GBP

II.2.2)Information about options

Options: no

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 60 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Parent Company Guarantees and other security may be required in respect of some or all of the service provider’s obligations.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Payments will be made in accordance with the conditions of contract.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Joint and several liability. Should the successful tenderer be a consortium of organisations, the Contracting Authority reserves the right to require a successful consortium to form a single entity. The Contracting Authority will require the lead partner to be responsible for completing the contract on behalf of the consortium and enter into a contract with the Contracting Authority.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: As stated in the tender documents which can be downloaded at: http://www.biglotteryfund.org.uk/index/aboutuk/procurement_portal.htm

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Bidders must confirm that the circumstances set out in Article 45(1) and 45(2) of Directive 2004/18/EC or or Regulation 23(1) or 23(4) of the Public Contracts Regulations 2006 (as amended) do not apply. Bidders that do not confirm this will be excluded from the competition.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: (1) Bidders are required to have adequate financial standing to perform the services without putting the Authority at risk. The financial ability of bidders will be assessed before their tender is evaluated as follows: In order for us to carry out this assessment please provide copies of last two year’s audited accounts and annual reports to include:
— Balance Sheet;
— Profit & Loss Account and Cost of Sales;
— Full notes to the accounts;
— Director’s report/auditor’s report.
If you are unable to submit the information requested above because your organisation is below the threshold for which audited accounts are required, please submit
the following documents instead:
— Balance Sheet;
— Profit and Loss Statement.
Failure to achieve this minimum requirement and pass the financial assessment shall result in the bidder being excluded from further participation in the tender competition.
(2) Bids that exceed GBP 300,000 (including VAT and expenses) will be excluded from further consideration in the the tender process.

III.2.3)Technical capacity

Minimum level(s) of standards possibly required:
(1) As a minimum, the bidder must have 3 years experience of successfully delivering similar contracts of this type, value and complexity, including experience of:
a) working with Voluntary and Community Sector organisations and statutory organisations;
(b) delivering networking, learning and evaluation support services across different organisations and sectors;
(c) facilitating and coordinating communication across organisations and sectors through social media; and
(d) delivering contracts of this type, value and complexity within stated timeframes and budgets. Bidder’s will be required to submit evidence demonstrating this as part of their tender submissions.
(2) As a minimum the bidder must submit a complete tender in accordance with every instruction and requirement set out in the ITT.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

BIG001-0376.

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no

IV.3.4)Time limit for receipt of tenders or requests to participate

12.6.2013 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

in days: 90 (from the date stated for receipt of tender)

IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The High Court, The Royal Courts of Justice
WC4A 2LL London
UNITED KINGDOM
Telephone: +44 207946000

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a standstill period of 10 calendar days at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. Further information is set out in the Public Contracts Regulations 2006 (SI 2006 No 5) as amended.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:3.5.2013