Independent Advocacy Services for Newcastle City Council

Newcastle City Council is seeking to deliver the requirements for an advocate under the following legislations: Independent advocacy under the Care Act 2014.

United Kingdom-Newcastle upon Tyne: Health and social work services

2015/S 057-100191

Contract notice

Services

Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Newcastle City Council
Room 104, Civic Centre, Barras Bridge
For the attention of: Stacey Urwin
NE1 8QH Newcastle upon Tyne
UNITED KINGDOM
Telephone: +44 1912116366
E-mail: corporate.procurement.team@newcastle.gov.uk
Fax: +44 1912114832

Internet address(es):

General address of the contracting authority: http://www.newcastle.gov.uk

Address of the buyer profile: http://www.neportal.org

Electronic access to information: http://www.neportal.org

Electronic submission of tenders and requests to participate: http://www.neportal.org

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Regional or local authority

I.3)Main activity

General public services

I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description

II.1.1)Title attributed to the contract by the contracting authority:

004397 — Independent Advocacy Services.

II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 25: Health and social services
Main site or location of works, place of delivery or of performance: Newcastle City Council.

NUTS code UKC22

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract

II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

This notice is a call for competition in accordance with Directive 2014/24/EU Article 48(2). Tenders or requests to participate are to be sent viahttp://www.neportal.org Variants are not accepted.

There are statutory obligations placed on local authorities to provide independent advocates in certain circumstances and eligibility to enable an individual to have their voice heard and represented. Newcastle City Council is seeking to deliver the requirements for an advocate under the following legislations:
— Independent advocacy under the Care Act 2014;
— Independent Mental Capacity Advocates (IMCAs) under the Mental Capacity Act 2005 including the Deprivation of Liberty Safeguards (DOLS);
— Relevant Person’s Representative (RPR) which is covered in the Mental Capacity (Deprivation of Liberty: Appointment of Relevant Person’s Representative) Regulations 2008; and;
— Independent Mental Health Advocacy (IMHAs) under the Mental Health Act 1983, as amended 2007.
The purpose of this Contract is to fulfil the statutory obligations on the local authority to commission independent advocacy under these particular Acts.

II.1.6)Common procurement vocabulary (CPV)

85000000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): yes

II.1.8)Lots

This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: no

II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Newcastle City Council is seeking to appoint a provider to deliver advocacy services as detailed in II.1.5, commencing 1.9.2015 until 31.8.2017 with the option to extend for up to 2 x 12 months. We have considered Lotting under this contract however, one of the requirements of this contract is the delivery of Independent Advocacy under the remit of the Care Act 2015. The Care Act is very specific in that it requires the minimisation of professional intervention. Lotting would result in a multi Provider offer which contravenes the spirit of the Act. This information relates to Annex B5.
Estimated value excluding VAT: 1 480 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Option to extend for up to 2 x 12 months, commencing 1.9.2017 up to 31.8.2019.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Starting 1.9.2015. Completion 31.8.2017

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract

III.1.1)Deposits and guarantees required:

Details to be included in the Invitation to Tender.

III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Details to be included in the Invitation to Tender.

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Details to be included in the Invitation to Tender.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Details to be included in the Invitation to Tender.

III.2)Conditions for participation

III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Information and formalities necessary for evaluating if the requirements are met:
All applicants are required to complete and return a detailed Contractor Evaluation Questionnaire prepared by the Contracting Authority and provide such supporting evidence as may be requested by the deadline stated in the Invitation to Tender.

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: As set out in the Contractor Evaluation Questionnaire.
Minimum level(s) of standards possibly required: As set out in the Contractor Evaluation Questionnaire.

III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
As set out in the Contractor Evaluation Questionnaire.
Minimum level(s) of standards possibly required:
As set out in the Contractor Evaluation Questionnaire.

III.2.4)Information about reserved contracts

III.3)Conditions specific to services contracts

III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

Open

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

IV.1.3)Reduction of the number of operators during the negotiation or dialogue

IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no

IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:

CONTRACT-9U9J-63LH5E

IV.3.2)Previous publication(s) concerning the same contract

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

27.4.2015 – 12:00

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

Any EU official language

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Persons authorised to be present at the opening of tenders: no

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no

VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no

VI.3)Additional information

The type of procedure is Open Procedure. The Best price-quality ratio assessed on the basis of price/cost and the criteria stated in the procedure documents.

VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

VI.4.2)Lodging of appeals

Precise information on deadline(s) for lodging appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to query the information provided and/or decide whether or not they wish to challenge the award decision before the contract is entered into. Queries should be directed to the address in part I.1.

VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:

16.3.2015