Independent Safety Auditor for Artillery Systems

Independent Safety Auditor for Artillery Systems

To have Independent Safety Auditor (ISA) support across the breadth of Artillery Systems (Arty Sys) business in order to comply with Departmental policy and be sufficiently certain that equipment provided by Arty Sys is safe to use.

UK-Bristol: auditing services

2012/S 219-361073

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Artillery Systems Team, DE&S
Abbey Wood, Spruce 0a, #1003
Contact point(s): Ian Thomas
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067980156
E-mail: deslectg-arty-comrcl-stk-r@mod.uk
Fax: +44 1179319567

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority
I.3)Main activity
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Independent Safety Auditor for Artillery Systems.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 3: Defence services, military defence services and civil defence services
NUTS code UKK1

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Auditing services. Independent Safety Auditor for Artillery Systems.
Requirement.
To have Independent Safety Auditor (ISA) support across the breadth of Artillery Systems (Arty Sys) business in order to comply with Departmental policy and be sufficiently certain that equipment provided by Arty Sys is safe to use.
To consider possible methods of providing ISA support and establish which provides the most effective and efficient solution. Outputs of the ISA contract shall include:
— Attend Safety & Environmental Working Groups (SEWG) and Project Safety & Environmental Committees (PSECs), confirm they are being run in accordance with the appropriate policies and are operating effectively, and report on key issues from project areas where System safety management is falling short of the required MoD standard.
— Inform relevant Project Managers of any changes to Health, Safety & Environmental policy that would have positive and/or negative effect on equipment within the Artillery Systems Project Team.
— Review and comment on the Arty Sys Safety and Environmental Management System (SEMS), Identify good practice, identify improvements and inform of changes in Safety (inc Health) & Environmental legislation that would have an impact of Arty Sys equipment and third party equipment that Arty Sys use but are not the Duty Holder.
— The ISA will be required to carry out audit of safety documentation including Safety Management Plan, Safety Requirements (incl. in URD and SRD and derived requirements), Software Development Plan, Safety Case Report, Hazard Log, Test/Trial Plan, Test/Trial reports; in line with current MoD safety policy for all equipments within the Artillery Systems Project Team. The ISA shall provide a written report identify and short falls in policy and guidance.
— Conduct a three yearly management level audit for all equipments within Arty Sys, to be done at the end of the 3 year contract period.
The projects within Arty Sys include Towed Artillery, AS90, MLRS, GMLRS, MAMBA, ASP, Firestorm, HLM, LCMR, MSTAR, JFI, NABK, CDM, DTT, FC BISA/FCA and JPM.
The ISA shall have technical competence in general safety including:
— knowledge and experience of the legal and safety regulatory framework, and it’s applicability to MoD equipments,
— understanding of the principles and concepts of safety management, e.g. ALARP, hazards, risk and safety requirements,
— knowledge and experience of techniques and methods to determine and analyse safety issues of importance and to make a judgement on the safety of a system. Examples of such knowledge include safety analysis techniques such as HAZOPS and Fault Tree Analysis, and the ability to estimate the necessary resources,
— knowledge and experience of specific standards, guidelines or codes of practice relevant for the project, e.g. Def Stan 00-56 and the applicable safety management JSPs. All deliverables must adhere to MoD safety policy and comply with; JSP 454 issue 5, JSP 520, JSP 815, JSP 375, Def Stan 00-56.
The ISA shall have technical competence in application domain safety, where an understanding of the specific technologies used and the context of their use extends the ability to successfully audit the safety of the system, including:
— safety engineering knowledge and experience appropriate to the application area and technology, including safety practices appropriate to the organisation and application area,
— engineering knowledge and experience appropriate to the application area (e.g. air traffic control) and technology (e.g. digital network communication),
— experience of other systems engineering disciplines including human factors integration, integrated logistic support and availability, reliability and maintainability would also be advantageous.
Independence.
The Independent Safety Auditor must be sufficiently independent that there is nothing that might affect or call into question their ability to carry out impartial assessment or audit activities or to make impartial judgements regarding safety. The winning bidder of this requirement shall be excluded from future safety advisory roles within Artillery Systems during the period of contract. Similarly, any company wishing to bid for this requirement who has already contributed to Artillery Systems safety requirements must show an acceptable level of separation from previous safety activity.
II.1.6)Common procurement vocabulary (CPV)

79212000

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
The contracting authority/entity may oblige the successful tenderer to award all or certain subcontracts through the procedure set out in Title III of Directive 2009/81/EC
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

3 Year Contract
Estimated value excluding VAT: 600 000 GBP
II.2.2)Information about options

Options: no
II.2.3)Information about renewals

This contract is subject to renewal: no
II.3)Duration of the contract or time limit for completion

Duration in months: 36 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

N/A.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

P2P.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

May be subject to ITAR.
III.1.5)Information about security clearance:

Candidates which do not yet hold security clearance may obtain such clearance until: 31.12.2016
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr.

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability
III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: yes
Reference to the relevant law, regulation or administrative provision: DEFSTAN 00-56, JSP 454 Iss 5, JSP 520, JSP 815, JSP 375.
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: yes

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 4 and maximum number 6
Objective criteria for choosing the limited number of candidates: Knowledge, Experience and Technical Competence in Safety and Environmental Policy, Regulations and Standards specifically for Artillery Equipment.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

ARTYSYS/00232
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

11.12.2012 – 17:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk. The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.

Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-2012119-DCB-4376793.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Artillery Systems Team, DE&S
Abbey Wood (S), Spruce 0a, #1003
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslectg-arty-comrcl-stk-r@mod.uk
Telephone: +44 3067980156

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Artillery Systems Team, DE&S
Abbey Wood (S), Spruce 0a, #1003
BS34 8JH Bristol
UNITED KINGDOM
E-mail: deslectg-arty-comrcl-stk-r@mod.uk
Telephone: +44 3067980156

VI.5)Date of dispatch of this notice:

9.11.2012