Independent Technical Evaluation Support for Unmanned Air Systems

Independent Technical Evaluation Support for Unmanned Air Systems

An Independent Technical Evaluator (ITE) is required to assess Modification Proposals, Incident Reports, Service Bulletins and Technical Notes to provide assurance that the technical information is correct and is suitable to achieve objectives, is valid and is fit for purpose.

UK-Bristol: Technical support services

2013/S 108-185309

Contract notice

Services

Directive 2009/81/EC

Section I: Contracting authority/entity

I.1)Name, addresses and contact point(s)

Unmanned Air Systems PT (UAS PT), DE&S
Yew 2c #1251, MOD Abbey Wood
Contact point(s): DES UAS-CM1a1
For the attention of: Helen Jefferies
BS34 8JH Bristol
UNITED KINGDOM
Telephone: +44 3067934635
E-mail: desuas-cm1a1@mod.uk
Fax: +44 3067931910

Further information can be obtained from: The above mentioned contact point(s)

Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from: The above mentioned contact point(s)

Tenders or requests to participate must be sent to: The above mentioned contact point(s)

I.2)Type of the contracting authority

Ministry or any other national or federal authority, including their regional or local sub-divisions
I.3)Main activity

Defence
I.4)Contract award on behalf of other contracting authorities/entities

The contracting authority is purchasing on behalf of other contracting authorities: no

Section II: Object of the contract

II.1)Description
II.1.1)Title attributed to the contract by the contracting authority:

Independent Technical Evaluation (ITE) support for Unmanned Air Systems UOR projects.
II.1.2)Type of contract and location of works, place of delivery or of performance

Services
Service category No 26: Other services
NUTS code UK

II.1.3)Information on framework agreement
II.1.4)Information on framework agreement
II.1.5)Short description of the contract or purchase(s):

Technical support services. An Independent Technical Evaluator (ITE) is required to assess Modification Proposals, Incident Reports, Service Bulletins and Technical Notes to provide assurance that the technical information is correct and is suitable to achieve objectives, is valid and is fit for purpose. The ITE must be competent in technical evaluation skills in the air domain, including knowledge of relevant MOD safety and airworthiness policy and legislation. The company is required to be ISO 9001 accredited (certified by UKAS).
II.1.6)Common procurement vocabulary (CPV)

71356300

II.1.7)Information about subcontracting

The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
II.1.8)Lots

This contract is divided into lots: no
II.1.9)Information about variants

Variants will be accepted: no
II.2)Quantity or scope of the contract
II.2.1)Total quantity or scope:

Category F1c: GBP 869,716 to GBP 4,500,000.
Estimated value excluding VAT:
Range: between 869 716 and 45 000 000 GBP
II.2.2)Information about options

Options: yes
Description of these options: Further to the advertised duration the contract may be subject to extension of each or all of the Work Packages. Detailed options will be provided at ITT stage.
Provisional timetable for recourse to these options:
in months: 18 (from the award of the contract)
II.2.3)Information about renewals
II.3)Duration of the contract or time limit for completion

Duration in months: 21 (from the award of the contract)

Section III: Legal, economic, financial and technical information

III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:

Bank and/or parent company guarantees and/or other guarantees of performance and financial liability may be required.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:

Conditions relating to financing and payment will be specified in the contractual documentation.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:

If a group of economic operators submits a bid, the group must nominate lead organisation to deal with the Authority. The Authority shall require the group to form a legal entity before entering into the contract.
III.1.4)Other particular conditions to which the performance of the contract is subject, in particular with regard to security of supply and security of information:

Specific conditions will be set out in the ITT.
III.1.5)Information about security clearance:
III.2)Conditions for participation
III.2.1)Personal situation

Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers

Information and formalities necessary for evaluating if the requirements are met: The Authority will apply all the offences listed in Article 39(1) of Directive 2009/81/EC (implemented as Regulation 23(1) of the Defence and Security Public Contract Regulations (DSPCR) 2011 in the UK) and all of the professional misconducts listed at Article 39(2) of Directive 2009/81/EC (see also Regulation 23(2) in the DSPCR 2011) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of the Regulation 23(1) and 23(2) criteria are at http://www.contracts.mod.uk/delta/project/reasonsForExclusion.html#dspr

Candidates will be required to sign a declaration confirming whether they do or do not have any of the listed criteria as part of the pre-qualification process.
Candidates who have been convicted of any of the offences under Article 39(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest (including defence and security factors) for doing so.
Candidates who are guilty of any of the offences, circumstances or misconduct under Article 39(2) may be excluded from being selected to bid at the discretion of the Authority.

