Independent Options Appraisal for House of Commons and House of Lords

Independent Options Appraisal for House of Commons and House of Lords

The overall aim of the IOA is to deliver an independently produced, costed appraisal of the remaining options available to the Contracting Authority to deliver the Programme, with a view to enabling Parliament to reach a well founded decision in principle on the means of restoring and renewing the Palace of Westminster.

UK-London: Feasibility study, advisory service, analysis

2013/S 095-161994

Contract notice


Directive 2004/18/EC

Section I: Contracting authority

I.1)Name, addresses and contact point(s)

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
Contact point(s):
For the attention of: Business Support Team
SW1H 9NB London
Telephone: +44 2072191600
Fax: +44 2072191600

Internet address(es):

General address of the contracting authority:

Address of the buyer profile:

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Other: UK Parliament
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1.1)Title attributed to the contract by the contracting authority:

GSV1179 Independent Options Appraisal and Related Services
II.1.2)Type of contract and location of works, place of delivery or of performance


II.1.3)Information about a public contract, a framework agreement or a dynamic purchasing system (DPS)

The notice involves a public contract
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s)

The Contracting Authority is seeking to procure a supplier (the Supplier) to undertake an independent appraisal of the options (the IOA) available to the Contracting Authority for delivery of the future Palace of Westminster (the Palace) restoration and renewal programme (the Programme).
The Pre Feasibility Study published in October 2012 (the Study) provided the basis for the House of Commons Commission and the House of Lords House Committee to narrow the options for the future restoration and renewal of the Palace of Westminster. It was agreed that an independent and impartial appraisal of these options (the IOA) will be undertaken as the next step and that this will assist in enabling the two Houses to reach a decision on the preferred way forward.
In delivering the IOA, it is anticipated that the Supplier will examine the costs, benefits, risks and general feasibility of each of the main Options available to the Contracting Authority in more detail than was possible at the time of the Study, and drawing on all available information.
The Contracting Authority has a number of work strands (the Workstreams) on going and an updated report for each of the Workstreams will be provided to the Supplier upon appointment. A list of the Workstreams is included within Part 3 of 3 (Project Information) of the Pre Qualification Questionnaire (PQQ).
The reports on the Workstreams will enable the Supplier to evaluate the extent to which each option would provide opportunities to achieve benefits, such as, for example, improved environmental performance and reduced ongoing maintenance costs.
In as far as the Options (to be considered within the IOA) may involve a temporary relocation of Parliamentary functions, the Supplier will examine the costs and risks associated with this approach (bearing in mind the essential requirement that Parliament must be able to continue its work uninterrupted at all times).
The overall aim of the IOA is to deliver an independently produced, costed appraisal of the remaining options available to the Contracting Authority to deliver the Programme (including, where required, any decant requirements where identified or inherent within the option), with a view to enabling Parliament to reach a well founded decision in principle on the means of restoring and renewing the Palace of Westminster while maintaining business continuity; and to pave the way for subsequent development of an Outline Business Case (OB), that meets the requirements for public sector best practice, as set out in the HM Treasury Green Book on Business Case Guidance.
It is therefore presently envisaged that the scope of services (the Scope) required may therefore include (but not be limited to) some or all of the following:
— management consultancy services;
— research and information management services;
— property management services, including management of building surveying, facilities management, acquisitions / disposals, and dilapidations;
— architectural master planning and design services;
— architectural technology services;
— heritage and conservation planning guidance and advisory services;
— structural and civil engineering design services;
— building environmental services, design and engineering services;
— construction feasibility studies, planning and management (including logistics planning and temporary structure / works design and planning);
— project and programme management services;
— quantity surveying, cost and value management services;
— environmental sustainability design and guidance services;
— planning design, consultancy and advisory services;
— risk management services;
— quality management services;
— health, safety and welfare design and advisory services;
— building regulations and building control guidance and advisory services;
— security management guidance and advisory services;
— report writing, including (but not limited to) business cases, options appraisals and feasibility studies.
In addition to the above, the Supplier may or may not be required to assist the Contracting Authority with the delivery of further services relating to the implementation of the Programme, including (but not limited to) assisting with business case development, and delivery of any future advisory or assurance or management services.
The Supplier may also be subsequently invited to act as the Supervisor or the Coordinator (as defined in the Construction (Design and Management) Regulations 2007), if and when required or asked to do so by the Contracting Authority.
The Scope may also include the adoption and development of the Contracting Authoritys outline or scheme design information, into the detailed design of the works that may form any future programme of works, which may result in the Supplier offering design warranties and performance certification for those works and / or materials supplied that are designed and / or tested by the Supplier.
Full details of the Scope (including the warranties that will be sought from the Supplier) will be provided to those Applicants that are shortlisted to receive the Invitation to Tender (ITT).
In delivering the Scope, it is anticipated that the Supplier will largely work on the Parliamentary Estate and be based within the offices of the Contracting Authority. The Suppliers work will be facilitated by the internal Programme team, which will ensure that it has all necessary access to information, people and information communication technology (ICT) systems.
The Contracting Authority will be using the procurement process (the Procurement) to assess and identify a suitably competent Supplier that will deliver the Scope at the right level of quality, price and on time. It is anticipated that, through the Procurement, the Supplier will be able to demonstrate a good financial standing, supported by appropriate levels of relevant business turnover, insurance cover, and significant experience in (but not limited to) one or more of the following:
delivery of feasibility studies, independent options appraisals, scoping studies, and business cases in the early stages of complex projects or programmes;
an ability to maintain an independence of the suppliers approach (and those of its employees and its Relevant Companies and their employees) whilst delivering services across several locations (including that of the Contracting Authority);
the delivery of multidisciplinary services for a single client over a pro longed period of time;
the management of a range of stakeholders operating in a complex political environment;
the delivery of services within challenging schedule constraints;
experience in identifying and managing the risks associated with large construction programmes (including health and safety, design, schedule, cost, procurement and environmental sustainability);
having maintained a good financial standing, with appropriate levels of turnover;
an ability to source the required levels of insurance cover.
In addition, whilst it is not an absolute requirement for an Applicant to demonstrate experience of having worked on either National Trust Grade 1 listed buildings, Sites of Special Interest, or UNESCO World Heritage List sites, it is noted that experience of providing similar services to the Scope on buildings of this type may be advantageous to prospective Applicants, and will be reflected within the scoring of the Applicants technical response to this PQQ.
More detail on the specific criteria that will be used by the Contracting Authority to identify a shortlist of organisations that will receive the ITT can be found elsewhere within the PQQ.
II.1.6)Common procurement vocabulary (CPV)

