Independent Advocacy Services for State Hospitals Board for Scotland

Independent Advocacy Services for State Hospitals Board for Scotland

The State Hospital feels that the best model of advocacy to meet the needs of patients is that of independent professional advocacy.

United Kingdom-Lanark: Other community, social and personal services

2014/S 245-432340

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

The State Hospitals Board for Scotland
110 Lampits Road, Carstairs
For the attention of: Tom Hair
ML11 8RP Lanark
Telephone: +44 1555840293

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Electronic access to information:

Electronic submission of tenders and requests to participate:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions

I.3)Main activity


I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract


II.1.1)Title attributed to the contract by the contracting authority:

Independent Advocacy Service to the State Hospital.

II.1.2)Type of contract and location of works, place of delivery or of performance

Service category No 27: Other services
Main site or location of works, place of delivery or of performance: The State Hospital.

NUTS code UKM38

II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement

II.1.5)Short description of the contract or purchase(s)

The State Hospital are not looking for legal service in this tender.
Independent Advocacy Service to the State Hospital.
The State Hospital is Scotland’s only high security hospital. It provides assessment, treatment and care in conditions of special security for individuals with mental disorder who, because of their dangerous, violent or criminal propensities, cannot be cared for in any other setting. Employing around 700 staff, the hospital is a national resource for Scotland and Northern Ireland and is a special health board.
The State Hospital is an NHS secure hospital with approximately 140 patients in our care.
The State Hospital recognises that many of our patients may be disadvantaged or excluded by being a patient at the hospital. People who are vulnerable to such an extent that they are unlikely to be able to fulfil their basic human needs, or require support or assistance to be heard, deserve the right to access independent advocacy.
The State Hospital feels that the best model of advocacy to meet the needs of patients is that of independent professional advocacy.
The aim is to support people to represent their own interests. If this is not possible, the advocate will represent the person’s views.
The advocate provides support on specific issues. He or she provides information and options and will provide short or long term support. Independent professional advocates will support several people at any time.
The main objectives of the service is to deliver the following:
— Empowering people who need a stronger voice by enabling them to express their own needs and make their own decisions;
— Provide a means of enabling patients to make informed decisions and to remain in control of their own care;
— Help patients access information they need to understand options open to them;
— Help them make their views and wishes known;
— Ensure patients feel they are valued, respected, empowered and that they are listened to;
— Safeguard and protect the rights of patients unable, for whatever reason, to speak up for themselves;
— Safeguarding people who are vulnerable and discriminated against or whom services find difficult to serve.
Note: The buyer is using PCS-Tender to carry out this procurement process. Please note this is a separate website and if you are not already registered, registration will be required.

To access PCS-Tender, record your interest in this notice and access the tender documentation please visit and search for project Code project_3068 — Patient Advocacy Service under s Open to All Suppliers. Please use the Search/Filter function, then select Project Code from the dro-pdown. Please note that once you have expressed interest in the it will move to your My s area.

For further information on using PCS-Tender, please read the Supplier Response Guide:

If you have already registered on Public Contracts Scotland and PCS-Tender and paired your accounts you can access PCS-Tender through your Public Contracts Scotland Control Panel.

II.1.6)Common procurement vocabulary (CPV)


II.1.7)Information about Government Procurement Agreement (GPA)


This contract is divided into lots: no

II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract

II.2.1)Total quantity or scope:

Please note that the State Hospital are Not looking for Legal Service in this tender.
Estimated value excluding VAT:
Range: between 50 000 and 145 000 GBP

II.2.2)Information about options

Options: yes
Description of these options: Different models of service delivery maybe be offered to the State Hospital we currently have a number of Advocates on site, and will address other models of delivery.

II.2.3)Information about renewals

This contract is subject to renewal: no

II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Scottish Law.

III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: no
III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

III.2.2)Economic and financial ability

Information and formalities necessary for evaluating if the requirements are met: Staff Engaged in the delivery of this service must have a current PVG certificate.
III.2.3)Technical capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure

IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria

IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information

IV.3.1)File reference number attributed by the contracting authority:


IV.3.2)Previous publication(s) concerning the same contract

Other previous publications

Notice number in the OJEU: 2014/S 124-220953 of 2.7.2014

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

IV.3.4)Time limit for receipt of tenders or requests to participate

30.1.2015 – 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender

IV.3.8)Conditions for opening of tenders

Date: 30.1.2015 – 12:00


The State Hospital

Persons authorised to be present at the opening of tenders: yes
Additional information about authorised persons and opening procedure: Bidders are welcome to apply to attend however only 1 from each bidding organisation and will be required to give 72 hours notice of your intent.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: yes
Estimated timing for further notices to be published: In Either 36 months or 60 months pending if we take up options to renew on a 1 plus 1 year bases after the first 36 months.
VI.2)Information about European Union funds

VI.3)Additional information

The State Hospital are not looking for legal Services.
(SC Ref: 330416).
VI.4)Procedures for appeal

VI.4.1)Body responsible for appeal procedures

The State Hospitals Procurement Department
110 lampits Road
ML11 8RP Carstairs
Telephone: +44 1555842177

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice: