Independent advocacy service for children and young people for Youth Justice Board
The Youth Justice Board supported by the Ministry of Justice Procurement Directorate intends to procure independent advocacy service to children and young people held in STCs and under-18 YOIs within England and Wales. During 2011-2012 advocacy services were accessed 7 039 times by young people detained within STCs and YOIs.
UK-London: services related to the detention or rehabilitation of criminals
Section I: Contracting authority
The Youth Justice Board for England and Wales
102 Petty France
Contact point(s): Nicola Calvey
For the attention of: Nicola Calvey
SW1H 9AJ London
Telephone: +44 2033345718
General address of the contracting authority: http://www.justice.gov.uk/about/yjb
Further information can be obtained from: The above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)
Tenders or requests to participate must be sent to: The above mentioned contact point(s)
Section II: Object of the contract
Service category No 27: Other services
Main site or location of works, place of delivery or of performance: England and Wales.
NUTS code UK
All young people in under-18 YOIs and STCs should be able to access independent advocacy services to support their period in custody and to support young people to understand and exercise their rights. The service will support young people who struggle to speak on their own behalf and to enhance their ability to do so by themselves in the future. Access to advocacy services is important during periods of vulnerability and crisis.
The Youth Justice Board will be procuring the contract through a restricted process.
Tenders may be submitted for one or more lots
Estimated value excluding VAT:
Range: between 3 750 000,00 and 6 250 000,00 GBP
Information about lots
Lot No: 1 Lot title: Independent advocacy service to children and young people (Northern Region)
— Oakhill STC: 80 beds accommodating males only, located in Milton Keynes,
— Hassockfield STC: 58 beds accommodating males and females, located in County Durham,
— Rainsbrook STC: 87 beds accommodating males and females located in Warwickshire,
— Hindley YOI: 440 beds, accommodating males only located in, Hindley,
— New Hall YOI: 9 beds accommodating females only located in West Yorkshire,
— Werrington YOI: 160 beds, accommodating males only located in Stoke on Trent,
— Wetherby YOI: 396 beds, accommodating males only located in, West Yorkshire.
An indicative value based on a 3 year contract duration is c.603 000 GBP. This represents the maximum contract value for lot 1. An indicative value based on a 5 year contract is c.1 010 000.
Estimated value excluding VAT:
Range: between 603 000,00 and 1 010 000,00 GBP
— Medway STC: 76 beds accommodating males and females located in Kent,
— Ashfield YOI: 360 beds, accommodating males only located in Bristol (privately operated),
— Cookham Wood YOI: 131 beds, accommodating males only located in, Kent,
— Downview YOI: 16 beds, accommodating females only located in Surrey,
— Eastwood Park YOI: 16 beds, accommodating females only located in Gloucester,
— Feltham YOI: 240 beds accommodating males only located in, Middlesex,
— Parc YOI: 64 beds, accommodating males only located in, Bridgend (privately operated),
— Warren Hill YOI: 192 beds, accommodating males only located in, Suffolk.
An indicative value based on a 3 year contract duration is c. 647 000 GBP This represents the maximum contract value for lot 2. An indicative value based on a 5 year contract is c. 1 080 000.
Estimated value excluding VAT:
Range: between 647 000,00 and 1 080 000,00 GBP
Section III: Legal, economic, financial and technical information
Description of particular conditions: The Youth Justice Board (YJB) has contracted independent advocacy service provision to all secure training centres since 2000 and young offender institutions since 2003. Section 44 of the secure training centre rules gives the Secretary of State the power to appoint independent persons to visit a centre. The YJB exercise this power on behalf of the Secretary of State by providing independent person services (advocates) to secure training centres under advocacy contracts. Whilst there is no equivalent legislative requirement for independent advocates in young offender institutions, as a direct result of the YJB Safeguarding Review 2003 and reinforced by the findings of the YJB Safeguarding Review 2008, the YJB commissioned advocacy services across all young offender institutions.
See III.2.1 and III.2.2.
Section IV: Procedure
Objective criteria for choosing the limited number of candidates: Potential providers will be selected to participate in the restricted procedure according to the responses given to the pre-qualification questionnaire. They must first meet a minimum threshold to be deemed “compliant” and will then be ranked relative to the other potential providers in accordance with the system described in the descriptive document.
There will be a requirement for bidders to present their solution to the YJB during the evaluation period. The presentation will not be evaluated but will be for the purpose of clarification. There will also be a requirement to present part of their solution to Young People in an STC and YOI.
The Authority will limit the number of bidders to be invited to invitation to tender per lot to 5 bidders.