III.2.2)Economic and financial ability

Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)

Information and formalities necessary for evaluating if the requirements are met: (c) where appropriate, a statement, covering the three previous financial years of the economic operator, of: (i) the overall turnover of the business of the economic operator; and (ii) where appropriate, the turnover in respect of the work, works, goods or services which are of a similar type to the subject matter of the contract.
The Authority reserves the right to carry out a CAAS investigation.

III.2.3)Technical and/or professional capacity
III.2.4)Information about reserved contracts
III.3)Conditions specific to services contracts
III.3.1)Information about a particular profession

Execution of the service is reserved to a particular profession: no
III.3.2)Staff responsible for the execution of the service

Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: no

Section IV: Procedure

IV.1)Type of procedure
IV.1.1)Type of procedure

Accelerated restricted
Justification for the choice of accelerated procedure The Authority considers this to be a fundamental Safety Requirement in support of recognised Urgent Operational Requirements.
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate

Envisaged minimum number 2 and maximum number 6
Objective criteria for choosing the limited number of candidates: Due to the compressed timelines to deliver, the Authority will not carry out a formal PQQ process. Companies wishing to express an interest in this requirement, in addition to the mandated information requested in “Conditions for Participation” in sections III.2.1 to III.2.2 above, MUST provide the following information as part of their formal Expression of Interest return to the Authority by 17.6.2013:
a) Three examples of recent work carried out relevant to the domain.
b) Relevant organisational accreditation such as DAOS, MAOS, AS9100, or ISO9001 with sufficient scope for the category of work. Where the size of the organisation precludes accreditation with recognised bodies potential suppliers should submit a statement on how they will manage tasks.
c) Written confirmation that all personnel who will be used during Contract have appropriate competence (Suitably Qualified and Experienced Personnel (SQEP)) using recognised relevant competence definitions (e.g. Professionally Registered in an appropriate discipline).
d) Written confirmation that work done under the Contract will be in accordance with the regulations relevant to Independent Technical Evaluation.
e) Any other information relevant to your ability to provide ITE services to the Authority.
Based on the information provided, the Authority will assess the Expressions of Interest returns against a pre-established scoring matrix and down select the field of prospective bidders to no less than 2 and no more than 6 companies who will receive an ITT. The Authority reserves the right not to consider applications from companies who fail to provide the requested information by the 17.6.2013.
IV.1.3)Reduction of the number of operators during the negotiation or dialogue
IV.2)Award criteria
IV.2.1)Award criteria

The most economically advantageous tender in terms of the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction

An electronic auction has been used: no
IV.3)Administrative information
IV.3.1)File reference number attributed by the contracting authority:

UAS/00047.
IV.3.2)Previous publication(s) concerning the same contract

no
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document

Payable documents: no
IV.3.4)Time limit for receipt of tenders or requests to participate

17.6.2013 – 10:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates

24.6.2013
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up

English.

Section VI: Complementary information

VI.1)Information about recurrence

This is a recurrent procurement: no
VI.2)Information about European Union funds

The contract is related to a project and/or programme financed by European Union funds: no
VI.3)Additional information:

The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. Suppliers interested in working with the Ministry of Defence should register on the MOD Supplier Information Database (SID) Register, available at www.contracts.mod.uk

The MOD SID is a database of active and potential suppliers available to all MOD and UK Defence procurement personnel, and is the main supplier database of MOD Procurement organisations. Please note: the registration and publication of a company profile on the MOD SID does not mean or imply that the supplier has in any way been vetted or approved by the MOD. Suppliers wishing to compete for advertised MOD contracts must respond to any specific call for competition by submitting a separate expression of interest in accordance with the instructions of the purchasing organisation.
Advertising Regime OJEU: This contract opportunity is published in the Official Journal of the European Union (OJEU), the MoD Defence Contracts Bulletin and www.contracts.mod.uk GO Reference: GO-201364-DCB-4851353.

VI.4)Procedures for appeal
VI.4.1)Body responsible for appeal procedures

Unmanned Air Systems PT (UAS PT), DE&S
Yew 2c #1251,, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desuas-cm1a1@mod.uk
Telephone: +44 3067934635
Fax: +44 30679631910

Body responsible for mediation procedures

Unmanned Air Systems PT (UAS PT), DE&S
Yew 2c #1251,, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desuas-cm1a1@mod.uk
Telephone: +44 3067934635
Fax: +44 30679631910

VI.4.2)Lodging of appeals
VI.4.3)Service from which information about the lodging of appeals may be obtained

Unmanned Air Systems PT (UAS PT), DE&S
Yew 2c #1251,, MOD Abbey Wood
BS34 8JH Bristol
UNITED KINGDOM
E-mail: desuas-cm1a1@mod.uk
Telephone: +44 3067934635
Fax: +44 3067931910

VI.5)Date of dispatch of this notice:

4.6.2013