Independent Adoption Support Service Framework Contract

Independent Adoption Support Service Framework Contract – Yorkshire

North Yorkshire wishes to establish and manage a Framework Agreement for the provision of independent adoption support services for use by the local authorities and regional adoption agencies in Yorkshire and Humber.

United Kingdom-Northallerton: Social work and related services

2018/S 130-296685

Contract notice

Services

Legal Basis:

Directive 2014/24/EU

Section I: Contracting authority

I.1)Name and addresses

North Yorkshire County Council
North Yorkshire County Council, County Hall
Northallerton
DL7 8AD
United Kingdom
Contact person: Mr Matt Clothier
Telephone: +44 1609532074
E-mail: matt.clothier@northyorks.gov.uk
NUTS code: UKE

Internet address(es):Main address: http://www.northyorks.gov.uk/

Address of the buyer profile: http://www.northyorks.gov.uk/

I.1)Name and addresses

One Adoption West Yorkshire
Kernel House Killingbeck Drive
Leeds
LS14 6UF
United Kingdom
E-mail: oneadoptionwy@leeds.gov.uk
NUTS code: UKE

Internet address(es):Main address: https://www.oneadoption.co.uk/west-yorkshire/about-one-adoption-west-yorkshire

I.1)Name and addresses

Leeds City Council
Civic Hall, Calverley Street
Leeds
LS1 1UR
United Kingdom
E-mail: general.enquiries@leeds.gov.uk
NUTS code: UKE4

Internet address(es):Main address: https://www.leeds.gov.uk/

I.1)Name and addresses

Calderdale Metropolitan Borough Council
Town Hall, Crossley Street
Halifax
HX1 1UJ.
United Kingdom
E-mail: customer.first@calderdale.gov.uk
NUTS code: UKE4

Internet address(es):Main address: https://www.calderdale.gov.uk/siteinfo/contacts/index.html

I.1)Name and addresses

City of Bradford Metropolitan District Council
Bradford
United Kingdom
E-mail: enquiries@bradford.gov.uk
NUTS code: UKE4

Internet address(es):Main address: https://www.bradford.gov.uk/

I.1)Name and addresses

Wakefield Metropolitan District Council
Wakefield
United Kingdom
E-mail: customerservices@wakefield.gov.uk
NUTS code: UKE4

Internet address(es):Main address: http://www.wakefield.gov.uk/

I.1)Name and addresses

Kirklees Metropolitan District Council
Huddersfield
United Kingdom
E-mail: customer.enquiries@kirklees.gov.uk
NUTS code: UKE4

Internet address(es):Main address: http://www.kirklees.gov.uk/

I.1)Name and addresses

City of York Council
York
United Kingdom
E-mail: ycc@york.gov.uk
NUTS code: UKE2

Internet address(es):Main address: https://www.york.gov.uk/

I.1)Name and addresses

North East Lincolnshire Council
Grimsby
United Kingdom
E-mail: customer.requests@nelincs.gov.uk
NUTS code: UKE1

Internet address(es):Main address: https://www.nelincs.gov.uk/

I.1)Name and addresses

East Riding of Yorkshire Council
Beverley
United Kingdom
E-mail: info@eastriding.gov.uk
NUTS code: UKE1

Internet address(es):Main address: http://www2.eastriding.gov.uk/

I.1)Name and addresses

Hull City Council
Hull
United Kingdom
E-mail: info@hullcc.gov.uk
NUTS code: UKE1

Internet address(es):Main address: http://www.hull.gov.uk/

I.1)Name and addresses

North Lincolnshire Council
Scunthorpe
United Kingdom
E-mail: customerservice@northlincs.gov.uk
NUTS code: UKE1

Internet address(es):Main address: http://www.northlincs.gov.uk/

I.1)Name and addresses

Doncaster Children’s Services Trust
Doncaster
United Kingdom
E-mail: generalenquiries@dcstrust.co.uk
NUTS code: UKE3