71241000, 71311300, 71356400, 71321000, 79410000, 71243000, 71334000, 71356200, 71244000, 71313000, 71540000, 71631300, 71510000, 71251000, 71300000, 71541000, 71250000, 79418000, 71356300, 71240000, 71245000, 71247000, 71315400, 71521000, 71246000, 71310000, 71333000, 71312000, 71530000, 71315300, 71315100, 71325000, 71315200, 71520000, 71621000, 71242000, 71336000, 71356000, 71324000, 71230000, 71330000, 71335000, 71326000, 71248000, 71631000, 71500000, 71631400, 71630000, 71356100, 71320000

II.1.7)Information about Government Procurement Agreement (GPA)

The contract is covered by the Government Procurement Agreement (GPA): no

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: yes
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:
II.2.2)Information about options
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Applicants will be required to provide the Contracting Authority with appropriate levels of surety on their performance and delivery of their services. This may include a requirement to provide (where applicable) either a parent company guarantee from the ultimate parent company, or the provision of a performance bond. Full details of sureties and guarantees required will be provided to those organisations that are shortlisted to receive the ITT.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

Applications are invited from all.
III.1.4)Other particular conditions

The performance of the contract is subject to particular conditions: yes
Description of particular conditions: Applicants are advised that the Contracting Authority has reviewed the degree of financial risk associated with the delivery of the Scope, and its likely impact on an organisations turnover levels. Accordingly, the Contracting Authority invites Applications from organisations that can demonstrate:
a. a minimum annual turnover in each of the last 3 consecutive years of GBP 20,000,000 or equivalent financial performance in the Applicants reporting currency or equivalent proof of financial standing;
b. in the case of a consortium bid, the combined minimum annual turnover of the Applicant and the Relevant Companies in each of the last 3 consecutive years must be no less than that specified in paragraph (a.) above and the minimum annual turnover of at least one of the parties must be no less than GBP 10,000,000 or equivalent financial performance in reporting currency or equivalent proof of financial standing.
In addition, the Contracting Authority will undertake a check of each Applicant and / or any Relevant Companys financial strength. The check will be undertaken by establishing a Risk Score for each Applicant or Relevant Company. The Contracting Authority requires each Applicant and / or Relevant Company to achieve a minimum Risk Score of 50 or above. Risk Scores of between 1 and 20 may be automatically excluded from further consideration and Risk Scores between 21 and 49 may be the subject of further checks and clarification.

If this information is not available from for a particular Applicant or their Relevant Companys, the Contracting Authority will undertake alternative checks as appropriate to establish an equivalent measure of that Applicant or Relevant Companys financial strength. These alternative checks may involve the use of either the Applicant or the Relevant Companys financial accounts, which the Applicant and Relevant Company is obliged to submit as a part of their Application.