The most economically advantageous tender in terms of the criteria stated below
1. Independent advocacy services. Weighting 40
2. Working with relevant premises and stakeholders. Weighting 20
3. Staffing. Weighting 14
4. Reporting. Weighting 3
5. ICT. Weighting 3
6. Mobilisation. Weighting 10
7. Commercial / financial / legal (excludes price). Weighting 10
Prior information notice
Section VI: Complementary information
Estimated timing for further notices to be published: 3 or 5 years depending if the contract is extended
The Youth Justice Board for England and Wales is an executive non-departmental public body. Its board members are appointed by the Secretary of State for Justice. The Youth Justice Board:
— oversees the youth justice system in England and Wales,
— works to prevent offending and reoffending by children and young people under the age of 18,
— ensures that custody for them is safe, secure, and addresses the causes of their offending behaviour.
Ministry of Justice:
The Ministry of Justice Procurement Directorate will be supporting the Youth Justice Board with the process. The Ministry of Justice came into being on 9.5.2007. It brought together the responsibilities of the Department of Constitutional Affairs, the National Offender Management Service (NOMS) and the Office for Criminal Justice Reform.
During the tendering process there is a probability that an establishment(s) will be decommissioned. The Authority does not know as yet the timing which this may take effect or has yet to identify the establishment(s) that this is likely to affect, but bidders should take note. More information will be given within the invitation to tender on how bidders will reflect their amended cost for the decommissioning of an establishment(s) and how the possible change would take effect. Bidders should also note that the there could be further decommissioning of establishment(s) during the life of the contract.
The Youth Justice Board will be using the Ministry of Justice eSourcing portal throughout this procurement exercise. The eSourcing portal is an online application that allows all potential suppliers to create and submit their responses to any requests for information, requests for quotes, or requests for proposals via the internet rather than in paper form (where they have been invited to respond). If you are not registered on the eSourcing portal please send an e-mail to the relevant buyer as stated in the notice/advert YJB_DSA_Advocacy_Project@yjb.gsi.gov.uk.
Sourcing reference number: eg. 2054-2-YJB-MC-RFI The buyer will then contact you with the registration process. Once registered please confirm this with YJB_DSA_Advocacy_Project@yjb.gsi.gov.uk to ensure that you are added to the request for information. If you are already registered on the eSourcing portal please contact the relevant buyer expressing your interest in the sourcing event. You will then be notified by e-mail when the sourcing event has been opened.
HM Government requires that tender documentation issued by government departments for contracts with a value exceeding 10 000 GBP over the life of the contract are published online (www.businesslink.gov.uk) for the general public. The resulting contract shall also be published. The Youth Justice Board and/or Ministry of Justice may use its discretion to redact information to protect key commercial interest or on prescribed grounds. Therefore, bidders who wish information not to be published if successful should secure agreements with the Youth Justice Board and/or Ministry of Justice prior to submission. This could include key commercial interests, would be trade secrets and commercial interests which would be prejudiced by publication, all following the test in section 43 of the Freedom of Information Act 2000 http://www.justice.gov.uk/guidance/docs/foi-exemption-s43.pdf. Only documentation relating to the award will be published.
The prescribed grounds for redaction are:
(a) National security;
(b) Personal data;
(c) Information protected by intellectual property rights;
(d) Information which is not in the public interest to disclose (following tests under the Freedom of Information Act 2000);
(e) Third party confidential information;
(f) IT security; and
(g) Prevention of fraud.
The most economically advantageous tender based on IV.2.1. The sub-criteria for each criteria will be stated in the ITT.
Award of contract:
The Youth Justice Board and the Ministry of Justice reserves the right to reject all or any bids for the competition and not to award a contract, without any liability on its part. Nothing in this OJEU contract notice shall generate any contractual obligations prior to the signature of a contract.
A contract for each lot for independent advocacy services for young people covering England and Wales for 3 years with an option to extend by a further 2 years. The Youth Justice Board and Ministry of Justice are keen to encourage the involvement of small and medium enterprises (SMEs) and third sector organisations and are therefore willing to consider a number of options regarding the contracting and any sub-contracting arrangements.
Freedom of information:
The Freedom of Information Act came fully into force in 2005. If any organisation considers that any information supplied by them is either commercially sensitive or confidential in nature, this should be highlighted and the reasons for its sensitivities specified. In such cases the relevant material will in response to FOI requests be examined in the light of exemptions provided for in the Act.
Youth Justice Board for England and Wales
102 Petty France
SW1H 9AJ London
VI.5)Date of dispatch of this notice:1.10.2012