Internet address(es):Main address: https://www.doncasterchildrenstrust.co.uk/

I.1)Name and addresses

Barnsley Metropolitan Borough Council
Barnsley
United Kingdom
E-mail: communications@barnsley.gov.uk
NUTS code: UKE31

Internet address(es):Main address: https://www.barnsley.gov.uk/

I.1)Name and addresses

Sheffield City Council
Sheffield
United Kingdom
E-mail: commercialservices@sheffield.gov.uk
NUTS code: UKE32

Internet address(es):Main address: https://www.sheffield.gov.uk/

I.2)Information about joint procurement

The contract involves joint procurement

I.3)Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at: https://procontract.due-north.com

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be submitted electronically via: https://procontract.due-north.com

I.4)Type of the contracting authority

Regional or local authority

I.5)Main activity

General public services

Section II: Object

II.1)Scope of the procurement

II.1.1)Title:

Independent Adoption Support Service

Reference number: DN330227

II.1.2)Main CPV code

85300000

II.1.3)Type of contract

Services

II.1.4)Short description:

North Yorkshire wishes to establish and manage a framework agreement for the provision of independent adoption support services for use by the local authorities and regional adoption agencies in Yorkshire and Humber.

This Framework is being tendered as a contract for social and other specific services in accordance with regulation 74 of the Public Contracts Regulations 2015.

The Framework will be for a period of three years with two options to extend for a further period of one year. Therefore the total possible Contract duration is five years.

The Framework Agreement is with North Yorkshire County Council (the Authority) and Call-Off Contracts with Associate Councils directly (Leeds Council as host of the West RAA and with each of the other local authorities).

The Independent Adoption Support Service will provide a range of independent support services and should be available and accessible across the whole of Yorkshire and Humberside.

II.1.5)Estimated total value

Value excluding VAT: 2 319 070.00 GBP

II.1.6)Information about lots

This contract is divided into lots: no

II.2)Description

II.2.1)Title:

II.2.2)Additional CPV code(s)

II.2.3)Place of performance

NUTS code: UKE

II.2.4)Description of the procurement:

This Framework is being tendered as a contract for social and other specific services in accordance with regulation 74 of the Public Contracts Regulations 2015.

The Framework will be for a period of three years with two options to extend for a further period of one year. Therefore the total possible Contract duration is five years.

The Independent Adoption Support Service will provide a range of independent support services including:

— Advice line for those affected by adoption: birth families; adopted adults; adopters to be provided 5 days a week for 3 hours a day with 2 early evening sessions up to 7:00 pm;

— Support for adopted adults, including schedule 2 counselling and intermediary services: core offer is up to 3 sessions and review for further work. Group work may be provided where appropriate;

— Pro- active birth parent support and counselling: Group work may be provided where appropriate;

— Independent support for adoptive parents: Core offer up to 3 sessions and review for further sessions beyond this. Group work may be provided where appropriate;

— Support for adopted teenagers and including a website, online chat forum where support can be provided, a Youth Council across Yorkshire and Humber with social events with the aim of using views and experiences to help improve and develop policy and practice;

— Improving the participation of adopters’ views in service development and delivery of services across the region; and

— Improving the participation of birth parents in service development across the region.

The services above should be available and accessible across the whole of Yorkshire and Humberside.

II.2.5)Award criteria

Criteria below

Quality criterion – Name: Quality / Weighting: 50

Price – Weighting: 50

II.2.6)Estimated value

II.2.7)Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 36

This contract is subject to renewal: no

II.2.10)Information about variants

Variants will be accepted: no

II.2.11)Information about options

Options: yes

Description of options:

The duration of the contract is for an initial term of 36 months with two options, each to extend for a further 12 months, subject to satisfactory contract performance.