Finally, the Contracting Authority requires Applicants to agree to ensure that they will be able to provide (at the time of entering into an agreement with the Contracting Authority) the following levels of insurance:
(Public Liability Insurance) Liability for loss of or damage to property and liability for bodily injury to or death of a person (not an employee of the Supplier) caused by activity in connection with this Contract. Minimum level of indemnity required: GBP10,000,000 for each and every occurrence and in the annual aggregate with respect to pollution and products liability;
(Employers Liability Insurance) Liability for death or bodily injury to employees of the Supplier arising out of and in the course of their employment in connection with this Contract. Minimum level of indemnity required: the amount required by the applicable law. This insurance should include an Indemnity to Principal clause and Waiver of Subrogation in favour of the Employer, and the Contracting Authority;
(Motor Vehicle Insurance) Third party liability in respect of all vehicles used on public highways, site access roads or in any circumstances requiring insurance under the Road Traffic Acts. Minimum level of indemnity required: the amount required by the applicable law;
(Professional Indemnity) Liability of the Supplier for claims made against him arising out of his failure to use the skill, care and diligence required by the Contract. Minimum level of indemnity required: GBP20,000,000 for each and every claim and in the annual aggregate for claims arising out of pollution/contamination maintained for a period of 12 years following Completion;
(Other) Other insurances as required by statute. Minimum level of indemnity required: as required by the applicable law.
The Contracting Authority reserves the right to adjust these minimum standards in accordance with the Regulations and to reject responses from Applicants and / or Relevant Companies who are unable to meet the above criteria.

III.2)Conditions for participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: Applicants are required to complete a pre-qualification questionnaire.
This may be obtained from the following website as described at III.2.3 and must be completed and returned by the deadline given at IV.3.4 below.

The pre-qualification questionnaire shall include, but not be limited to, the matters detailed under clauses III.2.2 and III.2.3 below.

III.2.2)Economic and financial ability

Minimum level(s) of standards possibly required: As described in Section III.1.4 of this Contract Notice.
III.2.3)Technical capacity

Information and formalities necessary for evaluating if the requirements are met:
The Pre Qualification Questionnaire will be accessible at the following website

Prior to being given access to the Pre Qualification Questionnaire, Applicants are required to agree to provide a Mandatory Undertaking to the Contracting Authority. Following the receipt of the signed and executed Mandatory Undertaking, organisations will be invited to access the PQQ documents.
Please register your company on the Authoritys procurement portal.
Once registered, please email , clearly stating the contract reference GSV1179 Consultancy Services Restoration and Renewal Programme Palace of Westminster, expressing your interest in this procurement project, requesting the Mandatory Undertaking document.

The Commercial Services team will reply to your email, sending by return a copy of the Mandatory Undertaking document.
Once the Applicant has completed, signed and returned the Mandatory Undertaking document by email to, the Applicant (having already registered on the In-Tend procurement portal) can be attached to this procurement project, at which point the Applicant will be able to access the tender documents (and submit their Pre Qualification return).

If you have registered and have forgotten your username and password, please click on the forgotten password link on the In-Tend homepage. Please keep this username and password secure, and do not pass it to any third parties.
If you are experiencing problems, then please contact the InTend helpdesk via email: or call +44 (0)844 272 8810 for further assistance.

Please ensure that you allow yourself plenty of time when responding to this invitation to tender prior to the closing date as in in IV.3.4. If you are uploading multiple documents you will have to individually load one document at a time or you can opt to zip all the documents in an application like WinZip or WinRar.
Minimum level(s) of standards possibly required:
As stated in the PQQ and elsewhere in this Contract Notice

III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

IV.1.2)Limitations on the number of operators who will be invited to tender or to participate
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction will be used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

IV.3.2)Previous publication(s) concerning the same contract

Prior information notice

Notice number in the OJEU: 2012/S 247-407456 of 22.12.2012

IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

IV.3.7)Minimum time frame during which the tenderer must maintain the tender
IV.3.8)Conditions for opening of tenders

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information

The contract will be considered as a contract made in accordance with the law of England and Wales and subject to the jurisdiction of the courts of England and Wales. The House of Lords and the House of Commons are Public Authorities within the meaning of the Freedom of Information Act 2000 and all correspondence received will be dealt with in accordance with the Act. The Employer does not bind himself to accept the lowest, or any, tender submitted. Shortlisted tenderers will be subject to further evaluation which may include tender presentation.
VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
SW1H 9NB London
Telephone: +44 2072191600

Body responsible for mediation procedures

Corporate Officer of the House of Lords and Corporate Officer of the House of Commons
14 Tothill Street
Sw1H 9NB London
Telephone: +44 2072191600

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

VI.5)Date of dispatch of this notice:15.5.2013