II.2.12)Information about electronic catalogues

II.2.13)Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: no

II.2.14)Additional information

Section III: Legal, economic, financial and technical information

III.1)Conditions for participation

III.1.1)Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

III.1.2)Economic and financial standing

III.1.3)Technical and professional ability

III.1.5)Information about reserved contracts

III.2)Conditions related to the contract

III.2.1)Information about a particular profession

III.2.2)Contract performance conditions:

III.2.3)Information about staff responsible for the performance of the contract

Section IV: Procedure

IV.1)Description

IV.1.1)Type of procedure

Open procedure

IV.1.3)Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with a single operator

In the case of framework agreements, provide justification for any duration exceeding 4 years:

The authorities in Yorkshire and Humber are looking to for the service to be delivered consistently on a regional basis when it is has traditionally been done on a piecemeal basis. The potential length of the framework is five years (including extensions) to allow the successful provider a longer period to justify their initial investment in consolidating the services for all authorities.

IV.1.4)Information about reduction of the number of solutions or tenders during negotiation or dialogue

IV.1.6)Information about electronic auction

IV.1.8)Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: yes

IV.2)Administrative information

IV.2.1)Previous publication concerning this procedure

IV.2.2)Time limit for receipt of tenders or requests to participate

Date: 09/08/2018

Local time: 12:00

IV.2.3)Estimated date of dispatch of invitations to tender or to participate to selected candidates

IV.2.4)Languages in which tenders or requests to participate may be submitted:

English

IV.2.6)Minimum time frame during which the tenderer must maintain the tender

IV.2.7)Conditions for opening of tenders

Date: 09/08/2018

Local time: 12:00

Place:

County Hall, Northallerton

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about electronic workflows

VI.3)Additional information:

To access the tender documents you must register your organisation details on the YORtender (ProContract)system at https://procontract.due-north.com/Login/by creating a user name, password and company profile. Toview details of this contract, click on the Current Opportunities icon, the Opportunity should be displayed on thepage; alternatively use the Opportunity Search icon to find the opportunity. In the search criteria set:

— Organisation to: North Yorkshire County Council,

— Use the ‘Contains’ search to search by key word or the contract ID: DN330227,

— Display tenders to: All,

— Matching categories to: All.

Click search and the details of this contract should be displayed.

Once you locate the tender you will need to express your interest in this tender by clicking the Register tab which will then allow you to download any documentation required, complete and re-attach the documents to the system. This should be done in advance of the deadline date. If you require further information, guidance or support using YORtender please visit the website link

https://www.yortender.co.uk/procontract/help.nsf/frm_banner_help?openform

Which contains an overview of the system as well as detailed guidance for registering and participating inprocurement projects.

If you have specific system issues please contact the Yortender Helpdesk; tel: 0330 005 0352 or emailprocontractsuppliers@proactis.com.

VI.4)Procedures for review

VI.4.1)Review body

North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.4.2)Body responsible for mediation procedures

Legal Services North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.4.3)Review procedure

Precise information on deadline(s) for review procedures:

North Yorkshire County Council shall in accordance with the Public Contracts (amendment) Regulations 2015, incorporate a minimum 10 day standstill period commencing at the point that information on the intention to award the contract is sent to tenderers. The council shall, as soon as possible after the decision has been made, inform the tenderers and candidates of its decision, and shall do so by notice in writing by the most rapid means of communication practicable. The information will include;

a) the criteria for the award of the contract;

b) the reasons for the decision;

c) the name of the economic operator to be awarded;

d) a precise statement when the standstill is expected to end.

Should additional information be required, please contact the person cited in paragraph l.1 of this form. If an appeal regarding the award of a contract has not been successfully resolved, Public Contracts Regulations 2015 (SI2015 No 6) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland.

Any such action must be started within 30 working days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting the proceedings had arisen. Where a contract has not been entered into the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. Following the 10 day standstill period, if no further debriefing has been requested, the court may only award damages once the contract has been entered into.

VI.4.4)Service from which information about the review procedure may be obtained

Legal Services North Yorkshire County Council
Northallerton
DL7 8AD
United Kingdom

VI.5)Date of dispatch of this notice:

06/07/2018